Notice Type: Justification and Approval (J&A) J&A Statutory Authority: FAR 6.302-1 - Only one responsible source (except brand name) Contract Award Date: TBD Contract Award Number: TBD Synopsis: The Contractor shall provide all labor, personnel, equipment, tools, materials, supervision and other items and services necessary to maintain the Medivators DSD-201 and DSD- Edge endoscope reprocessors (see table below) at the Washington DC Veterans Affairs Medical Center, 50 Irving Street NW, Washington, DC 20422. The Contractor shall provide one annual PM visit, remedial repairs (both service and parts), and one annual operator training by a clinical specialist as part of this agreement. If you find this sole source acquisition not justified please respond to this posting by August 22, 2016 and supply the following via email to
[email protected]. STATEMENT OF CABABILITY: Submit a brief [ Five (5) pages or less] capability statement explaining your capability to perform services for the DC VAMC. Include past experience in performing these services for the VA, other Government (Federal or State) agency, or for a private medical facility BUSINESS SIZE AND SOCIO-ECONOMIC STATUS: (a) Indicate whether your business is large or small (b) If small, indicate if your firm qualifies as a small, emerging business, or small disadvantaged business (c) If disadvantaged, specify under which disadvantaged group and if your firm is certified under Section 8(a) of the Small Business Act (d) Indicate if your firm is a certified Hub zone firm (e) Indicate if your firm is a woman-owned or operated business (f) Indicate if your firm is a certified Service-Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB) (g) Include the DUNS number of your firm. (h) State whether your firm is registered with the System for Award Management (SAM) at www.sam.gov and/or the VetBiz Registry at www.vetbiz.gov. If not, please NOTE: any future solicitation could only be awarded to a contractor who is registered in SAM. To receive award based on VOSB or SDVOSB status you must be registered in the VetBiz Registry. JUSTIFICATION FOR SINGLE SOURCE AWARDS IAW FAR 13.106-1 (OVER MICRO-PURCHASE THRESHOLD($3K) BUT NOT EXCEEDING THE SAT ($150K)) IAW FAR13.104, COs must promote competition to the maximum extent practicable to obtain supplies and services from the source whose offer is the most advantageous to the Government, considering the administrative cost of the purchase. When competition is not practicable, IAW FAR13.106-1(b), COs solicit from a single source for purchases not exceeding the simplified acquisition threshold. COs may solicit from one source if the CO determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization). IAW FAR13.106-3(b)(3),COs are required to include additional statements explaining the absence of competition (see 13.106-1 for brand name purchases) if only one source is solicited and the acquisition does not exceed the simplified acquisition threshold (does not apply to an acquisition of utility services available from only one source) or supporting the award decision if other than price-related factors were considered in selecting the supplier. This template when completed can be used to document single source awards IAW FAR13.106-3(b)(3). Note: Statements such as "only known source" or "only source which can meet the required delivery date" are inadequate to support a sole source purchase. 1. ACQUISITION PLAN ACTION ID: 688-17-1-078-0007 1A. PROJECT/TASK No.N/A 1B. ESTIMATED AMOUNT: $26512 2. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED AND THE INTENDED USE: Annual PM, maintenance and training for the Medivators Automated Endoscope Reprocessors installed at the DC VAMC. 3. UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE USED: Medivators is the original equipment manufacturer of the DSD-201LT and DSD-Edge endoscope reprocessors, and as such they are uniquely qualified to provide replacement parts and technicians to maintain and service this equipment. They have immediate access to original parts and possess the knowledge, skills, and expertise necessary to properly support this high risk equipment. 4. REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE, WHICH CAN PROVIDE THE SUPPLIES OR SERVICES: Medivators is the OEM and has the skills, knowledge, parts, resources, and expertise to support the AERs. This equipment is considered high risk due to potential harm a malfunctioning system could cause to a patient or staff member. As such, it should be serviced by the OEM. 5. DESCRIPTION OF MARKET RESEARCH CONDUCTED AND RESULTS OR STATEMENT WHY IT WAS NOT CONDUCTED: No market research was conducted. As the Original Equipment Manufacturer, Medivators is uniquely qualified to provide repair services. . 6. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. Note: COs are required to make a determination of price reasonableness IAW FAR 13.106-3. See the Commercial Supply and Service SOP for Price Reasonableness templates. Signature: ______________________________ Date:____________________ Name:__________________________________ Title:___________________________________ NCO:_________________________________