The U.S. Department of Health and Human Services, National Institutes of Health, Office of Research Services, Division of Travel and Transportation Services plans to award a sole source simplified acquisition in accordance with Parts 12 and 13 of the Federal Acquisition Regulation to Recreation and Welfare Association (R&W) 9000 Wisconsin Avenue, Building 31, Room B1W30, Bethesda, MD 20892. R&W is a nonprofit organization. The purpose of this acquisition is to provide the metro checks for NIH employees who are in the NIH Transhare Program. The intent of this Statement of Work (SOW) is to secure a vendor that will provide a full range of services needed and original approaches for performing and providing qualified National Institutes of Health (NIH) Employees with a commuting subsidy as part of the NIH Transhare Program. The NIH Transhare Program is a public transportation and vanpool incentive program for NIH employees. This program offers a monthly subsidy for employees who use public transportation and commute by vanpool. This program was designed to assist in alleviating some of the parking demands currently experienced by the NIH. Program Legislation: Pursuant to Section 629 of the Treasury, Postal Service and General Government Appropriations Act of 1990, Executive Departments, independent agencies, and establishment may participate in any program established by a State or local government that encourages employees to use public transportation. The NIH currently has over 6,000 employees enrolled in the NIH Transhare Program. Division of Amenities and Transportation Services (DATS) will provide the vendor the commuting subsidy via an authorized Transit Pass and fare-media which in turn the vendor will distribute the Transit Pass or fare-media to qualified NIH employees between the hours of 8:30 a.m. and 3:30 p.m. Historically, this has been provided to NIH Employees at two locations (1) on campus and one (1) off-campus in the local area near the NIH Bethesda Maryland Campus. The vendor will determine eligibility of qualified NIH employees by working with the Office of Research Services (ORS), DATS, and Employee Transportation Services Office (ETSO) Program Office. The ETSO Program Office under DATS will maintain primary responsibility for the oversight of the contract. The vendor MUST have offices in close proximity to the NIH Bethesda Campus whereby employees may frequent and visit without major disruption to their work schedule and obtain authorized Transit Pass and fare-media for using public transportation. Consideration would be given to companies near existing NIH Shuttle Routes as identified at the following web site: http://dtts.ors.od.nih.gov/NIHShuttle/scripts/shuttle_map_live.asp provided that there is minimal disruption to NIH Employees schedules. This contract will be a Firm-Fixed Contract with (1) base year and (4) option years. BASE: February 1, 2010 to January 31, 2011 Option 1: February 1, 2011 to January 31, 2012 Option 2: February 1, 2012 to January 31, 2013 Option 3: February 1, 2013 to January 31, 2014 Option 4: February 1, 2014 to January 31, 2015 Requirements/Tasks The NIH seeks a contractor who is knowledgeable in providing commuting subsidy (ies) to individuals and has knowledge of the NIH Transhare Program (see NIH Transhare Rules/Regulations at: http://dtts.ors.od.nih.gov/transhare_text.htm#purpose.) The vendor should have experience in working with the Federal Government and experience in the commuter industry or commuter related field and be keenly aware of working within the area of performance based serviced contracts. The vendor must have extensive transportation knowledge in the Washington Metropolitan Area and be able to provide information on various transportation resources when assisting the NIH employees. The contractor will be tasked with all staffing requirements at two locations from the hours of 8:30 a.m. through 3:30 p.m. Monday through Friday, excluding Federal Holidays and Weekends to deliver these services to qualified NIH Employees. All personnel assigned to provide services under this SOW will undergo a thorough background screening and will meet the HSPD-12 requirements (http://idbadge.nih.gov) in order to being permitted to provide Transit Passes or fare-media to NIH Employees. The vendor performing these tasks must have a minimum (1) to (2) store fronts or retail outlets in close proximity to the NIH Bethesda Campus and a satellite office in the Rockville, Maryland NIH Government offices. The vendor must maintain a secure safe/vault at each location. The vendor must have appropriate security/anti-theft devices/measures in place to secure NIH issued commuting subsidy, i.e., fare-media. The vendor must have an established accounting system capable of tracking/accounting for commuter subsidy that is provided to qualified NIH employees. The vendor will keep daily accounting of inventory and disbursements. The vendor must provide daily, weekly, monthly and other ad-hoc reports that are required in the course of business to the NIH Project The vendor must have appropriate safeguards established and in place to protect Personal Indentifying Information that is obtained in the regular course of business; The vendor must have personnel assigned to perform tasks through this SOW. 508 Compliance: Section 508 of the Rehabilitation Act requires that Federal agencies' electronic and information technology is accessible to people with disabilities. This courseware product must be Section 508 conformant. Specifically, the end product must be conformant with all applicable provisions, including: 1194.21 Software Applications and Operating Systems 1194.22 Web-based Intranet and Internet Information and Applications 1194.31 Functional performance criteria 1194.41 Information, documentation, and support These provisions can be found at http://www.access-board.gov/sec508/standards.htm. Information Security Training HHS policy requires contractors/subcontractors receive security training commensurate with their responsibilities for performing work under the terms and conditions of their contractual agreements. The contractor shall ensure that each contractor/subcontractor employee has completed the NIH Computer Security Awareness Training course at: http://irtsectraining.nih.gov/ prior to performing any task order work, and thereafter completing the NIH-specified fiscal year refresher course during the period of performance of the task order. Vendor’s Official Responsible for Information Security The vendor shall include in the "Information Security" part of its Technical Proposal the name and title of its official who will be responsible for all information security requirements should the vendor be selected for an award. Rules of Behavior The contractor/subcontractor employees shall comply with the NIH Information Technology General Rules of Behavior at: http://irm.cit.nih.gov/security/nihitrob.html. Personnel Security Responsibilities The contractor shall perform and document the actions identified in the "Employee Separation Checklist" (http://nitaac.nih.gov/downloads/ciosp2/Employee_Separation_Checklist.doc) when a contractor/subcontractor employee terminates work under this contract. All documentation shall be made available to the Project Officer and/or Contracting Officer upon request. Confidential Treatment of Sensitive Information The Contractor shall guarantee strict confidentiality of the information/data that it is provided by the Government during the performance of this contract. The Government has determined that the information/data that the vendor will be provided during the performance of the task order is of a sensitive nature. Disclosure of the information/data, in whole or in part, by the vendor can only be made after the vendor receives prior written approval from the Contracting Officer. Whenever the vendor is uncertain with regard to the proper handling of information/data under the contract, the vendor shall obtain a written determination from the ETSO Program Manager. Tasks The vendor shall conduct the following tasks: Distribute Transit Pass or Fare-Media Cards to qualified NIH employees at two locations described above in the requirements. Daily reports will be due the next business day on the distribution of Transit Pass or Fare-Media Cards. Weekly reports will be due the first business day of each week. Monthly reports will be due five business days after the month has ended. Provide transportation information and alternatives to NIH employees related to the Washington Metropolitan Area. Maintain daily accounting of inventory and disbursements. THE PROPOSED SIMPLIFIED ACQUISITION ACTION IS FOR SERVICES FOR WHICH THE GOVERNMENT INTENDS TO SOLICIT AND NEGOTIATE WITH ONLY ONE SOURCE UNDER AUTHORITY OF FAR 6.302-1. INTERESTED PERSONS MAY IDENTIFY THEIR INTEREST AND CAPABILITY TO RESPOND TO THE REQUIREMENT OR SUBMIT PROPOSALS WITHIN 15 DAYS AFTER THE DATE OF PUBLICATION OF THE NOTICE. A DETERMINATION BY THE GOVERNMENT NOT TO COMPETE THIS PROPOSED SIMPLIFIED ACQUISITIONS BASED UPON RESPONSES TO THIS NOTICE IS SOLELY WITHIN THE DISCRETION OF THE GOVERNMENT. INFORMATION RECEIVED WILL NORMALLY BE CONSIDERED SOLELY FOR THE PURPOSE OF DETERMINING WHETHER TO CONDUCT A COMPETITIVE PROCUREMENT. The quotation must reference solicitation number NIHKH1351403-2010. All responsible sources may submit a quotation, which if timely received, shall be considered by the agency. Quotations must be submitted in writing to Kirtner Hobson, 6011 Executive Blvd. Suite 629C, Bethesda, MD 20892. Emails will be accepted at
[email protected]. NO PHONE CALLS OR FAXES.