COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C25218Q1046 Posted Date: Friday, May 25, 2018 Original Response Date: Tuesday, June 05, 2018 Current Response Date: Tuesday, June 05, 2018 Product or Service Code: 7910 Set Aside (SDVOSB/VOSB): SDVOSB set-aside NAICS Code: 333318 Contracting Office Address Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 South 84th Street, Suite 101 Milwaukee, WI 53214 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Quotes are being requested, and a written solicitation document will not be issued. This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular Number 2005-97, effective January 24, 2018. The associated North American Industrial Classification System (NAICS) code for this procurement is 333318 (Other Commercial & Service Industry Machinery Manufacturing) with a small business size standard of 1000 employees. The Department of Veterans Affairs, Edward Hines Jr. VA Medical Center, 5000 South 5th Avenue in Hines, IL 60141-5000 is seeking to purchase Floor Cleaning Equipment with Delivery and full warranty to allow the lofty standards of Cleaning to continue for Our Nation s Veterans within the Edward Hines Jr. VA Medical Center located at Hines, IL 60141-5000. All interested companies shall provide Quotes for the following: Supplies Line Item Description Quantity Unit Price Total Price 0001 S-28 Orbital Scrubber with Batteryshield (Stock number 875431) 28 inch Orbital Scrubber with Battery shield, 24L X 10W (IN), S-28 orbital scrubber w battery shield, HydroLink, 260AH lead acid batteries, on-board charger 5 EACH 0002 FM-28ORB Orbital Floor Machine w/ weight kit (Stock number 545422) Orbital Floor Machine, 28 Inch, single cord operation, convenient and instant handle adjustment from the operator position, quietest cleaning machine below 64 dBa. 5 EACH 0003 Dust control Kit (Stock number 545004) 28 inch 5 EACH 0004 Maroon, Surface Prep (Stock number 875904) Pads-Case of 10, 28 x 14 inch 30 Cases GRAND TOTAL $ Services 1. All line items (CLINs) for this cleaning requirement will need to be delivered to the Department of Veterans Affairs, Edward Hines Jr. VA Medical Center, 5000 South 5th Street at Hines, Illinois 60141-5000. The delivery/task order period of performance is as soon as possible after contract award has occurred. Delivery shall be provided no later than 30 days after receipt of order/award of contract. All quotes are requested to be submitted to CO as FOB destination. Place of Performance Address: Department of Veterans Affairs Edward Hines Jr. VA Medical Center 5000 South 5th Avenue Hines, IL Postal Code: 60141-5000 Country: UNITED STATES Award shall be made to the offeror in accordance with Lowest Price Technically Acceptable. The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Items JAN 2017 Language for prevention of Grey Market Item (a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.  (b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. (c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. FAR 52.212-3, Offerors Representations and Certifications Commercial Items NOV 2017 Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items JAN 2017 And Includes all addenda to FAR 52.212-4. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders JAN 2018 The following VAAR Clauses apply to this acquisition: VAAR 852.203-70, Commercial Advertising JAN 2008 VAAR 852.211-70, Service Data Manuals NOV 1984 VAAR 852.211-75, Product Specifications JAN 2008 VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Businesses Set-Aside JUL 2016 (DEVIATION) VAAR 852.232.73, Electronic Submission of Payment Request NOV 2012 VAAR 852.246-70, Guarantee JAN 2008 VAAR 852.246-71, Inspection JAN 2008 All SDVOSB Offerors shall submit the following: 1. Your quote on company letterhead matching line items on this notice 2. Your quote noted as FOB Destination . 3. The below noted statement written below your company s quote. 5. Authorized distributor letter from OEM. All quotations shall be sent to the Contracting Officer, by email only to
[email protected]. This is an open-market combined synopsis/solicitation for products and services, as defined herein.  The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Offeror shall list exception(s) and rationale for the exception(s). Submission shall be received not later than 11:59 PM CST, Tuesday, June 05, 2018, email address
[email protected]. Hand delivery and fax will not be methods acceptable for submission of quotes. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Offerors are responsible for submitting offers and quotes to reach the Contracting Officer designated in the solicitation by the time and means specified in the solicitation. As a SDVOSB, all inquiries must and will be verified by Contracting Officer before proceeding through any submissions, by verifying the SDVOSB is registered in https://www.vip.vetbiz.gov/ In accordance with VAAR 810.001-70 Market Research Policy. Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contracting Officer, Shari Lee at
[email protected]. Point of Contact Shari Lee, Contracting Officer;
[email protected] .