The Defense Media Activity (DMA) Technical Services Division is seeking sources capable of providing OEM authorized support and manufacturer update packages for the ‘VimBiz Solution Suite' application and database software; and the activation and support of 30 conditional access licenses of the VimBiz solution owned by the DMA and manufactured by Vimsoft Corporation of New Brunswick Canada. CONTRACTING OFFICE ADDRESS: DMA Contracting Office - East 6700 Taylor Avenue Fort Meade, MD 20755 INTRODUCTION: This is a SOURCES SOUGHT TECHNICAL DESCRIPTION to determine the availability and technical capability of large and small businesses (including the following subsets, Small Disadvantaged Businesses, HUBZone Firms; Certified 8(a), Service-Disabled Veteran-Owned Small Businesses and Woman Owned Small Business) to provide the required products and/or services. A firm fixed price contract is being sought with a 12- month base period and four (4) Option periods renewed on an annual subscription basis. The required support will provide all OEM software patches, version upgrades, application customization services and live customer support for existing installations of commercial off-the-shelf ‘VimBiz Solution Suite' software and database. The services required also encompass license activation and support of 30 DMA owned VimBiz Client Access licenses (CALs) and OEM support services for the VimBiz RFID-configuration and VimBiz-Rentals modules. Vimsoft Solution Suite is currently installed and configured at the following DMA locations: AFN Broadcast Center (AFN-BC), Riverside California; Defense Information School (DINFOS), Fort Meade Maryland; Defense Media Activity Headquarters (DMA-HQ), Fort Meade Maryland. Each of these locations has site specific configurations and will require site specific support per OEM license agreements. Support and maintenance is currently provided from the OEM under ‘The Vimsoft VimBiz SUP-12' for the VimBiz Solution Suite ‘software agreement and consists of: Live phone support during customer's regular operating hours (0800-1800) Quick turnaround e-mail support Access to all new VimBiz releases Detailed OEM documentation for applications and licensed modules VimBiz client applications maintenance and upgrades to include RFID and Rentals modules DISCLAIMER: THIS SOURCES SOUGHT IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS NOT A REQUEST FOR PROPOSAL. IT DOES NOT CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY FORM ARE NOT OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS ARE AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY RESPONDENTS TO THIS TECHNICAL DESCRIPTION IS STRICTLY VOLUNTARY. CONTRACT/PROGRAM BACKGROUND: Contract Numbers: HQ0028-11-C-0008; HQ0516-13-P-0002; HQ0516-11-C-0002 through P0003; Q0516-14-P-0057; HQ0028-14-P-0133 Contract Type: Firm Fixed-Price Incumbent and their size: Vimsoft Inc., Method of previous acquisition: Sole Sourced Provide Brief description of the current program/effort: Vimsoft VimBiz Solution Suite software List Anticipated Time Frame: 15 December 2015 - 14 December 2016, plus 4 Option Years List Place of Performance: • AFN Broadcast Center (AFN-BC), Riverside California ; • Defense Information School (DINFOS) , Fort Meade Maryland; • Defense Media Activity Headquarters (DMA-HQ), Fort Meade Maryland. REQUIRED CAPABILITIES: See Above SPECIAL REQUIREMENTS: N/A SOURCES SOUGHT: The anticipated North American Industry Classification System Code (NAICS) for this requirement is 511210, with the corresponding size standard of $38.5 million. This Sources Sought Synopsis is requesting responses from large and small businesses that can provide the required services under the NAICS Code. To assist DMA in making a determination regarding the level of participation by small business in any subsequent procurement that may result from this Sources Sought, you are also encouraged to provide information regarding your plans to use joint venturing (JV) or partnering to meet each of the requirements areas contained herein. This includes responses from qualified and capable Small Businesses, Small Disadvantaged Businesses, Service Disabled-Veteran Owned Small Businesses, Women-owned Small Businesses, HUBZone Small Businesses, and 8(a) companies. You should provide information on how you would envision your company's areas of expertise and those of any proposed JV/partner would be combined to meet the specific requirements contained in this announcement. In order to make a determination for a small business set-aside, two or more qualified and capable small businesses must submit responses that demonstrate their qualifications. Responses must demonstrate the company's ability to perform in accordance with the Limitations on Subcontracting clause (FAR 52.219-14). SUBMISSION DETAILS: Responses should include: 1) Business name and address; 2) Name of company representative and their business title; 3) Type of Small Business; 4) Cage Code; 5) Contract vehicles that would be available to the Government for the procurement of the product and service, to include ENCORE II, General Service Administration (GSA), GSA MOBIS, NIH, NASA SEWP, Federal Supply Schedules (FSS), or any other Government Agency contract vehicle. (This information is for market research only and does not preclude your company from responding to this notice.) 6) OEM certification that vendor is a Manufacturer Authorized Channel Partner with either Premier, Silver or Gold status as of the date of the submission of their offer, and that it has the certification/specialization level required by the Manufacturer to support both the product sale and product pricing, in accordance with the applicable Manufacturer certification/specialization requirements. Vendors who wish to respond to this should send responses via email NLT 8 DEC 2015, 2 PM Eastern to
[email protected]. Interested businesses should submit a brief capabilities statement package (no more than five pages) demonstrating ability to perform the services listed in this Technical Description. Documentation should be in bullet format. Proprietary information and trade secrets, if any, must be clearly marked on all materials. All information received that is marked Proprietary will be handled accordingly. Please be advised that all submissions become Government property and will not be returned. All government and contractor personal reviewing RFI responses will have signed non-disclosure agreements and understand their responsibility for proper use and protection from unauthorized disclosure of proprietary information as described 41 USC 423. The Government shall not be held liable for any damages incurred if proprietary information is not properly identified.