J--PM-Pentax endoPRO iQ 7.8 Software

This is a Sources Sought Constitutes Market Research The Department of Veterans Affairs Northern California Health Care System (VANCHCS), CA is conducting market research to determine if there are sufficient number of qualified vendors to issue a Veteran-owned set aside. In accordance with United States Code Title 38 Section 8127(d), we are seeking vendors in the following categories: (1) Service Disabled Veteran Owned Small Business (2) Veteran Owned Small Business (3) Small Business Pentax of America, Inc is the proprietary vendor which has 24/7 technical support to assist with a variety of requests including part orders, upgrades and service essential for completing maintenance and repair of Pentax medical equipment. VENDORS WITH AUTHORIZATION LETTER FROM PENTAX AMERICA INC. MUST PROVIDE COPY OF THE LETTER and respond by email to [email protected] on or before 04 Oct 2018, 1:00 PM PST. Vendor that has No copy of authorization letter from Pentax America will be rejected. The response from this notice will be used to make the appropriate set aside determination. The proposed solicitation will be issued as a Request for Quotation under FAR Parts 12 and 13. The Veterans Integrated Service Network (VISN) 21 has multiple sites that are using Pentax endoPRO GI Image and Data Management system to capture stationary and motion picture images of Veterans intestinal systems during colonoscopy, flexible sphygmoidoscopy, and other important diagnostic procedures. The equipment requires preventative maintenance, repairs, and occasional software updates. Statement of Work (SOW) is attached. The period of performance for this contract will be a base year plus four option years. SDVOSB and VOSB vendors are registered in the Vendor Information Pages (VIP) VetBiZ. DO NOT SEND ANY PROPOSALS at this time. Submitting a capability statement is welcome. DISCLAIMER This SSN is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this notice that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this Sources Sought Notice. STATEMENT OF WORK STATEMENT (SOW) Pentax endoPRO iQ 7.8 GI Image and Data Management System Software Maintenance 1. BACKGROUND The Pentax endoPRO GI Image and Data Management system is in use at multiple VISN 21 Sites. Gastro Intestinal (GI) Department clinicians use the Pentax endoPRO system to capture stationary and motion picture images of Veterans intestinal systems during colonoscopy, flexible sphygmoidoscopy, and other important diagnostic procedures. The Clinicians build structured diagnostic reports, using Pentax endoPRO software and capture and review workstations. Finally, Pentax endoPRO interfaces to CPRS Clinical Procedures and VistA Imaging for storage and continues access to the Clinical report and image data for each patient. VISN 21 PENTAX ENDOPRO DEPLOYMENT The Pentax endoPRO iQ7.8 system is installed and implemented at the following sites: Facility (VAMC) Address Palo Alto 3801 Miranda Avenue Palo Alto, CA 94304 Livermore 4951 Arroyo Road Livermore, CA 94550 San Francisco 4150 Clement Street San Francisco, CA 94121 Fresno 2615 E. Clinton Avenue Fresno, CA 93703 Mather (Sacramento) 10535 Hospital Way Mather, CA 95655 SCOPE OF WORK The Contractor shall provide five (5) Software Service Maintenance Contracts to support the five VISN 21 Pentax endoPRO iQ 7.8 systems listed in section 1.1. THE SOFTWARE LICENSES The Contractor shall provide all required licensing and software support to the Pentax endoPRO iQ 7.8 systems, including the Servers, Image/Data Capture Workstation, and Review/Edit workstations currently implemented at the Facilities listed in section 1.1. SUPPORT AND MAINTENANCE Renew 5 software licenses to include support and maintenance. 24/7 Product Support The Contractor will provide Pentax endoPRO iQ7.8 Product Support 24/7 via telephone and e-mail. Software Support The Contractor will provide software upgrades, update and/or patches for Pentax endoPRO iQ7.8 at no additional charge. New releases and software updates will be installed with coordination with facility Point of Contact (PoC) through the approved VA VPN process. Notification of new releases and upgrades will be provided in advance by the Support Desk to the facility PoC. The Contractor will provide online training provides training for new releases as needed. GENERAL REQUIREMENTS PERIOD OF PERFORMANCE The Period of Performance is a base year plus four (4) option years. REMOTE ACCESS The Contractor shall have an existence remote access (VPN) process with VISN 21 Facilities list in section 1.1. Remote access can be accomplished through CAG/Citrix or site-to-site. If Contractor choose to use CAG/Citrix, the Contractor is responsible for managing all CAG accounts including but not limited to: Provide update list of all contractor employees who has accessed to through CAG every 3 months. Pay for the cost of background clearance for new contractor employee Ensure all contract employees has up to date TMS Information Security Training 3.3 INVOICING All invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. VA s Electronic Invoice Presentment and Payment System The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge. More information on the VA Financial Services Center is available at http://www.fsc.va.gov/einvoice.asp. Vendor e-Invoice Set-Up Information: Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have question about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below: Tungsten e-Invoice Setup Information: 1-877-489-6135. Tungsten e-Invoice email: [email protected] FSC e-Invoice Contact Information: 1-877-353-979 FSC e-invoice email: [email protected]