Description
STATEMENT OF WORK (SOW) The contractor shall furnish all necessary labor, equipment, materials, parts, supplies, transportation, supervision, and any other items and services necessary to accomplish the inspection, maintenance, service, and repair for the Oshkosh Specialty Vehicle (OSV) GE Mobile Mammography Unit (MMU) and 2 Farber Specialty Vehicle (FSV) Glaval28 described herein at the Kerrville VA Medical Center, 3600 Memorial Blvd, Kerrville, Texas 78028. This work shall include the following: A. Preventative Maintenance (PM): The following list represents the critical inspection and maintenance items that will be inspected, maintained and serviced during each quarterly visit. All systems that are inspected, maintained, or serviced will be documented for the purposes of compiling complete maintenance records for The VA, the contractor's maintenance and warranty records, and to meet the Department of Transportation inspection regulations. General Overview of Components Covered 1. HVAC System 2. Hand Held Fire Extinguishers 3. Humidifier 4. Generator 5. Electrical: Battery/Alternator/etc. 6. Hydraulic Lift 7. Air-Ride Suspension System 8. D.O.T. Inspection Items 9. Body parts such as windows, doors, vents, lift gates, awning, etc. 10. The general condition of the unit Each item or system scheduled for planned maintenance will be inspected, serviced, and maintained according to all original equipment manufacturers (OEM) maintenance schedules and recommendations. A complete maintenance folder will be supplied for the purposes of communication between The VA operations personnel and the Contractors field service technicians. This folder will also house copies of all service and maintenance records to include a copy of the Preventative Maintenance Checklist completed by the contracted field technicians. Preventative Maintenance will consist of four (4) onsite PMs, covering the work outlined in the below Maintenance Checklist (Item D.), at a minimum. Preventive Maintenance will consist of two (2) Freightliner cab/chassis inspection, maintenance, and service per the manufacture's recommendations at an authorized Freightliner facility. Cab/chassis maintenance is recommended every 15,000 miles or once every 6 months - whichever comes first. The Contractor will include this cost in contract bid and the VA COR will be responsible for delivery and pick-up of the MMU at/to the nearest Freightliner Authorized Repair and Service facility. The Contractor will schedule the PMs in concurrence with the COR. All PMs will be scheduled in writing with the COR at least 2 weeks in advance, and completed be on normal (non-holiday) business days, M-F, between 0700-1630. The Contractor must receive written confirmation of concurrence of scheduling prior to arrival. Sample Preventative Maintenance items that are included with each planned maintenance visit are all required fluids, lubricating grease, filters, fuses, light bulbs, lamps, minor hoses, wires, etc. This list is not all inclusive, but given as a generic representation of what is included. B. Repairs: If additional services or repairs are required beyond the scope of this contract, the Contractors' personnel will provide, in writing, a detailed and comprehensive proposal with specific recommendations, including tasks required, pricing, and timing at the conclusion of each quarterly site visit. If repairs can be made on-site without additional trips, they will be made at that time with approval of COR. Callbacks for repairs outside of the (4) quarterly PMs will occur within 1 business day, and repairs will be scheduled and completed as soon as possible. All labor and trip rates will be defined in the bid schedule. All part/supply/material rates will be based of local and current rates and specified at the time of proposal. C. Scheduling: All scheduling for planned maintenance visits will be handled between VA Contracting Officer (CO), VA Contracting Officers Representative (COR), and the Contractor. D. Maintenance Checklist: The check list provided by the contractor to perform the inspection, maintenance, and service shall cover the following, at a minimum, in 3month (quarterly) intervals: HVAC: inspect/change filters, inspect thermostats, verify heat strip operation, inspect/clean evaporator coil, inspect/clean condenser coils, inspect electrical contactors, verify refrigerant pressures, inspect refrigeration piping abrasion, lubricate fan motors, inspect covers and fasteners, verify condensate pans and drains, verify condenser motor operation. Vehicle: inspect/test lift gate, inspect rails/pins, inspect lift fittings/pivot points, clean/lubricate slide rails, verify lift switches and remote, clean battery terminals, load test van battery (lift), verify hydraulic fluid level, verify van battery charge, inspect awning, inspect by doors shocks and hardware, verify bay lighting, check door hinges/stops/latches for proper operation check fire system last inspection date, inspect stair mounts, inspect interior flooring, inspect interior walls, verify bay heater operation, inspect cabinet latches and hinges, verify phone/communication lines, inspect landing gear, inspect locking pins, inspect air drive or air/hydraulic, inspect air tanks, inspect undercarriage/frame, inspect airbags/airlines/fittings, inspect shock/bushings. Generator: Clean fuel/water separator and replace filter, lamp test on control panel, inspect fuel lines and injectors, Change oil/filters 250hrs, check crankcase breather, check hoses and belts, verify radiant coolant freeze point and ph., verify block heater operation, inspect housing mounting bolts, inspect muffler/brackets, verify battery charging voltage, load test battery/clean terminals, verify voltage and hertz output, record hours run since last PM recorded generator hours. Electrical: inspect breakers/panels, inspect lighting and bulbs, inspect power cord and plug, and tighten any loose connections to plug wire, inspect 110 volt outlets. Humidifier: inspect/replace steam tank, verify humid control set point, inspect/fill water reservoir, clean fill and drain valves, verify 12 volt pump, change humidifier canister every 6 months. E. MATERIALS, EQUIPMENT AND TOOLS: Technical literature and/or descriptions of all materials, equipment and tools proposed for use by the Contractor shall be submitted to the Contracting Officer's Representative (COR) for approval prior to beginning work under this contract, and whenever a change is requested. All Contractor furnished materials, equipment and tools shall be standard products of manufacturers regularly engaged in the productions of such items. All materials and equipment will be removed from the facility or stored properly at the end of the workday. The Government assumes no liability for loss of damage to Contractor owned properly held on Government premises. F. INFORMATION SYSTEMS OFFICER, INFORMATION PROTECTION: The contractor will not have access to VA Desktop computers nor will they have access to online resources belonging to the government while conducting services. G. PRIVACY OFFICER: The contractor will not have access to Patient Health Information (PHI) nor will they have the capability of accessing patient information during the services provided to the VA. H. SAFETY REQUIREMENTS: In the performance of this contract, the contractor shall take all necessary and prudent safety precautions in order to protect the lives and health of all individuals that frequent the facility. The Contracting Officer or his/her designee will notify the contractor of any non-compliance with the foregoing provisions and the action to be taken. The contractor shall, after receipt of such notices, immediately correct the conditions to which attention has been directed. Such notice, when served on the contractor, or his/her representative at the site of work, shall be deemed sufficient for the purpose aforesaid. If the contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all or any part of the work and hold the contractor in default. I. PLACE OF PERFORMANCE: Kerrville VA Hospital, 3600 Memorial Blvd, Kerrville, TX 78028. J. SERVICE PERIOD: All services shall be performed Monday through Friday, 7:00 a.m. to 4:30 p.m. Contractor will notify the Contractor Officer's Representative (COR) at least ten (10) business days prior to beginning service. The Contractor will sign in daily at the Engineering Service office prior to beginning of work and again on completion of the workday. They will be required complete a sign-in/sign-out log, listing the areas of planned work and actual work accomplished. The sign-in/sign-out log sheet will be provided and monitored by the COR. The Contractor's proposed daily work scheduling is subject to mutual acceptance by the COR. The VA reserves the right to propose alternate daily so as to least interfere with the normal operation of the Medical Center. VA personnel will provide initial training and onsite instruction to the Contractor's Project Manager but will not be available to assist with the window cleaning process.