Joint Transportation Management System

The Joint Transportation Management System (JTMS) will drive Department-wide business reform by integrating transportation and financial processes at the transaction level to optimize transportation and financial management of the Transportation of Things. Other benefits include improving auditability and eliminating many existing transportation-related applications. (Please see attachment "JTMS Background" for more details.) Mission Statement: Provide the Department of Defense (DoD) with innovative, integrated transportation and financial management solutions leveraging process improvements and proven technologies supporting national objectives to achieve transportation financial auditability. Vision Statement: A fielded Joint Deployment and Distribution Enterprise (JDDE) solution, which integrates end-to-end transportation and financial processes to achieve auditability, transparency, and optimized resource allocation providing warfighter competitive advantage. Currently, the JTMS program is working with DoD services and agencies to capture as-is transportation and financial management processes. JTMS recently conducted an analysis of potential material solutions to inform materiel solution selection. The analysis report assisted the United States Transportation Command (USTRANSCOM) in defining the JTMS material solution and will be provided to the Under Secretary of Defense for Acquisition & Sustainment as the Milestone Decision Authority (MDA). USTRANSCOM is seeking information from industry regarding future program needs (e.g., Business Process Reengineering, Change Management, System Integration). In the coming weeks, USTRANSCOM will release various requests for information and supporting artifacts which will support the acquisition and overall solution approach. Information obtained from industry will assist the Government in understanding the capabilities available in the industry marketplace and ensure functional requirements reflect the current state in industry. _____________________________________________________________________________ USTRANSCOM will host a virtual Industry Day event for the JTMS program, with the goal of engaging with industry to provide an overview of the requirement on Wednesday, 08 February 2023 at 0830 Central. This will be an opportunity for the government to inform industry on the current status of the program and its acquisition strategy. Registration for the virtual Industry Day is not required, but firms planning to attend should email [email protected] l with their firm’s name and contact information. The virtual event can be accessed via DoD TEAMS at the following: https://dod.teams.microsoft.us/l/meetup-join/19%3adod%3ameeting_0a72143ede87454fa9bd6316ce29a313%40thread.v2/0?context=%7b%22Tid%22%3a%22102d0191-eeae-4761-b1cb-1a83e86ef445%22%2c%22Oid%22%3a%2247a4dc91-99fc-40d5-8e52-1ed578842e12%22%7d 09 February 2023 - Update: The slides from the 08 February 2023 Virtual Industry Day are now posted among the attachments section of this notice. 10 February 2023 - Update: The questions from the 08 February 2023 Virtual Industry Day are now posted among the attachments section of this notice. _____________________________________________________________________________ 25 January 2023 (Updated 7 February 2023) RFI - Requirements Review: Response Date: 15 February 2023 at 0900 CST (While the RFI document states the response date is 10 February 2023 at 1500 CT, responses will be accepted until 15 February 2023 at 0900 CT. USTRANSCOM is seeking industry feedback on the JTMS DRAFT Performance Work Statement (PWS), DRAFT System Specification Document (SSD), and DRAFT Organizational Change Management (OCM) Strategy. Industry is invited to provide feedback and comments on one, two, or all draft documents in an effort to refine these documents prior to any formal solicitation. Please see attached folder "RFI-Requirements Review" for documents related to this RFI. Within the folder, see RFI document entitled "RFI Requirements Review_Instructions 25 Jan 2023" for response date and instructions on reviewing the corresponding documents. 7 February 2023 - Update: Q&A matrix has been provided in the attachments to provide the Government's responses to industry questions on this RFI. 9 February 2023 - Update: Q&A matrix has been updated to provide responses to the remainder of the questions on this RFI. Additionally, the Government has extended the response date for this RFI to 15 February 2023 at 0900 CT. _____________________________________________________________________________ 7 February 2023 RFI - Capability Scoring Matrix Response Date: 22 February 2023 at 1500 CST USTRANSCOM is seeking industry’s feedback to assist in understanding current market capabilities for the JTMS program. Industry is invited to engage by completing the self-scoring capability matrix as it relates to their software solution. Please see attached folder "RFI - Capability Scoring Matrix" for documents relating to this RFI. Within the folder, see RFI document entitled "RFI Capability Scoring Matrix_Instructions 7 Feb 2023" for response date and instructions on completing the capability matrix. _____________________________________________________________________________ 9 February 2023 Reverse Industry Day (8-10 March, 2023) Response Date: 16 February 2023 at 0900 CST As part of the planned Joint Transportation Management System (JTMS) procurement, USTRANSCOM TCAQ is conducting industry engagement sessions to further improve its requirements and hear from prospective bidders. During the March 8-10, 2023 engagement in McLean, VA 22102, USTRANSCOM plans to conduct a Reverse Industry Day. Given the information provided to date regarding the JTMS program, registrants should present their knowledge and perspective relating to fielding a commercial Enterprise Resource Planning (ERP) solution – specifically, Transportation and Financial Management capabilities across the Joint Deployment and Distribution Enterprise. The government is looking for a presentation where industry provides their input on the how the Government should approach the JTMS effort, considering the draft Performance Work Statement (PWS) performance areas. Registrants should identify any high-level risks and concerns that may be applicable with the requirements as currently written. General capabilities briefings not relevant to this specific requirement are prohibited. USTRANSCOM intends to provide registrants approximately 30 - 40 minutes to present to the JTMS team. Specific time allotted will be provided closer to the actual Industry Day event and time allocations may be adjusted due to time and limitations based on the number of qualified registrants. This is not an opportunity for industry to pose their questions regarding the JTMS requirement to the government. To attend, prospective bidders must register intent to attend by emailing [email protected] no later than 16 February 2023 by 0900 Central Standard Time (CST). Due to time limitations, prospective offerors are strongly encouraged to register and attend as part of their planned team (e.g., planned subcontractor offerors should coordinate their attendance with their planned prime contractor offeror). Briefing teams will not exceed 10 individuals. Time slots are limited and registration does not guarantee your firm a time slot. Prospective bidders and a list of their partners and/or subcontractors (if already determined) planning to attend the Reverse Industry Day should be provided at the time of registration. Include their firm’s name, POC, CAGE, as well as their partners and/or subcontractors with their names and CAGE. _____________________________________________________________________________ 16 February 2023 (Updated 23 February 2023) RFI - OCM and BPR Support for the JTMS Program Response Date: 02 March 2023 at 1500 CST USTRANSCOM is seeking information and potential sources to begin business process reengineering efforts and change management planning and preparation activities. The draft Performance Work Statement (PWS) is attached for reference and to assist respondents in understanding the scope of the planned contract effort. Please see attached folder "RFI - OCM and BPR Support" for documents relating to this RFI. Within the folder, see RFI document entitled "RFI_OCM and BPR Support_Instructions_ 16 Feb 2023" for response date and instructions. 23 February 2023 - Update: RFI Instructions updated to reflect that the whitepaper submission 5-page limit does not include cover page, table of contents, definitions, or acronyms - as applicable. _____________________________________________________________________________ 17 March 2023 (Updated 22 March 2023) RFI - OCM and BPR Approach Response Date: 24 March 2023 at 1500 CT USTRANSCOM is seeking additional input on the planned approach to acquire support to begin OCM/BPR activities prior to the JTMS implementation contract, for the purpose of schedule compression. Please see attached RFI document entitled "RFI_OCM and BPR Approach_Instructions_ 17 Mar 2023 - Amend 1" for requested response, response date and instructions. 20 March 2023 - Update: RFI Instructions updated to reflect a question period. Questions on the RFI requested by 22 March 2023 at 1200 CT. Please see attachment "RFI_OCM and BPR Approach_Instructions_ 17 Mar 2023 - Amend 1" for details. 22 March 2023 - Update: Q&A matrix has been provided in the attachments to provide the Government's responses to industry questions on this RFI. _____________________________________________________________________________ 20 March 2023 RFI - Acquisition Consideration: Response Date: 03 April 2023 at 1500 CT USTRANSCOM is seeking industry feedback on a number of acquisition considerations regarding the JTMS program. Please see attached folder "RFI- Acquisition Considerations_20 Mar 23" for documents related to this RFI. Within the folder, see RFI document entitled "RFI Acquisition Considerations_Instructions_20 Mar 2023" for response date and instructions. _____________________________________________________________________________ 23 March 2023 (Updated 03 April 2023) RFI - Acquisition Consideration: Previous RFI revised to reflect a response date of 14 April 2023. Response Date: 14 April 2023 at 1200 CT Please see attached folder "RFI- Acquisition Considerations_23 Mar 23" for the revised RFI submission date. 03 April 2023- Update: Q&A document posted to attachments section, to provide questions received in regards to this RFI, and the Government's response. Please see attachment "2023.04.03_QA_Acquisition Considerations_RFI." _____________________________________________________________________________ 10 May 2023 Update on Business Process Reengineering (BPR) Support Market research on the initial, strategic-level Business Process Reengineering (BPR) effort is complete. The strategic-level BPR work will be awarded and will begin while USTRANSCOM plans for the JTMS implementation effort. While this effort focuses on the “As-Is” and strategic level reengineering, BPR efforts will continue under the future JTMS implementation contract. Please see SAM.gov post HTC71123QD033 for details pertaining to the anticipated acquisition strategy of this preliminary BPR procurement. _____________________________________________________________________________ 21 July 2023 Update As the Government works to fully prepare for the implementation of a Joint Deployment and Distribution Enterprise (JDDE) wide Joint Transportation Management System (JTMS), the program has several ongoing actions: The Joint Program Office (JPO) is continuing to work with JDDE stakeholders to thoroughly define the as-is business processes, systems, interfaces, and data through development of enterprise architecture. The JPO is defining as-is processes in an incremental approach across the various lines of business (e.g., Airlift, Sealift, Freight). In June 2023, the JTMS program was granted approval to enter the Functional Requirements and Acquisition Planning Phase in accordance with DoDI 5000.75, Business Capability Acquisition Cycle (BCAC). The JTMS program has initiated efforts to begin Business Process Reengineering (BPR) activities and awarded an IDIQ in July 2023 to CeLeen, LLC. The BPR work will follow in an incremental approach similar to that of the enterprise architecture work, utilizing the developed architecture models to fully understand, analyze, and reengineer existing processes in a system agnostic approach. BPR work from a design and development standpoint will continue under the future JTMS implementation contract. Acquisition and Consultant support for the JPO was awarded in July 2023 to RevTek Solutions, LLC. The work under this effort will support the JPO in developing critical documents as we continue through the BCAC phase(s) in accordance with DoDI 5000.75. With these on-going efforts in support of the JTMS program and eventual implementation contract, USTRANSCOM is providing the following notional* dates regarding the implementation contract: Draft Solicitation Release (Initial): 31 July - 04 August 2023 Industry Feedback/ Comments Due: 21 August 2023 Draft Solicitation (Round 2): 30 August 2023 Industry Feedback/Comments Due: 15 September 2023 The Government will utilize industry feedback to further develop the JTMS implementation acquisition plan and finalize market research efforts. Prior to releasing the final solicitation, the Government will require approval from the Milestone Decision Authority (MDA) to enter the Acquisition Phase of the BCAC process. Prior to the final solicitation release, the Government will provide a minimum notice of 45 days. *All dates are for planning purposes only and are subject to change. _____________________________________________________________________________ 14 August 2023 Draft Solicitation Response Date: 28 August 2023 at 1600 CT As part of our continued market research efforts, USTRANSCOM is issuing a draft of the planned JTMS Implementation solicitation to engage with industry and refine the solicitation as necessary prior to its final release. USTRANSCOM is currently planning to release two instances of the draft solicitation for industry feedback, as well as schedule a preproposal conference affording industry the opportunity to engage directly with our technical, functional, and acquisition teams. Feedback received from industry will be used within USTRANSCOM to further develop the JTMS Implementation acquisition strategy. USTRANSCOM has contracted support from industry partner, RevTek Solutions, LLC, in providing Advisory and Assistance Services (A&AS) related to acquisition aspects of the JTMS program. In coordination with USTRANSCOM, RevTek Solutions, LLC will review industry feedback and assist in furthering defining the solicitation. This announcement is NOT a formal Request For Proposal (RFP) or solicitation. USTRANSCOM is not seeking or accepting unsolicited proposals for this requirement. This notice should not be construed as a commitment of any type by the Government to take or not take any action. Please note USTRANSCOM will NOT be responsible for any costs incurred by interested parties in responding to this draft solicitation. General Draft solicitation documents can be found in the attached compressed file “2023.08.14_Draft Solicitation.” This draft solicitation encompasses only certain sections of the planned JTMS solicitation. The following sections are included for feedback: Section C – Description/specifications/statement of work Section J – List of Attachments Section L – Instructions, conditions, to offerors or respondents Section M – Evaluation factors for award Response Instructions a) Draft Solicitation – Industry is invited to provide feedback and comment on the draft documentation included in this announcement in an effort to refine the material prior to release of the final solicitation. As stated above, multiple releases of the solicitation are anticipated, and future versions will include additional details for industry comment. Please note these documents are all DRAFT and are subject to change pending recommendations from industry and USTRANSCOM’s internal review. Utilizing the Industry Comment Matrix, the respondent should identify any comments or questions, as well as recommendations for USTRANSCOM’s consideration. The first tab of the Comment’s Matrix provides instructions for completion. b) Industry Recommendations – USTRANSCOM is continuing to develop draft instructions and evaluation factors related to Past Performance and/or Corporate Experience and Price, which are scheduled for inclusion in the next release of the draft solicitation. Industry is invited to provide a recommendation(s) on performance tasks and/or areas the Government should consider as evaluation criteria. This recommendation should consider the scope of the JTMS Solution/Implementation as currently written in the draft performance work statement (PWS). Recommendations should be no more than three (3) pages, 12 point, Times New Roman font. c) Organizational and Consultant Conflicts of Interest – As part the Contracting Officer’s responsibility to Identify and evaluate potential organizational conflicts of interest as early in the acquisition process as possible, we are requesting industry partners anticipating to propose (including proposed subcontractors, affiliates, etc.) provide the following information: A complete list of all past and/or current contracts with USTRANSCOM or the Joint Deployment Distribution Enterprise (JDDE) in any way associated with the planned JTMS acquisition. Information specific to scope and/or work supported as part of the past and/or current contract for the Contracting Officer to consider JTMS program, either as a prime or subcontractor. Industry partners are asked to provide the Contracting Officer with complete information of any previous or ongoing work of theirs or a subcontractor/ partner, that is in any way associated with this acquisition. The Contracting Officer will obtain the advice of General Counsel, as well as assistance from the appropriate technical specialists, in evaluating potential conflicts and in developing any necessary solicitation provisions and contract clauses. If a significant potential conflict is identified, the Contracting Officer will formally document the findings and recommend a course of action to the Head of the Contracting Activity prior to issuing the final solicitation. Additionally, any restrictions in participating in the final solicitation will be provided in writing to the industry partner. d) Responses shall must be submitted in writing by e-mail no later than 1600 Central 28 August 2023 to [email protected]. _____________________________________________________________________________ 28 August 2023 Organizational Change Management (OCM) Sources Sought Response Date: 12 September 2023 at 1600 CT **NOTE: This is the same Sources Sought information that is posted under the JTMS Organizational Change Management (OCM) post (TRANSCOM23D019) - The information is being posted duplicatively for greater visibility. Duplicative responses are not expected** The Government is currently gathering information on firms who have provided organizational change management support, whether supporting the Government or the private sector. Parties interested in this requirement are invited to respond to the "OCM Sources Sought." Please see attached folder "2023.08.28_OCM Sources Sought" for response instructions, response deadline, and the draft statement of objectives (SOO) for this requirement. _____________________________________________________________________________ 14 September 2023 Update The Government released a draft solicitation for industry feedback on 14 August 2023 which closed on 28 August 2023. The Joint Program Office (JPO) received noteworthy feedback from our industry partners in response to the draft solicitation documents as well as the draft Performance Work Statement (PWS). As the Government continues its review of the feedback received, we are working to update the requirements and solicitation documents accordingly, in preparation for a second release of the draft solicitation. During USTRANSCOM IT Programs and Support Services Division 3rd FY23 Industry Forum, held on 30 August 2023, it was briefed that the notional dates for the secondary release of the JTMS draft solicitation would be late September 2023 and the pre-solicitation conference to be held the week of 10 October 2023. Due to the on-going efforts of the JPO to refine and improve these documents, these notional timeline dates will be postponed. Understanding that advance planning may be required for individuals attending the pre-solicitation conference, the Government will provide industry partners a minimum of 20 calendar days notice prior to the rescheduled pre-solicitation conference. Pre-Solicitation Conference Structure: Notionally, the intended structure of the pre-solicitation conference will be designed to provide industry with the second draft solicitation for their review prior to the conference. The conference will then be held in a format that will provide time for a general overview session from the Government, with an opportunity for scheduled one-on-one engagements with interested industry partners. The response deadline for feedback on the draft solicitation will then allow for feedback from the pre-solicitation conference to be included. _____________________________________________________________________________ 17 October 2023 Pre-solicitation Conference USTRANSCOM is hosting a presolicitation conference to accompany the second release of the draft JTMS Implementation solicitation. This is an opportunity for prospective offerors to share feedback and their experience with the JTMS Joint Program Office (JPO) to further refine the solicitation. The presolicitation conference details are as follows: When: November 7 – 8, 2023 Where: The Regency O’Fallon, 400 Regency Park, O’Fallon IL 62269 Time: 0800 – 1630 The conference will begin with a general session on 7 November providing an overview of the solicitation requirements and methodology. Scheduled one-on-one sessions with the JPO will immediately follow and continue through 8 November 2023. Interested parties who plan to propose on the future JTMS Implementation contract, along with their expected teaming partners are invited to register for this event. Registration for the event does not guarantee a one-on-one session as time and space are limited. Schedule and time constraints for the one-on-ones will be provided closer to the event. This engagement is an opportunity to discuss the JTMS Implementation solicitation and further inform the acquisition from prospective offerors. This engagement is NOT an opportunity for industry to: Provide an overview of capabilities Discuss future or current contracts in support of the JTMS program (e.g., future Organizational Change Management contract) or other contracts within USTRANSCOM. Discuss potential OCIs of other prospective offerors To attend, prospective offerors must register their intent to attend the general session, as well as request for a one-on-one session, by emailing [email protected] no later than 24 October 2023 by 1200 Central Standard Time (CST). In your registration request, include your firm’s name, POC, CAGE, as well as your partners’ and/or subcontractors’ names. Due to time limitations, prospective offerors should register and attend as part of their planned team (e.g., teaming partners, planned subcontractor). Further information regarding your one-on-one session will be provided following registration. Time slots are limited, and registration does not guarantee your firm a one-on-one time slot. _____________________________________________________________________________ 27 October 2023 (Updated 14 November 2023) Draft Solicitation (Second Draft) Response Date: 21 November 2023 at 1600 Central Standard Time (CST) As part of our continued market research efforts, USTRANSCOM is issuing a SECOND draft of the planned JTMS Implementation solicitation to engage with industry and refine the solicitation as necessary prior to its final release. The draft solicitation (second draft) and all attachments have been posted within the Procurement Integrated Enterprise Environment (PIEE) Solicitation Module, https://piee.eb.mil under solicitation number HTC71124RD0XX. Responses shall be submitted in writing, via the Industry Comment Matrix, to [email protected] no later than 1600 Central 21 November 2023 . A PIEE account is required in order to gain access to the Solicitation Module. Instructions for creating an account are available on the PIEE website. _____________________________________________________________________________ 04 December 2023 Request for Information - Price Evaluation Methodology Response Date: 11 December 2023 at 1200 Central Standard Time (CST) As a result of the presolicitation conference one-on-ones and the written responses to the draft solicitation, USTRANSCOM is seeking additional information from industry with respect to the cost/price evaluation methodology. USTRANSCOM is requesting industry respond with a white paper, not exceeding two pages in length, to the following problem statement. Additionally, we are looking to host virtual round table discussions the week of 11 December to discuss our problem statement and each respondent’s white paper submission. Problem Statement: The Government is required to evaluate price or cost in every source selection as stated in FAR 15.3. The proposed materiel solution and implementation approach/schedule will differ for each offeror and proposing a total price for a period of ten years is impracticable and can only be done with a low level of certainty. Industry has expressed concern with the materiel solution/software pricing for a period of 10 years, as well as the Government’s pricing approach for developing a Total Evaluated Price and/or probable cost for each offeror. Within the JTMS acquisition strategy, we have an opportunity to explore different alternatives to evaluating price and reaching a fair and reasonable determination. USTRANSCOM is seeking industry’s assistance in: Identifying necessary price and/or cost elements to include, but not limited to licensing fees, implementation and sustainment costs, and maintenance fees. Determining the best methodology to effectively evaluate cost and/or price considering each offeror’s unique software solution and technical approach. Determining alternatives to proposing price and/or cost elements for a ten-year period. Interested parties should submit a response to our office no later than 1200 (Central) on 11 December 2023. Include your company’s name, point(s) of contact, and desire to participate in a virtual round table discussion with the Government. Please submit all responses via email to [email protected]. The purpose of each virtual roundtable is to discuss price evaluation and methodology only; as such, no other JTMS-related topics will be discussed or entertained. The round table discussion will consist of Government employees from USTRANSCOM, as well as non-Government personnel from RevTek Solutions LLC. RevTek personnel have executed a non-disclosure agreement (NDA) where they agree to: (a) Use only for Government purpose any and all confidential business information, contractor bid or proposal information, and/or source selection sensitive information; (b) not disclose “non-public information” by any means to any person except to a US Government official with a need to know or to a non-Government person who has a need to know related to the immediate contract/order, has executed a valid NDA, and receives prior clearance by the contracting officer; (c) not use such information for any non-Governmental purposes; (d) store the information in such a manner as to prevent inadvertent disclosure or releases to individuals who have not been authorized access to it; and (e) advise the contracting officer in writing, should they become aware of any improper or unintentional release or disclosure of non-public information. Furthermore, as stated in their contract, RevTek is ineligible to perform work which relates or involves the future JTMS Implementation acquisition as a contractor or subcontractor for a period of 3 years after conclusion of their contract. _____________________________________________________________________________ 08 February 2024 Presolicitation Notice USTRANSCOM has issued the JTMS Presolicitation Notice on 08 February 2024. Please see SAM.gov Notice ID HTC71124RD001. _____________________________________________________________________________ 04 June 2024 Archive Action The purpose of this update is to archive this notice. All future updates regarding JTMS Implementation can be found on SAM.gov under Notice ID HTC71124RD001.