AMENDMENT NOTICE:This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.The solicitation number is HSHQEH-14-Q-00002_01 and is issued as an invitation for bids (IFB), unless otherwise indicated herein.The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-72. The associated North American Industrial Classification System (NAICS) code for this procurement is 236210 with a small business size standard of $33.50M.This requirement is a [ Small Business ] set-aside and only qualified offerors may submit bids.The solicitation pricing on www.FedBid.com will start on the date this solicitation is posted and will end on 2014-02-03 12:00:00.0 Eastern Time or as otherwise displayed at www.FedBid.com.FOB Destination shall be in the Statement of Work. The DHS Office of Procurement Operations (OPO) requires the following items, Meet or Exceed, to the following: Base Period of Performance: 03/01/2014 - 02/28/2015 LI 001: Weekly Target Range Preventative Maintenance (Base Period) Services for two (2) indoor ranges and replacement parts on - hand as part of the scheduled maintenance associated with these ranges. When replacement parts are deemed necessary; such as units, assemblies and subassemblies, they shall be physically and functionally interchangeable as complete items, without modification., 12, MO; LI 002: Quarterly Target Range Preventative Maintenance (Base Period) Services for two (2) indoor ranges and replacement parts on - hand as part of the scheduled maintenance associated with these ranges. When replacement parts are deemed necessary; such as units, assemblies and subassemblies, they shall be physically and functionally interchangeable as complete items, without modification., 8, EA; LI 003: Other Direct Costs (ODC) - Not to Exceed Amount (Base Period): Corrective maintenance (as necessary) and material costs associated with maintenance in accordance with Statement of Work, Section 2.3. The amount currently assigned to this CLIN is estimated at not-to-exceed $4,160.00. No indirect costs will be allowed for materials purchased for corrective maintenance. These charges must be identified in an itemized purchase list for reimbursement., 1, NTE; LI 004: Bullet Trap Preventative Maintenance (Semi- Annual) -(Base Period) Services for two (2) indoor ranges to be performed every 6-months (semi-annually) and replacement parts on-hand as part of the scheduled maintenance associated with these ranges. When replacement parts are deemed necessary;they shall be physically and functionally interchanable as complete items, without modifications., 4, EA; LI 005: Gum Rubber Curtain Replacement (Semi-Annual) - (Base Period) Services for two (2) indoor ranges to be performed every 6-months (semi-annually) and replacement parts on-hand as part of the scheduled maintenance associated with these ranges., 26, EA; LI 006: Air Filter Replacement (semi-Annually) - (Base Period) Services for two (2) indoor ranges to be performed semi-annually (every 6-months) and replacement parts on-hand associated as part of the scheduled maintenance associated with these ranges. Replacement parts shall be physically and functionally interchangable as complete items without modification., 4, EA; Option 1 Period of Performance: 03/01/2015 - 02/29/2016 LI 001: Weekly Target Range Preventative Maintenance (Option Period One) Services for two (2) indoor ranges and replacement parts on - hand as part of the scheduled maintenance associated with these ranges. When replacement parts are deemed necessary; such as units, assemblies and subassemblies, they shall be physically and functionally interchangeable as complete items, without modification., 12, MO; LI 002: Quarterly Target Range Preventative Maintenance (Option Period One) Services for two (2) indoor ranges and replacement parts on - hand as part of the scheduled maintenance associated with these ranges. When replacement parts are deemed necessary; such as units, assemblies and subassemblies, they shall be physically and functionally interchangeable as complete items, without modification., 8, EA; LI 003: Other Direct Costs (ODC) - Not to Exceed Amount (Option Period One): Corrective maintenance (as necessary) and material costs associated with maintenance in accordance with Statement of Work, Section 2.3. The amount currently assigned to this CLIN is estimated at not-to-exceed $4,160.00. No indirect costs will be allowed for materials purchased for corrective maintenance. These charges must be identified in an itemized purchase list for reimbursement., 1, NTE; LI 004: Bullet Trap Preventative Maintenance (Semi- Annual)-(Option Base Period) Services for two (2) indoor ranges to be performed every 6-months (semi-annually) and replacement parts on-hand as part of the scheduled maintenance associated with these ranges. When replacement parts are deemed necessary;they shall be physically and functionally interchanable as complete items, without modifications., 4, EA; LI 005: Gum Rubber Curtain Replacement (Semi-Annual) - (Option Period One) Services for two (2) indoor ranges to be performed every 6-months (semi-annually) and replacement parts on-hand as part of the scheduled maintenance associated with these ranges., 26, EA; LI 006: Air Filter Replacement (Semi-Annual) - (Option Period One) Services for two (2) indoor ranges to be performed semi-annually (every 6-months) and replacement parts on-hand associated as part of the scheduled maintenance associated with these ranges. Replacement parts shall be physically and functionally interchangable as complete items without modification., 4, EA; Option 2 Period of Performance: 03/01/2016 - 02/28/2017 LI 001: Weekly Target Range Preventative Maintenance (Option Period Two) Services for two (2) indoor ranges and replacement parts on - hand as part of the scheduled maintenance associated with these ranges. When replacement parts are deemed necessary; such as units, assemblies and subassemblies, they shall be physically and functionally interchangeable as complete items, without modification., 12, MO; LI 002: Quarterly Target Range Preventative Maintenance (Option Period Two) Services for two (2) indoor ranges and replacement parts on - hand as part of the scheduled maintenance associated with these ranges. When replacement parts are deemed necessary; such as units, assemblies and subassemblies, they shall be physically and functionally interchangeable as complete items, without modification., 8, EA; LI 003: Other Direct Costs (ODC) - Not to Exceed Amount (Option Period Two):Corrective maintenance (as necessary)and material costs associated with maintenance in accordance with Statement of Work, Section 2.3. The amount currently assigned to this CLIN is estimated at not-to-exceed $4,160.00. No indirect costs will be allowed for materials purchased for corrective maintenance. These charges must be identified in an itemized purchase list for reimbursement., 1, NTE; LI 004: Bullet Trap Preventative Maintenance (Semi- Annual) -(Option Period Two) Services for two (2) indoor ranges to be performed every 6-months (semi-annually) and replacement parts on-hand as part of the scheduled maintenance associated with these ranges. When replacement parts are deemed necessary;they shall be physically and functionally interchanable as complete items, without modifications., 4, EA; LI 005: Gum Rubber Curtain Replacement (Semi-Annual) - (Option Period Two) Services for two (2) indoor ranges to be performed every 6-months (semi-annually) and replacement parts on-hand as part of the scheduled maintenance associated with these ranges., 26, EA; LI 006: Air Filter Replacement (semi-Annually) - (Option Period Two) Services for two (2) indoor ranges to be performed semi-annually (every 6-months) and replacement parts on-hand associated as part of the scheduled maintenance associated with these ranges. Replacement parts shall be physically and functionally interchangable as complete items without modification., 4, EA; Option 3 Period of Performance: 03/01/2017 - 02/28/2018 LI 001: Weekly Target Range Preventative Maintenance (Option Period Three) Services for two (2) indoor ranges and replacement parts on - hand as part of the scheduled maintenance associated with these ranges. When replacement parts are deemed necessary; such as units, assemblies and subassemblies, they shall be physically and functionally interchangeable as complete items, without modification., 12, MO; LI 002: Quarterly Target Range Preventative Maintenance (Option Period Three) Services for two (2) indoor ranges and replacement parts on - hand as part of the scheduled maintenance associated with these ranges. When replacement parts are deemed necessary; such as units, assemblies and subassemblies, they shall be physically and functionally interchangeable as complete items, without modification., 8, EA; LI 003: Other Direct Costs (ODC) - Not to Exceed Amount (Option Period Three): Corrective maintenance (as necessary) and material costs associated with maintenance in accordance with Statement of Work, Section 2.3. The amount currently assigned to this CLIN is estimated at not-to-exceed $4,160.00. No indirect costs will be allowed for materials purchased for corrective maintenance. These charges must be identified in an itemized purchase list for reimbursement., 1, NTE; LI 004: Bullet Trap Preventative Maintenance (Semi- Annual) -(Option Period Three) Services for two (2) indoor ranges to be performed every 6-months (semi-annually) and replacement parts on-hand as part of the scheduled maintenance associated with these ranges. When replacement parts are deemed necessary;they shall be physically and functionally interchanable as complete items, without modifications., 4, EA; LI 005: Gum Rubber Curtain Replacement (Semi-Annual) - (Option Period Three) Services for two (2) indoor ranges to be performed every 6-months (semi-annually) and replacement parts on-hand as part of the scheduled maintenance associated with these ranges., 26, EA; LI 006: Air Filter Replacement (semi-Annually) - (Option Period Three) Services for two (2) indoor ranges to be performed semi-annually (every 6-months) and replacement parts on-hand associated as part of the scheduled maintenance associated with these ranges. Replacement parts shall be physically and functionally interchangable as complete items without modification., 4, EA; Option 4 Period of Performance: 03/01/2018 - 02/28/2019 LI 001: Weekly Target Range Preventative Maintenance (Option Period Four) Services for two (2) indoor ranges and replacement parts on - hand as part of the scheduled maintenance associated with these ranges. When replacement parts are deemed necessary; such as units, assemblies and subassemblies, they shall be physically and functionally interchangeable as complete items, without modification., 12, MO; LI 002: Quarterly Target Range Preventative Maintenance (Option Period Four) Services for two (2) indoor ranges and replacement parts on - hand as part of the scheduled maintenance associated with these ranges. When replacement parts are deemed necessary; such as units, assemblies and subassemblies, they shall be physically and functionally interchangeable as complete items, without modification., 8, EA; LI 003: Other Direct Costs (ODC) - Not to Exceed Amount (Option Period Four): Corrective maintenance (as necessary) and material costs associated with maintenance in accordance with Statement of Work, Section 2.3. The amount currently assigned to this CLIN is estimated at not-to-exceed $4,160.00. No indirect costs will be allowed for materials purchased for corrective maintenance. These charges must be identified in an itemized purchase list for reimbursement., 1, NTE; LI 004: Bullet Trap Preventative Maintenance (Semi- Annual) -(Option Period Four) Services for two (2) indoor ranges to be performed every 6-months (semi-annually) and replacement parts on-hand as part of the scheduled maintenance associated with these ranges. When replacement parts are deemed necessary;they shall be physically and functionally interchanable as complete items, without modifications., 4, EA; LI 005: Gum Rubber Curtain Replacement (Semi-Annual) - (Option Period Four) Services for two (2) indoor ranges to be performed every 6-months (semi-annually) and replacement parts on-hand as part of the scheduled maintenance associated with these ranges., 26, EA; LI 006: Air Filter Replacement (Semi-Annual) - (Option Period Four Services for two (2) indoor ranges to be performed semi-annually (every 6-months) and replacement parts on-hand associated as part of the scheduled maintenance associated with these ranges. Replacement parts shall be physically and functionally interchangable as complete items without modification., 4, EA; LI 007: Weekly Target Range Preventative Maintenance (6 Month Extension Pursuant to FAR 52.217-8) Services for two (2) indoor ranges and replacement parts on - hand as part of the scheduled maintenance associated with these ranges. When replacement parts are deemed necessary; such as units, assemblies and subassemblies, they shall be physically and functionally interchangeable as complete items, without modification., 6, MO; LI 008: Quarterly Target Range Preventative Maintenance ( 6 onth Extension Pursuant to FAR 52.217-8) Services for two (2) indoor ranges and replacement parts on - hand as part of the scheduled maintenance associated with these ranges. When replacement parts are deemed necessary; such as units, assemblies and subassemblies, they shall be physically and functionally interchangeable as complete items, without modification., 1, EA; LI 009: Other Direct Costs (ODC) - Not to Exceed Amount (6 Month Extension Pursuant to 52.217-8):Corrective maintenance (as necessary) and material costs associated with maintenance in accordance with Statement of Work, Section 2.3. The amount currently assigned to this CLIN is estimated at not-to-exceed $4,160.00. No indirect costs will be allowed for materials purchased for corrective maintenance. These charges must be identified in an itemized purchase list for reimbursement., 1, NTE; LI 010: Bullet Trap Preventative Maintenance (Semi- Annual) -(6 Month Extension Pursuant to FAR 52.217-8) Services for two (2) indoor ranges to be performed every 6-months (semi-annually) and replacement parts on-hand as part of the scheduled maintenance associated with these ranges. When replacement parts are deemed necessary;they shall be physically and functionally interchanable as complete items, without modifications., 2, EA; LI 011: Gum Rubber Curtain Replacement (Semi-Annual) - (6 Month Extension Pursuant to FAR 52.217-8) Services for two (2) indoor ranges to be performed every 6-months (semi-annually) and replacement parts on-hand as part of the scheduled maintenance associated with these ranges., 26, EA; LI 012: Air Filter Replacement (Semi-Annual) - ( 6 Month Pursuant to FAR 52.217-8) Services for two (2) indoor ranges to be performed semi-annually (every 6-months) and replacement parts on-hand associated as part of the scheduled maintenance associated with these ranges. Replacement parts shall be physically and functionally interchangable as complete items without modification., 2, EA; Solicitation and Buy Attachments ***Question Submission: Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond. Questions must be submitted by using the 'Submit a Question' feature at www.fedbid.com. Questions not received within a reasonable time prior to close of the solicitation may not be considered.*** For this solicitation, DHS Office of Procurement Operations (OPO) intends to conduct an online competitive reverse auction to be facilitated by the third-party reverse auction provider, FedBid, Inc. FedBid has developed an online, anonymous, browser based application to conduct the reverse auction. An Offeror may submit a series of pricing bids, which descend in price during the specified period of time for the aforementioned reverse auction. DHS Office of Procurement Operations (OPO) is taking this action in an effort to improve both vendor access and awareness of requests and the agency's ability to gather multiple, competed, real-time bids.All responsible Offerors that respond to this solicitation MUST submit the pricing portion of their bid using the online exchange located at www.FedBid.com. There is no cost to register, review procurement data or make a bid on www.FedBid.com.Offerors that are not currently registered to use www.FedBid.com should proceed to www.FedBid.com to complete their free registration. Offerors that require special considerations or assistance may contact the FedBid Helpdesk at 877-9FEDBID (877-933-3243) or via email at
[email protected]. Offerors may not artificially manipulate the price of a transaction on www.FedBid.com by any means. It is unacceptable to place bad faith bids, to use decoys in the www.FedBid.com process or to collude with the intent or effect of hampering the competitive www.FedBid.com process.Should offerors require additional clarification, notify the point of contact or FedBid at 877-9FEDBID (877-933-3243) or
[email protected] of FedBid: Buyers and Sellers agree to conduct this transaction through FedBid in compliance with the FedBid Terms of Use. Failure to comply with the below terms and conditions may result in offer being determined as non-responsive. New Equipment ONLY; NO remanufactured or "gray market" items. All items must be covered by the manufacturer's warranty. Shipping must be free on board (FOB) destination CONUS (Continental U.S.), which means that the seller must deliver the goods on its conveyance at the destination specified by the buyer, and the seller is responsible for the cost of shipping and risk of loss prior to actual delivery at the specified destination. Offeror must be registered in the Central Contractor Registration (CCR) database before an award can be made to them. If the offeror is not registered in the CCR, it may do so through the CCR website at http://www.ccr.gov. The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition; FAR 52.212-3, Offeror Representations and Certifications - Commercial Items - the selected offeror must submit a completed copy of the listed representations and certifications; FAR 52.212-4, Contract Terms and Conditions - Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, paragraph (a) and the following clauses in paragraph (b): 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-13, 52.232-34. The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/. Questions concerning the RFQ must be submitted via email to FEDBID no later than COB Monday, January 27, 2014. Contractors shall hold their quote valid for 120 days after the solicitation closing date, unless requested to further extend it by the Contracting Officer. Quotations will be evaluated using both price and non-price factor. For this requirement, the following non-price factor will be used. - Relevant Past Performance The non-price factor is considered to be significantly more important than price. Refer to RFQ Terms and Conditions Attachment(2)for evalation criteria details.