Z -- Base Chapel and Annex tile and carpet

ATTENTION; THIS REQUIREMENT IS UNFUNDED AND SUBJECT TO YEAR END FUNDING. IF FUNDING IS AVAILABLE IT WILL BE AWARDED ON OF BEFORE SEPTEMBER 30, 2006. This is a combined Synopsis solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, quotes are being requested and a written solicitation will not be issued. The solicitation is set aside 100% for small business. The NAICS is 442210. The Small Business Size Standard is 13M. Carpet removal and installation in Bld. 149 front entrance, hallways, and offices(225 square yards of carpet needed.) This requirement is for the removal of carpet and installation of durable Terrazzo/tile flooring in Building 149 chapel annex (125 Square yards needed) Removal of tile/wood flooring and installation of durable terrazzo/tile flooring in Building 916 chapel annex (87 square yards needed) Carpet removal and installation of carpet in Building 916 (Frontier Chapel) hallways (120 Square Yards needed) There will be no scheduled site visit prior to the closing of this announcement except by special appointment. Floor plans will be sent to prospective offorers on request. You can contact Kate Schaumann at 307-773-2454 or at [email protected] to obtain an electronic copy of these plans. The following clauses will apply to this solicitation and will be transferred into the award. We reserve the right to put clauses into the award that are not in the solicitation with notice to the selected contractor. 52.212-1 Instructions to Offerors--Commercial Items JAN 2006 52.212-3 Offeror Representations and Certification--Commercial Items JUN 2006 52.212-4 Contract Terms and Conditions--Commercial Items SEP 2005 52.212.5 Contract Terms and Conditions required to Implement States or Executive Orders--Commercial Items 252.204-7004 Alt A Central Contractor Registration (52.204-7) Alternate A. NOV 2003 252.212-7000 Offeror Representations and Certifications-Commercial Items JUN 2005 252.212-7001 Contract Terms and Conditions Required to Implement Statues or Executive Orders Applicable to Defense Acquisition of Commercial Items. CLAUSES INCORPORATED BY FULL TEXT 52.237-1 SITE VISIT (APR 1984) (a) Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. (End of clause) 252.232-7003 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (MAY 2006) (a) Definitions. As used in this clause-- (1) Contract financing payment and invoice payment have the meanings given in section 32.001 of the Federal Acquisition Regulation. (2) Electronic form means any automated system that transmits information electronically from the initiating system to all affected systems. Facsimile, e-mail, and scanned documents are not acceptable electronic forms for submission of payment requests. However, scanned documents are acceptable when they are part of a submission of a payment request made using one of the electronic forms provided for in paragraph (b) of this clause. (3) Payment request means any request for contract financing payment or invoice payment submitted by the Contractor under this contract. (b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests using one of the following electronic forms: (1) Wide Area WorkFlow-Receipt and Acceptance (WAWF-RA). Information regarding WAWF-RA is available on the Internet at https://wawf.eb.mil. (2) Web Invoicing System (WInS). Information regarding WInS is available on the Internet at https://ecweb.dfas.mil. (3) American National Standards Institute (ANSI) X.12 electronic data interchange (EDI) formats. (i) Information regarding EDI formats is available on the Internet at http://www.X12.org. (ii) EDI implementation guides are available on the Internet at http://www.dod.mil/dfas/. (4) Another electronic form authorized by the Contracting Officer. (c) If the Contractor is unable to submit a payment request in electronic form, or DoD is unable to receive a payment request in electronic form, the Contractor shall submit the payment request using a method mutually agreed to by the Contractor, the Contracting Officer, the contract administration office, and the payment office. (d) In addition to the requirements of this clause, the Contractor shall meet the requirements of the appropriate payment clauses in this contract when submitting payments requests. (End of clause) 5352.223-9000 ELIMINATION OF USE OF CLASS I OZONE DEPLETING SUBSTANCES (ODS) (APR 2003) (a) It is Air Force policy to preserve mission readiness while minimizing dependency on Class I Ozone Depleting Substances (ODS), and their release into the environment, to help protect the Earth?s stratospheric ozone layer. (b) Unless a specific waiver has been approved, Air Force procurements: (1) May not include any specification, standard, drawing, or other document that requires the use of a Class I ODS in the design, manufacture, test, operation, or maintenance of any system, subsystem, item, component, or process; and 2) May not include any specification, standard, drawing, or other document that establishes a requirement that can only be met by use of a Class I ODS; (c) For the purposes of Air Force policy, the following are Class I ODS: (1) Halons: 1011, 1202, 1211, 1301, and 2402; (2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R-503; and (3) Other Controlled Substances: Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide. (d) The Air Force has reviewed the requirements specified in this contract to reflect this policy. Where considered essential, specific approval has been obtained to require use of the following substances: Substance Application/Use Quantity (lbs) N/A (e) To assist the Air Force in implementing this policy, the offeror/contractor is required to notify the contracting officer if any Class I ODS not specifically listed above is required in the performance of this contract. 5352.242-9000 CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (JUN 2002) (a) The contractor shall obtain base identification and vehicle passes for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation. (b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or security police for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver?s license, current vehicle registration, and valid vehicle insurance certificate to obtain a vehicle pass. (c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site. (d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Volume 1, The Air Force Installation Security Program, and AFI 31-501, Personnel Security Program Management, as applicable. (e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office. (f) Failure to comply with these requirements may result in withholding of final payment. STATEMENT OF WORK Work Order A68256 Install carpet and terrazzo/ceramic tile base in building 149/916 1. GENERAL: a. Carpet/ vinyl base and terrazzo/tile are not government furnished. Contractor shall supply carpet and vinyl base/ tile/terrazzo and deliver it to building for installation. b. All other materials (adhesives, edge strips, floor stone, seam joining materials, etc.) are to be furnished by the Contractor and of a type suitable for the purpose intended. c. There is existing carpet to be removed. Contractor is responsible for off-base disposal. d. Contractor shall contact Kate Schaumann phone (307) 773-2454 to coordinate site visits and installation. e. Asbestos containing floor tile is possibly under the existing carpet so care needs to be taken not to disturb the tile during carpet removal process. f. All work will be accomplished during normal duty hours, which are 0730hrs to 1630hrs Monday thru Friday. If work is required for after duty hours prior co-ordination and approval must be made with the building manager. No acceptance or inspection by the government will be done on non-duty days such as weekends or holidays. g. Furniture removal will be accomplished by Air Force personnel. 2. Hazardous Materials (HM) Approval. Contractor shall submit a Materials Safety Data Sheet (MSDS) for each chemical and/or compound proposed carpet or vinyl installation to the Base Bioenvironmental Office (90 ADOS/SGGB) for review and approval prior to delivery to the base. A HM is defined in Federal Standard DED-STD-313D, Tables I and II. The definition of materials presenting a health or physical hazard is found in OSHA 29 Code of Federal Regulations 1910.1200(c). 3. Hazardous Materials a. Management. All HM shall be managed, stored and monitored in full compliance with all applicable local, state, federal and Air Force regulations. Contractors who bring hazardous materials onto FEW AFB without authorization are responsible for any punitive or regulatory actions. Contractors are responsible for proper disposal of containers/hazardous material. Flammable liquids shall be stored in an approved fireproof storage cabinet. All chemicals shall be secured and properly stored when not in use. b. Prohibited Hazardous Materials. Prohibited materials include those that contain Class 1 ozone-depleting substances (including CFCs, halons, carbon tetrachloride, methyl chloroform and methyl bromide) per Air Force Policy and as regulated by Title VI of the Clean Air Act, specifically Sections 601-607. Other prohibited construction materials include lead (i.e. lead-based paint), asbestos, PCBs or other hazardous substances. 4. Recycled Materials and Equipment. a. New and Recycled Materials and Equipment Purchasing All materials and equipment shall be new or newly manufactured using recycled materials unless otherwise indicated. All materials (both new and recycled) shall be the most suitable and highest grade and type for the intended use unless otherwise indicated. They shall be produced by a manufacturer regularly engaged in manufacturing or fabricating similar products with a history of successful production acceptable to the Contracting Office. When names of manufacturers or models are listed, the purpose is to give examples of products meeting the specifications and to provide a basis for subject to the following: (1) The product is equivalent to the specified product meets or exceeds the requirements of the specifications and is otherwise suitable for the intended use. (2) The warranty meets or exceeds that of the specified product and the requirements of the specifications. (3) The Contractor coordinates the installation and makes any necessary changes at no additional cost to the Government. (4) The Contractor waives claims for any time extension associated with the use of the product. b. Recycled Product Purchases. Contractors must comply with guidelines and requirements of The Air Force Affirmative Procurement Program for the purchase and use of recycled material. This is required by Presidential Executive Order and Section 6002 of the Resource Conservation and Recovery Act (RCRA) (42 U.S.C. 6962). The use of recycled products is mandatory unless they are not available within a reasonable time frame, or if the cost exceeds the cost of a non-recycled item or if they do not meet the technical requirements of the project, or if they are not available from at least two (2) sources so as to maintain a satisfactory level of competition. The construction materials included under this requirement are all types of carpet made of polyester fiber and floor tile containing recovered rubber or plastic. The use of other recycled products is encouraged. c. Recycled Products Reporting. Contractors must compile a "Recycled Products Report" for the Resource Recovery and Recycling Manager at 90 CES/CEV listing the total quantity recycled products used. Submit the report through the COAR at the end of the contract period or at the end of the calendar year, whichever comes first. 5. Material Storage. Contractors shall protect materials during delivery, storage, handling and installation per manufacturer's printed instructions. Materials should be placed on blocking and covered when necessary to protect from water, dust, direct exposure to sunlight and other elements. Materials should be delivered in original containers or packaging with labels intact. Storage locations shall not interfere with work of other trades. Acceptable temperature and humidity conditions must be maintained. Work areas shall be enclosed, watertight, and heated as necessary to protect finish materials during and after installation. 6. Affirmative Procurement Guidance. The use of recycled material shall follow requirements based upon Department of the Air Force Space Command Affirmative Procurement Program Policy and Guidance Letter dated 8 April 2002. The main legal requirements for an Affirmative Procurement Program (APP) are derived from Executive Order 13101 dated 14 September 1998 (http;//www.ofee.gov) and the Resource Conservation and Recovery Act (RCRA) Section 6002 (http://www.ornl.gov/ornlp2/sec6002.htm). This policy requires action by the Federal Government or its authorized agents to make more efficient use of natural resources by maximizing recycling and preventing waste whenever possible. Specifically, it mandates procurement of the five EPA guideline items; calls for review of government plans and specifications to eliminate virgin material requirements; requires recycling programs and requires consideration of: recovered materials use, reuse of products, life cycle cost analysis, ease of recycling, and use of environmentally preferable products. 7. CARPET INSTALLATION (Direct glue down method): a. Repair holes, cracks, depressions and rough areas using materials suitable for the purpose intended; grind raised areas and ridges to a smooth, level surface. b. Sweep floor clean of all foreign materials before installation. c. Remove and cut off all doors that touch carpet surface. e. Do not remove/replace baseboard unless directed otherwise. f. Install carpet wall to wall in areas indicated: spread adhesive with a notched trowel (full coat under all carpet areas). Installed carpet shall be smooth, uniform and secure with a minimum of seams; run seams toward light where practical with carpet pile in the same direction and patterns accurately matched; seams at doorways centered directly under doors; treat all seams with a seam adhesive. Install aluminum, vinyl or rubber edge strips at all carpet edges that meet hard surface flooring. Trim edges at walls straight and true. 3. CLEAN-UP: When complete, remove all debris, scraps and foreign matter. Remove any soiled spots or adhesive with appropriate spot remover. Remove any protruding face yarn with sharp scissors. Vacuum carpet to remove all small debris, dust footprints, etc. Scraps smaller than 2' x 3' shall be disposed of. Pieces larger than 2' x 3' but less than 12' x 10' shall be rolled and tied and left in the building unless directed otherwise. 4. SPECIAL CONDITIONS: Carpet: Philadelphia, Style: Major event 45066, Color: 46411 First Steps, or an approved equal. 1) The Contractor is responsible for performing his own measurements to determine exact quantities. 2) All areas where carpet/tile is installed will require vinyl cove base. Vinyl base color to be selected by the user but should be equivalent to existing cove base in the areas of the building that are not being re-carpeted. Please send all quotes to Kate I. Schaumann either electronically to [email protected] or fax to the same at 307-773-4636. Quotes are due back in by 4:30 pm Mountain time, 6 September 2006.