The Embassy invites you to submit a quotation for the attached solicitation. NOTE: The U.S. government does not sign any documents or agreement outside of the organization for the confirmation of order. The issuance of a fully approved and signed purchase order, by the Contracting Officer, from the U.S. government will serve as the confirmation of acquiring the items and/or services. Offers and payment in U.S. dollars U.S. firms are eligible to be paid in U.S. dollars. U.S. firms desiring to be paid in U.S. dollars should submit their offers in U.S. dollars. A U.S. firm is defined as a company which operates as a corporation incorporated under the laws of a state within the United States. Foreign Firms Any firm, which is not a U.S. firm, is a foreign firm. Any firm that does not meet the above definition of U.S. firm shall submit its prices and receive payment in local currency. Price Offer shall be firm fixed – price, VAT Exempt . The U.S. Government is exempt from paying the ad valorem/ specific tax, custom and duties imposed by the Philippine Government under Section 106(a) and 109 of the Tax Code of 1997, respectively. Thus, price(s) shall be billed to the U.S. Government net of ad valorem tax, value added tax, customs and duties. SAM Registration All contractors have to be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to contract award pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals. In addition, FAR 52.204-7 (b) (I) requires your company be registered in the System for Acquisition Management (SAM) when submitting an offer or quotation and shall continue to be registered until time of award and for the duration of the contract. If you would like additional information on SAM registration please visit https://sam.gov/SAM. Payment shall be made via Electronic Fund Transfer (EFT) within 30 days from receipt of the original and correct statement of account . The Direct Deposit Sign Up Form for the EFT payment will be provided to the vendor upon award. Confirmation of Order. The issuance of fully approved and signed purchase order by the Contracting Officer will serve as the confirmation of acquiring the items and/or services. Products and Services shall be in compliance of NDAA. 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment. 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. 52.204-26 Covered Telecommunications Equipment or Services-Representation. FAR 52.211-6 Brand Name or Equal (a) If an item in this solicitation is identified as "brand name or equal," the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that "equal" products must meet are specified in the solicitation. (b) To be considered for award, offers of "equal" products, including "equal" products of the brand name manufacturer, must- (1) Meet the salient physical, functional, or performance characteristic specified in this solicitation; (2) Clearly identify the item by- (i) Brand name, if any; and (ii) Make or model number; (3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and (4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications. (c) The Contracting Officer will evaluate "equal" products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. (d) Unless the offeror clearly indicates in its offer that the product being offered is an "equal" product, the offeror shall provide the brand name product referenced in the solicitation. Note: For supplies, please provide photos and specifications of equivalent items for review and approval. 52.225-17 Evaluation of Foreign Currency Offers. If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using US Embassy Exchange Rate in effect as follows: (a) For acquisitions conducted using sealed bidding procedures, on the date of bid opening. (b) For acquisitions conducted using negotiation procedures- (1) On the date specified for receipt of offers, if award is based on initial offers; otherwise (2) On the date specified for receipt of proposal revisions. Submission of Offers : Firm fixed price (VAT-Exclusive) offers are due by 3 September 2024 no later than 10:00 A.M. (Philippine local time). No quotes shall be accepted after this time. Offers must be in English and incomplete offers will not be accepted. Electronic submissions are acceptable. Please submit your offer via email to
[email protected] prior to the response date and time. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 10MB. If the file size should exceed the 10MB, the submission must be made in separate files and attached to separate emails with less than 10MB each. In order for your offer to be considered, you must also complete and submit the following: Completed SF18 (Blocks 8a-8f, 11e-f, 12a-12d if any, 13a-13f, 14, 15, 16a-16c) Completed Continuation to SF18, PAGE 4, PRICING Completed FAR/DOSAR Clauses pages 2-22 Kindly ensure that all requirements are addressed in your quotation. UPDATE/S: Sept. 27, 2024 • Amendment 0001