Description
The General Services Office (GSO) at the U.S. Embassy in Bogotá, Colombia has a requirement for Office Configuration Furniture we invite you to read carefully the following minimum requirements: (The spcific SOW can be found in the attachment section). New space configuration, which includes 4 closed work offices, conference room, front desk and two workstations enabled for intermittent staff. The office configuration furniture should respond to basic functions: main desk for computer and phone connections, upper cabinets and lateral work desk surfaces. For the frontal face of the enclosed spaces, the divisions and doors required to be glass paneling. Technical Requirements Office Spaces A : U-shaped workstation with main surface, return surface, and rear surface, including panels on wall of 165h with tiles, in fabric one tile board, one tile port, one raised cabinet, and one metal shelf. Drawer unit and a two-drawer file. B - C: L-shaped workstation with main surface, and return surface, with a raised cabinet and a metal shelf. Wall-mounted zippers a 2*1 drawer unit and a two-drawer file. Storage: E: Cabinet surface with door storage formica front and internal shelf for stationery storage. Front Desk: F: Workstation counter in formica with l-shaped station with return surface and a two-drawer file. D: Straight table for intermittent staff workstations. Drawer unit and a two-drawer file. D - F: Legal size wall cabinets with metal body, formica front, wall-mounted zipper. Frontal Face – Enclose areas Paneling with 2.19h tempered glass panels and glass door for conference room, and front face of the 4 office areas. Note: The embassy personnel will be in charge of telecommunication and internal equipment installation. Deliverables The furniture must be delivered at: Embassy of the United States of America Carrera 45 #24B-27, Bogota, Colombia The proposal must include installation in the project area. Safety Requirements The contractor personnel must have all the safety requirements, and the general policies and affiliations require by the local law. Duties and Responsibilities: -The vendor shall be responsible for providing all items that meets to the specifications mentioned above. -The vendor shall provide a warranty package for the items requested which should cover at least of 1 year on all parts and all components. -The vendor shall provide reasonable delivery time frame of the items requested at least within 90 days after the purchase. - The vendor should provide the kits for the staking between the washer and the dryer. Location for the Delivery: All items should be ship and delivered to the following address: Avenida Calle 22 #68B-75 Bogota-Colombia. The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm fixed price type contract. All contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to contract award pursuant to FAR provision 52.204-7. Therefore, prospective contractors are encouraged to register prior to the submittal of quotations. The guidelines for registration in SAM are also available at: https://www.fsd.gov/fsd-gov/learning-center-system.do?sysparm_system=SAM Electronic Submission/Responses: Submit your offer prior to the response date and time. Please ensure your email with your offer does not exceed 25MB , if it does then you might have to send more than one email and have remove the images attached to the body of the email or to the signature. Evaluation Factors: To be considered for evaluation and award you must comply with the following: Prices should be in Colombian Pesos (COP). (This only for Colombian Vendors). Unit price, tax percentage, tax amount and total amount should be stipulated in the quote. The Offeror shall include an estimate cost for Defense Base Act (DBA) insurance premium costs covering employees. Note that your company should not request to issue this insurance. Submit with the quotation the technical information sheet per model/reference. Your offer must meet or exceed ALL requirements specified in this advertisement. Your offer must include CONTRACTOR’S CERTIFICATION ON COMPLIANCE WITH NATIONAL DEFENSE AUTHORIZATION ACT (NDAA)-- 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2020) If pictures are included, they are used as an example, your offer must meet the technical description provided. Offer must be valid for three (3) months. U.S. vendors: Please send your proposal in USD but note that all prices must be DDP at our destination in Bogotá - Colombia. Active SAM registration evidence. Provide Warranty terms, a minimum of 1 (one) year for all parts and all components. Specify that installation and delivery terms are understood: “DELIVERY TERMS: DDP DELIVERY AT THE EMBASSY WAREHOUSE IN BOGOTA.” Your quote must include a statement certifying that the terms of this requirement are clearly understood: REQUIREMENT: Thay your company completely understands the requirement. DELIVERY TERMS: DDP DELIVERY AT THE EMBASSY WAREHOUSE IN BOGOTA. PAYMENT TERMS: 30 Day net payment. VALIDITY OF OFFER: 3 Months IMPORTANT NOTE in spite of the fact that the US embassy is exempt of some Colombian taxes, the Colombian Government courier limits are: $2,000 USD and/or 50 kilos MAX, any package exceeding those limits will no longer be considered courier shipments, and Customs Brokerage + Release of air waybills or Bill of Ladings + Storage fees will be charged; these fees MUST be included in the prospective vendor’s offer as the US Embassy will not cover such expenses. The U.S. Embassy Bogotá will NOT emit a tax exemption certification for Colombian taxes DELIVERY TERMS: DDP DELIVERY AT THE EMBASSY WAREHOUSE IN BOGOTA. “Delivered Duty Paid” the seller delivers the goods when the goods are placed at the disposal of the buyer, cleared for import on the arriving means of transport, and ready for unloading at the named place of delivery. The seller bears all the costs and risks involved in bringing the goods to the place of destination, has an obligation to clear the goods not only for export but also for import, to pay any duty for both export and import, and to carry out all customs formalities. Payment Terms: EFT net 30 calendar days, payments will be made upon receipt and acceptance of delivery. No advance payments of any nature are allowed. NOTE: We will contact your company clarify or to request additional information during the evaluation process, if necessary. IMPORTANT NOTE: ONLY OFFERS FROM SAM REGISTERED VENDORS WILL BE CONSIDERED FOR EVALUATION.