This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, in conjunction with FAR 13.5, as applicable, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; bids are being requested and a written solicitation will not be issued.The solicitation number is 0010078213 and is issued as an invitation for bids (IFB), unless otherwise indicated herein.The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-53. The associated North American Industrial Classification System (NAICS) code for this procurement is 334290 with a small business size standard of 750.00 employees.This requirement is an[ Economically Disadvantaged Women-Owned Small Business ] set-aside and only qualified offerors may submit bids.The solicitation pricing on www.FedBid.com will start on the date this solicitation is posted and will end on 2011-09-16 13:00:00.0 Eastern Time or as otherwise displayed at www.FedBid.com.FOB Destination shall be JOINT BASE LEWIS McCHORD, WA 98433 The U.S. Army ACC MICC Joint Base Lewis-McChord requires the following items, Brand Name or Equal, to the following: LI 001, Economically Disadvantaged Woman Owned Small Business Set A-side IAW FAR Clauses 52.219-29.Mega Wall System consists of 1 each 16? x 5? Soft Edge Mega Wall System with 3 each 1080p projectors, model number 713MWD. System SHALL merge 3 projectors into 1 system., 1, EA; LI 002, Economically Disadvantaged Woman Owned Small Business Set A-side IAW FAR Clauses 52.219-29.3 each Rapid Tactical Operations Center 4200 Short Throw model number RTOC4200ST, 3, EA; LI 003, Economically Disadvantaged Woman Owned Small Business Set A-side IAW FAR Clauses 52.219-29.3 each 1SD Conversion Kit Includes Frameset, 75? Diagonal Screen and Transit Case model number 1SDKit., 3, EA; LI 004, Economically Disadvantaged Woman Owned Small Business Set A-side IAW FAR Clauses 52.219-29.1 ea Single Screen Display System with XGA Projector, 75? Diagonal Screen, and Transit Case., 1, EA; Solicitation and Buy Attachments ***Question Submission: Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond. Questions must be submitted by using the 'Submit a Question' feature at www.fedbid.com. Questions not received within a reasonable time prior to close of the solicitation may not be considered.*** For this solicitation, U.S. Army ACC MICC Joint Base Lewis-McChord intends to conduct an online competitive reverse auction to be facilitated by the third-party reverse auction provider, FedBid, Inc. FedBid has developed an online, anonymous, browser based application to conduct the reverse auction. An Offeror may submit a series of pricing bids, which descend in price during the specified period of time for the aforementioned reverse auction. U.S. Army ACC MICC Joint Base Lewis-McChord is taking this action in an effort to improve both vendor access and awareness of requests and the agency's ability to gather multiple, competed, real-time bids.All responsible Offerors that respond to this solicitation MUST submit the pricing portion of their bid using the online exchange located at www.FedBid.com. There is no cost to register, review procurement data or make a bid on www.FedBid.com.Offerors that are not currently registered to use www.FedBid.com should proceed to www.FedBid.com to complete their free registration. Offerors that require special considerations or assistance may contact the FedBid Helpdesk at 877-9FEDBID (877-933-3243) or via email at
[email protected]. Offerors may not artificially manipulate the price of a transaction on www.FedBid.com by any means. It is unacceptable to place bad faith bids, to use decoys in the www.FedBid.com process or to collude with the intent or effect of hampering the competitive www.FedBid.com process.Should offerors require additional clarification, notify the point of contact or FedBid at 877-9FEDBID (877-933-3243) or
[email protected] of FedBid: Buyers and Sellers agree to conduct this transaction through FedBid in compliance with the FedBid Terms of Use. Failure to comply with the below terms and conditions may result in offer being determined as non-responsive. Contact
[email protected] or call 1-877-9FEDBID to address any questions. The Contracting Officer (KO) at Joint Base Lewis-McChord is the only person authorized to approve changes or modify any of the requirements under this contract, and notwithstanding anything contained elsewhere in this contract, the said authority remains solely with the KO. In the event the Contractor or contract employee effects any such change at the direction of any person other than the KO, the change will be considered to have been without authority, and no adjustment will be made in the contract price under the Changes clause or any other clause to cover any increase in costs incurred as a result thereof. If an interested party have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible contracting officer. However, you can also officially protest to the contracting officer. Contract award or performance is suspended during the protest. To be timely, protests must be filed within the periods specified in FAR 33.10. If an interested party has complaints or want to file a protest it must be sent to the address below: Mission and Installation Contracting CommandChief, Supply/Small Services Branch BOX 339500, MS 19Joint Base Lewis-McChord, WA 98433-9500Facsimile number 253-967-3844 If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible contracting officer. However, you can also protest to Headquarters, AMC. The HQ, AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.10. If you want to file a protest under the AMC-Level Protest Program, the protest must request resolution under that program and be sent to the address below. All other agency-level protests should be sent to the contracting officer for resolution. HQ Army Material CommandOffice of Command Counsel9301 Chapek Rd, Room 2-1SE3401Ft. Belvoir, VA 22060-5527Facsimile number (703) 806-8866 or 8875 Packages sent by FedEx or UPS should be addressed to:HQ Army Material CommandOffice of Command CounselRoom 2-1SE34011412 Jackson LoopFt. Belvoir, VA 22060-5527 Quote MUST be good for 45 days after Reverse Auction closing date. Questions concerning this quote must be submitted at least 5 days prior to the established closing date to reasonably expect a response from the Government. Those questions not received within the proscribed date will not be considered. The contractor shall not hire any individual to perform work on Joint Base Lewis-McChord or any other Government installation under this contract unless such individual is a citizen of the United States or is lawfully admitted into the United States and authorized to work in the United States. The contractor shall comply with 8 USC 1324a, 8 CFR Part 274a, and any other laws and regulations pertaining to the employment of aliens. The contractor shall, upon request by the Contracting Officer, present documentary evidence acceptable to the Contracting Officer that the employee(s) named or identified in the request is a citizen of the United States or is lawfully admitted into the United States and authorized to work in the United States. Such documentation shall be presented to the Contracting Officer within three (3) working days after the contractor's receipt of the request for documentation. If acceptable documentary evidence is not provided within the required time, the contractor shall not allow the affected employee(s) to perform work on Joint Base Lewis-McChord or any other Government installation under this contract until after such acceptable documentary evidence is presented to the Contracting Officer. Removal of any employee(s) from performance of work pursuant to this provision shall not relieve the contractor of the responsibility to perform all work under this contract in a timely manner. The contractor shall stamp or mark the supplies delivered or otherwise furnish notice with the supplies of the existence of a warranty. Markings shall include (i) a brief statement that a warranty exists, (ii) the substance of the warranty, (iii) its duration, and (iv) who to notify if the supplies are found to be defective. This is a Request for Bids under Federal Acquisition Regulation 13, Simplified Acquisition Procedures. The following provisions and clauses may apply:52.225-1 Buy American Act?Supplies in solicitations and contracts with a value exceeding the micro-purchase threshold but not exceeding $25,000; and in solicitations and contracts with a value exceeding $25,000 when 52.225-3 or 52.225-5 is not used.52.225-2 Buy American Act Certificate, in solicitations containing the clause 52.225-1.52.225-3 Buy American Act Free Trade Agreements Israeli Trade Act,in solicitations and contracts for supplies, involving the $25,000 or more, but is less than $194,000. Alternate I If the acquisition value is $25,000 or more but is less than $50,000, use the clause with its Alternate I. Alternate II If the acquisition value is $50,000 or more but is less than $67,826; use the clause with its Alternate II.52.225-3 Buy American Act?Free Trade Agreements?Israeli Trade Act Certificate In solicitations containing the clause at 52.225-3 or Alternate I If the acquisition value is $25,000 or more but is less than $50,000.Alternate II If the acquisition value is $50,000 or more but is less than $67,826 use the provision with its Alternate II. NOTE: THE ABOVE PROVISIONS AND CLAUSES ARE NOT ALL INCLUSIVE. ADDITIONAL PROVISIONS AND OR CLAUSES WILL BE INCORPARTED AS REQUIRED BY REGULATIONS. This is a Request for Bids under Federal Acquisition Regulation 13, Simplified Acquisition Procedures. The following clauses apply: Clause Clause Title CriteriaFAR 52.213-1 Fast Pay Fast Pay is incorporated by reference and applies to purchase orders under $30,000.FAR 52.213-2 Invoices Is incorporated by reference and applies to purchase orders authorized for Advance Payment. FAR 52.213-3 Notice to Supplier Is incorporated by reference and applies to all firm price purchase orders.FAR 52.213-4 Terms and Conditions- Is incorporated by reference and applies to Simplified Acquisitions purchase orders under $100,000. FAR 52.225.13 Restriction on Certain Is incorporated by reference and applies to all orders Foreign Purchases for supplies.FAR 52.252-2. This award incorporates one or more clauses by reference, with the Clauses Incorporated same force and affect as if they were given in full text. Upon request the Contracting Officer will make their full text available. Also the full text of a clause may be accessed electronically at this address http://farsite.hill.af.mil/vffara.htmWherever the words "offer", "proposal", "offerors", or similar terms are used in this solicitation, they shall be read to mean "quote", "quotation", "quoter", ?vendor? or similar corresponding term to reflect that this solicitation is a Request for Quotations, not a Request for Proposals or an Invitation for Bids. This is a Request for Bids under Federal Acquisition Regulation 12, SUPPLY/SMALL SERVICES BRANCH Procedures and Simplified Acquisition Procedures under FAR 13.5. The following clauses apply: Provision/Clause CriteriaFAR 52.213-2 Is incorporated by reference and applies to purchase orders authorized for Invoices Advance Payment.FAR 52.213-3 Is incorporated by reference and applies to all firm fixed price purchase orders.Notice to Supplier FAR 52.212-1 Is incorporated by reference and applies to commercial purchase ordersProvision Incorporated by Reference FAR 52.212-2 Is incorporated by reference and applies to commercial purchase ordersClause Incorporated by ReferenceFAR 52.212-3 Is incorporated by reference and applies to commercial purchase orders Offer Reps and CertsFAR 52.212-4 Is incorporated by full text and applies to purchase orders where noted.Contract Terms and Conditions FAR 52.212-5 Is incorporated by full text and applies to purchase orders where noted.Contract Terms and ConditionsTo Implement Federal LawDFAR 252.212-7001 Is incorporated by full text and applies to purchase orders where noted. Contract Terms and ConditionsTo Implement Federal LawFAR 52.252-2 This award incorporates one or more clauses by reference, with the Clauses Incorporated same force and effect as if they were given in full text. Upon request the Contracting Officer will make their full text available. Also the full text of a clause may be accessed electronically at this address http://farsite.hill.af.mil/vffara.htmWherever the words "offer", "proposal", "offerors", or similar terms are used in this solicitation, they shall be read to mean "quote", "quotation", "quoter", ?vendor? or similar corresponding term to reflect that this solicitation is a Request for Quotations, not a Request for Proposals or an Invitation for Bids. Quotes must be submitted per unit price. Multiple awards will not be made; therefore, quotes that cover less than all the items and quantities in this solicitation will be rejected as non-responsive. New equipment/parts only. No remanufactured products. Quotes will be evaluated based on price, technical acceptability and delivery. By submitting a quote the vendor certifies that the product quoted meets or exceeds all minimum requirements as stated in the Request for Quote. Price may not be the most important factor. Quotes will be evaluated based on price and technical acceptability. By submitting a quote the vendor certifies that the product quoted meets or exceeds all minimum requirements as stated in the Request for Quote. Vendors shall submit quotes that meet the requirements of FAR Part 23 and FDARS Part 223, Environmental, Energy and Water Efficiency, Renewable Energy Technologies, Occupational Safety, and Drug-Free Workplace. The contract price shall include all applicable Federal, state, and local taxes and duties. FOB Destination CONUS (Continental U.S.). In accordance with FAR 13.106-2 shipping will be evaluated inclusive with quoted price. Vendor will stipulate when separate shipping charges are required by other Federal or DOD contracts. Procedures for commercial vehicle access to military installations are varied. To enter the installation, the Contractor should thoroughly comply with the access procedures of a respective installation. The Contractor shall ensure that its drivers, including drivers of subcontractors at any tier, comply with the access procedures enforced by each military installation. The Contractor shall completely coordinate with the military installations and the delivery point of contacts. Procedures for commercial vehicle access to Joint Base Lewis-McChord are subject to change without prior notice. Current access information may be obtained by calling (253) 967-1733. As of 15 January 2002, the following requirements apply. Commercial vehicle access to Joint Base Lewis-McChord will be allowed only at the Logistics Center Gate (Exit 123 from I-5) on Monday through Friday. This gate will be open for inbound commercial vehicle access and inspection between 0530 hours and 2000 hours. The Logistics Center Gate is closed on weekends (Saturdays and Sundays). On Saturdays and Sundays, commercial vehicles must use the DuPont Gate (Exit 119 from I-5). DuPont Gate hours are 0530 hours until 2000 hours. All commercial vehicles will be searched. The Contractor should anticipate delays in getting commercial vehicles on post. The Contractor must also allow additional time for commercial vehicles to reach their destination by driving through Joint Base Lewis-McChord. (1) If the commercial vehicle is carrying a load of cement concrete or hot asphalt concrete for delivery, the driver shall notify the gate guard as soon as possible and request that the vehicle be given priority for being searched; however, the Government does not guarantee that the vehicle will be given priority. (2) Large vehicles (needing greater than 12'-5" clearance) will require a time stamped "searched" label to gain access to North Fort Lewis. "Searched" labels will be issued at the Logistics Center Gate or the DuPont Gate, as appropriate. Drivers needing access to JBLM-Lewis North must inform the gate guard that their vehicle is over 12'-5" in height and that they will require access to JBLM-Lewis North. The driver will receive a briefing on proper procedures and a "searched" label. The Contractor shall ensure that its drivers, including drivers of subcontractors at any tier, comply with the procedures as explained to them for access to JBLM-Lewis North. (3) Commercial vehicles less than 12'-5" in height shall access to JBLM-Lewis North ONLY via the Pendleton Avenue under-crossing once they are cleared through the Logistics Center Gate or the DuPont Gate, as appropriate. Procedures for commercial vehicle access to Joint Base Lewis-McChord are subject to change without prior notice. Current access information may be obtained by calling (253) 967-1733. (a) Unless the contractor voluntarily participates in the Fast Access Gate Program commercial vehicle access to Joint Base Lewis-McChord will be allowed only at the Logistics Center Gate (Exit 123 from I-5) and through the D St. Commercial Vehicle Inspection Point on North Fort. Both gates are open Monday through Friday, excluding federal holidays. These gates will be open for inbound commercial vehicle access and inspection between 0530 hours and 2100 hours. These gates may be closed on weekends (Saturdays and Sundays) and federal holidays. On Saturdays, Sundays, federal holidays, and on other days on which these gates are closed, commercial vehicles must use the Main Gate (Exit 120 from I-5). Main Gate is open 24 hours per day. A visitor pass must be obtained. All commercial vehicles will be searched. The Contractor should anticipate delays in getting commercial vehicles on post. The Contractor must also allow additional time for commercial vehicles to reach their destination by driving through Joint Base Lewis-McChord.If the commercial vehicle is carrying a load of cement concrete or hot asphalt concrete for delivery, the driver shall notify the gate guard as soon as possible and request that the vehicle be given priority for being searched; however, the Government does not guarantee that the vehicle will be given priority. On weekends large vehicles (needing greater than 12'-5" clearance) will require a time stamped "searched" label to gain access to JBLM-Lewis North. "Searched" labels will be issued at the Main Gate, as appropriate. Drivers needing access to JBLM-Lewis North must inform the gate guard that their vehicle is over 12'-5" in height and that they will require access to JBLM-Lewis North. The driver will receive a briefing on proper procedures and a "searched" label. The Contractor shall ensure that its drivers, including drivers of subcontractors at any tier, comply with the procedures as explained to them for access to JBLM-Lewis North. (b) If the contractor participates in the Fast Access Gate Program, contractor vehicles may enter the installation through any fast access gate lane except at Force Protection Level Charlie or Delta. During Force Protection Level Charlie or Delta, all contractor vehicles must enter through the Logistics Center gate or, if the Logistics Center Gate is closed, through the Main Gate. All passengers in the contractor vehicle must have a fast access identification card; otherwise, the contractor vehicle must enter through the Logistics Center Gate or the Main Gate, as appropriate and obtain visitor passes. Once the Fast Access Gate Program is fully implemented, fast access gate lanes will be at the Main (Liberty) Gate, the 41st Street Gate (to JBLM-Lewis North), the East Gate, the DuPont Gate, the D Street Gate, the Logistics Center Gate, the Madigan Army Medical Center Gate, the Rainier Gate, the Transmission Line Gate, and the Scouts Out Gate. The contractor shall use only those lanes specifically marked as fast access lanes. (c) If the Fast Access Gate Program is terminated for any reason, the contractor will be allowed access only through the Logistics Center Gate or the D St. Gate or, when they are closed, the Main Gate unless the contractor is otherwise notified by the Contracting Officer. (d) Employees who require access to Joint Base Lewis-McChord to perform work under this contract may obtain a Government sponsored identification badge. The identification card process has been contracted out and the cost of the identification card shall be borne by the contractor. Current established costs are: $99.00 for company start-up and $99.00 per individual. Name and address of contractor is as follows: Fast Access, Eid Passport, Incorporated, 10450, SW Nimbus Avenue, Bldg R-A, Portland, Oregon 97223, Customer Service: 877-727-4343, Office: 503-924-5300, Fax: 503-924-5320, Maria Nguyen, Manager, Cell: (None);
[email protected] ,
[email protected]. If you choose not to obtain a Fast Access Badge, you can obtain permission for a 30-day pass by contacting the ID Card Facility (Waller Hall). This process may be changed without prior notification, but any long-term badge received by you will continue to be valid until its expiration date. THE FOLLOWING INFORMATION IS PROVIDED TO ASSIST YOU, AND WILL HELP TO EXPEDITE PAPERWORK AND PAYMENT. a. Only one delivery will be accepted against each line item. Backorders will NOT be accepted on individual line items. b. Deliver on or before date specified. Deliveries will be accepted Monday through Friday (except Holidays) from 7:30 A.M. to 2:30 P.M. to Block 15 of the Purchase Order. Notify the individual in Block 16 of any delay encountered (due to strikes, factory backorders, etc.) and give revised delivery date if possible. c. Mark outside of all cartons. Put packing list inside cartons. Show the order number assigned, the PR number shown at the end of each item, and the quantity shipped. All items will be identified by the part number by attached tag and/or stamped identification. d. On direct shipments, have the supplier or manufacturer cite our order number on packages. This eliminates delay caused by trying to determine the firm awarded the original order. Unless otherwise specified in this contract, the contractor shall obtain any necessary licenses and permits, give all notices, and comply with any applicable Federal, State, County, and municipal laws, codes, and regulations in connection with this award. The Contractor will appoint an IMO to be the liaison between the Contractor and Government communication personnel. All requirements to the Directorate of Information Management (DOIM) will be coordinated through the IMO. (a) The Government Commercial Purchase Card means the uniquely numbered purchase card issued by the contractor, currently US Bank, to named individual Government employees to pay for official Government purchases. The contractor shall accept payment by the Government commercial purchase card. All costs associated with the use of a Government credit card, e.g., transaction fees, must be included in the price for the appropriate CLIN(s). (b) The Government may use the purchase card to pay for the fixed items and for oral or written delivery orders. "Oral delivery order" means an order placed orally either in person or by telephone, which is paid for by Government Commercial Purchase Card. (c) The contractor, to whom this contract is awarded, shall not process a transaction for payment through the purchase card clearinghouse until the purchased supplies have been shipped or services performed. (d) When processing invoice(s) for payment by purchase card, the contractor shall discount the invoice amount by the prompt payment discount offered on this contract. All purchase card transactions are paid within 36 hours of receipt of an invoice by US Bank I.M.P.A.C. Card Services. This shipment will be made on Government Bill Of Lading. Request for GBL is forwarded with this order. Fill out and return to the Materiel Movements Officer, Joint Base Lewis-McChord, WA. Shipment will be made by carrier designated by that office. Do not ship prepaid or collect. If shipment will be made sooner than 21 days prior to date in block 10, vendor must contact buyer shown in block 6. NOTE: DD Form 1659 (Application for U.S. Government Shipping Documentation) is included with this order. It is the responsibility of the contractor to complete and return this form to the Materiel Movement Officer (Block no. 1 of the DD Form 1659) or FAX it to: (253) 967-6736. This should be done as soon as the vendor receives this order, or has established a firm ship date. Particular attention must be given to Block No. 21 of the application in order for the Materiel Movement Officer to expedite shipment. QUESTIONS: Questions regarding the GBL should be directed to: Materiel Movements Branch ATTN: AFZH-JTM-M Bldg 9630, Box 339500, MS-53 Joint Base Lewis-McChord, WA 98433-9500 Telephone No: (253) 967-6445 or 4810 FAX No: (253) 967-6736 The contractor shall not make news releases or otherwise provide information relative to the performance of this contract or information relative to any incident occurring on Joint Base Lewis-McChord without prior approval of the Contracting Officer.