Action Code: Combined Synopsis/Solicitation Notice Solicitation Number: FA8773-15-R-0040 Date: 16 JUL 2015 Description of Services: Local Exchange Services for Wyoming ANG, WY E-911. Classification Code: D NAICS Code: 517110 Contracting Office Address: 38 CONS/LGCB, 4079 Hilltop Rd, Tinker AFB OK 73145-2713 Is this a Recovery and Reinvestment Act Action? __ Yes X No Response Date: 24 JUL 2015 at 3:00 PM CDT Primary POC: Todd E. Barron Secondary POC: William Crowder Description: (i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 , as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation will not be issued. (ii) Solicitation Number is FA8773-15-R-0040. The solicitation is issued as a Request for Proposal (RFP) in accordance with FAR Parts 12 and 13. (iii) The solicitation document incorporates provisions and clauses that are in effect through Federal Acquisition Circular (FAC) 2005-73. (iv) This acquisition will be a sole source award to the Incumbent Local Exchange Carrier (LEC) ((Qwest Corperation(CenturyLink)) . There are no set asides for small businesses. For this acquisition, a concern will be considered small under NAICS 517110 with size standard of less than 1500 employees. (v) The contract line item numbers and items, quantities and units of measure pertaining to this requirement are identified on the Schedule B. The scope of the work to be acquired is set forth in the Statement of Work (SOW). The SOW and Schedule B are available for download via www.FBO.gov . (vi) 38 CONS/LGCB has a requirement, on an as-needed basis, for acquiring local telephone exchange services for Wyoming ANG, WY – Enhanced 911 (E911) Services Only . Local telecommunication services shall include, as a minimum but not limited to: CAMA trunks and associated services with E911 system. (vii) This Communication Service Authorization (CSA) will have a five (5) year period of performance from date of award. (viii) Provision 52.212-1, Instructions to THE ILEC – Commercial Items, applies to this acquisition along with the following addenda to the provision: 52.212-1 Addendum: (b) Submission of Offers. 1. General Instructions: i. Interested parties capable of providing the specified services must submit a written offer via email to Todd E. Barron at
[email protected] and William Crowder at
[email protected]. ii. Do not send as an executable or .exe file. Email size shall not exceed five megabytes. Any corrupted file or media containing a virus could result in the offer not being considered for award. iii. Software Compatibility. Use a word processing and spreadsheet program compatible with Microsoft ® Word 2007 ® and Microsoft ® Excel 2007 ®. PDF is Adobe ® Portable Document Format. iv. Solicitation Questions and Site Visit. Any questions relating to the solicitation shall be submitted to the Contract Specialist or Contracting Officer noted in paragraph i. above (not to the Communications Squadron representative or other government representative) by 21 JUL 2015. Any questions received after this date may or may not be answered, due to time constraints of the solicitation. If the ILEC feels an inspection is necessary at the site where services are to be performed to identify any general and local conditions that affect the cost of contract performance, notify the Contract Specialist/ Contracting Officer by 21 JUL 2015. If a site visit is requested and will be conducted, the ILEC will be notified by amendment to the solicitation. Information provided at the site visit shall not alter the terms and conditions of the solicitation and specifications. v. Submit offer as follows: DOCUMENT CONTENTS FILE FORMAT Volume One Pricing and Contracting PDF or .doc and .xls 2. Specific Instructions for Volume One: i. Volume One (Do not exceed ten (10) pages). A. Contracting Information. (1) Provide the ILEC’s name, address, cage code, data universal numbering system (DUNS) number, and tax identification number as registered in the System for Award Management (SAM). (2) Include signature of individual authorized to make an offer; print individual’s name, title, e-mail address and phone number. (3) Organizational Representatives. Provide a listing, in hierarchal succession of the ILEC’s points of contact delegated specifically for this requirement. Listing shall include names and titles, phone numbers, fax numbers and email addresses for each representative. List shall reflect both contracting and technical representatives for help desk issues and troubleshooting. (4) Evidence of Certification. Documentation must be submitted indicating the ILEC is certified by the affiliated state’s Public Utilities Commission (PUC) to provide services for this requirement (SPCOA – Service Provider Certificate of Operating Authority, or COA – Certificate of Operating Authority). (5) If the remittance address is different from the mailing address, include all applicable remittance addresses. (6) Written acknowledgement of all applicable solicitation amendments. B. Pricing Information. (1) Submit completed copy of the Government-provided Schedule B containing the ILEC’s proposed amounts. Enter pricing only on the Government Schedule B. The ILEC shall not alter the Schedule B in any way with the exception of entering pricing. If the Schedule B is found to be altered in any way other than entering pricing, the action will be considered an unacceptable offer and may result in the offer being considered non responsive. Schedule B unit prices shall be limited to two decimal places. In addition, to identify a CLIN/SLIN (Contract Line Item/Sub Line Item) as Not Separately Priced, enter "NSP" in the unit price and/or to identify a CLIN/SLIN as No Charge, enter "NC" in the unit price. Include all applicable discounts in your pricing. Provide copies of applicable tariffs or contract pricing to support all proposed amounts on the Schedule B. (2) The US Air Force is a Federal Government entity, and as such, is exempt from certain taxes. Therefore, the ILEC/Awardee may not propose for any taxes from which the Federal Government is exempt. In reference to CLIN 0004 – “Taxes, Fees and Surcharges” (TFS), the ILEC must submit the supporting state statutes, local ordinances, regulations, FCC rulings and rates, or other documentation justifying all applicable and allowable TFS. Enter only the amount that is documented as applicable and allowable. Inclusion of any amount that is not documented may render the proposal non-responsive. Provide a separate delineation or breakdown of all applicable TFS. (3) Provide a statement specifying that “all pricing in the proposal is Firm-Fixed, with the exception of TFS”. (c) Period of Acceptance of Offers. The ILEC agrees to hold the prices in its offer firm for 120 days from the date specified for receipt of offers. (e) Multiple offers. If more than one solution to the services is available, the ILEC may submit multiple offers for consideration, subject to same page limitations. Multiple offers may not be considered if they alter the Government’s requirement. Should the ILEC claim exceptions to any requirement in the solicitation, these exceptions shall be listed and rationale provided. Failure to include exceptions will be deemed as acceptance of all terms and conditions of the solicitation and resulting contract. (h) Multiple awards. This award shall be made on an all or none basis. (End of Addendum to Provision 52.212-1) (x) Complete all representations and certifications electronically at the following website: https://sam.gov/ . If not completed on-line, the ILEC must include a completed copy of the provisions at FAR 52.212-3, which can be obtained at http://farsite.hill.af.mil , FAR Part 52 or online at https://sam.gov/ . In addition, complete the following Addendum I to 52.212-3: 52.212-3 Addendum, Certification to Accept the Government Purchase Card (GPC). If the Government’s intent for payment is via the GPC IAW clauses 52.232-36 and 52.212-4, Addendum, paragraph (i) (3), the ILEC must certify that it: ( ) (i) will accept the GPC for payments under this contract. ( ) (ii) will not accept the GPC for payments under this contract. Additional provision which may not be online at SAM: 252.209-7993 Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law—Fiscal Year 2014 Appropriations (DEVIATION 2014-O0009) Feb 2014 (a) In accordance with sections 8113 and 8114 of the Department of Defense Appropriations Act, 2014, and sections 414 and 415 of the Military Construction and Veterans Affairs and Relating Agencies Appropriations Act, 2014 (Pub. L. 113-76, Divisions C and J), none of the funds made available by those divisions (including Military Construction Funds) may be used to enter into a contract with any corporation that— (1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless the agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government; or (2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless the agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government. (b) The Offeror represents that— (1) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, (2) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months. (End of Provision) (xi) Clause 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition to include the following addendum: 52.212-4 Addendum: (i)(3) “ Payment ” is tailored as follows: IAW FAR Clause 52.232-36(f), Contractor shall submit invoices for certification to the address identified in G-2 of this CSA. After certification, the office identified in G-2 shall provide the Contractor with GPC information for billing. Payment will be made to the Contractor through a charge to the GPC, at the time and for the amount due in accordance with the certified invoice. (u) “ Reporting of Funds ” is added as follows: This contractual vehicle is used to authorize local communications services and does not obligate funds. The funded amount(s) indicate the yearly authorization totals for reporting purposes only. (v) Tariff Information. (1) The Contractor shall provide to the Contracting Officer— (i) Upon request, a copy of the Contractor's current existing tariffs (including changes); (ii) Before filing any application to a Federal, State, or any other regulatory agency for new or changes to applicable rates, charges, services, or regulations relating to any CSA or any of the facilities or services to be furnished solely or primarily to the Government; and (iii) Upon request, a copy of all information, material, and data developed or prepared in support of or in connection with an application under paragraph ii above. (2) The Contractor shall notify the Contracting Officer of any application that anyone other than the Contractor files with a governmental regulatory body, which affects or will affect the rate or conditions of services under this contract. These requirements also apply to applications pending on the effective date of this contract. (3) Public Utilities Commission (PUC) Authorization. The ILEC shall be local exchange carriers certificated (Service Provider Certificate of Operating Authority (SPCOA), or Certificate of Operating Authority (COA) with the state PUC where services are being provided. This contract shall at all times be subject to such changes by the PUC of the state having jurisdiction over the particular site as said Commission may, from time to time, direct in the exercise of its jurisdiction. (4) Rates, Charges, and Services. (i) The Contractor shall furnish the services and facilities under this contract in accordance with— (A) All applicable tariffs, rules, regulations, or requirements; (1) Lawfully established by a governmental regulatory body; and (2) Applicable to service and facilities furnished or offered by the Contractor to the general public or the Contractor's subscribers; (B) A firm-fixed-price contract provides for a price that is not subject to any adjustment on the basis of the contractor’s cost experience including tariff changes with the exception of TFS. If the prices differ from established tariff prices, it is the responsibility of the contractor to either file a special tariff for the contract with the relevant Governmental authorities or make other arrangements to comply with the governmental requirements. The Air Force will not be liable for price increases for failure to follow these requirements. If, during the term of the contract, the TFS change, the contractor must submit supporting state statutes, local ordinances, regulations, Federal Communications Commission (FCC) ruling and rates, etc., for Government verification. A modification will then be issued based upon the newly documented annual TFS. (ii) The Government shall not prepay for services. (iii) Recurring charges for services and facilities shall, in each case, start with the satisfactory beginning of service or provision of facilities or equipment and are payable monthly in arrears. (iv) Subject to the Cancellation or Termination of Orders clause 252.239-7007, of this contract, the Government may stop the use of any service or facilities furnished under this contract at any time. The Government shall pay the contractor all charges for services and facilities adjusted to the effective date of discontinuance. (v) Expediting charges are costs necessary to get services earlier than normal. Examples are overtime pay or special shipment. When authorized, expediting charges shall be the additional costs incurred by the Contractor and the subcontractor. The Government shall pay expediting charges only when— (A) They are provided for in the tariff established by a governmental regulatory body; or (B) They are authorized in a communication service authorization or other contractual document. (vi) When services normally provided are technically unacceptable and the development, fabrication, or manufacture of special equipment is required, the Government may— (A) Provide the equipment; or (B) Direct the Contractor to acquire the equipment or facilities. If the Contractor acquires the equipment or facilities, the acquisition shall be competitive, if practicable. (vii) If at any time the Government defers or changes its orders for any of the services but does not cancel or terminate them, the amount paid or payable to the Contractor for the services deferred or modified shall be equitably adjusted at the time of deferral or change. The Government and the Contractor shall equitably adjust the rates by mutual agreement. Failure to agree on any adjustment shall be a dispute concerning a question of fact within the meaning of the Disputes clause of this contract. (w) “ Continuity of Services and Option to Extend Telecommunication Services ” is added as follows: (1) Services provided by this Communications Service Authorization (CSA) are new and are not currently being provided . (2) For all services required on this contract, the contractor shall continue to provide services until a release date is established by the government as a result of competition (cutover complete) or termination (including termination for cause or government convenience). (3) The Government may require continued performance of any services within the limits and at the rates specified in the contract until cutover is complete. These rates will remain firm fixed price during this process. This provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise this provision by unilateral modification to the contract before 10 days of expiration. (4) The Contractor recognizes that the services under this contract are vital to the Government and must be continued without interruption and that, before contract expiration, a successor, either the Government or another Contractor, may continue them. The Contractor agrees to – (i) Provide transitioning of services during cutover period without termination liability charges; (ii) Exercise its best efforts and cooperation to effect an orderly and efficient transition to a successor; and (iii) Notify the Government of any services not cutover after contract expiration. (x) “ Work Orders ” is added as follows: Requirements for service provided hereunder will be forwarded to the Contractor through issuance of a local order (DD Form 1367 or a similar form). A local order will also be issued for termination or changes to services. Services provided without a local order are not contractually covered. Services may be ordered only as shown on the CSA Schedule B. Orders must be signed by the Communications Systems Officer or designee. (End of Addendum to Clause 52.212-4) (xii) Clause 52.212-5 (DEV) Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items, applies to this acquisition. In addition, the following additional FAR/DFARS/AFFARS clauses, either by reference or full text, apply (clauses may be obtained via the internet at http://farsite.hill.af.mil ). 52.222-3 Convict Labor Jun 2003 52.222-21 Prohibition of Segregated Facilities Feb 1999 52.222-26 Equal Opportunity Mar 2007 52.222-36 Affirmative Action for Workers with Disabilities Oct 2010 52.222-50 Combating Trafficking in Persons Feb 2009 52.223-18 Contractor Policy to Ban Text Messaging While Driving Aug 2011 52.232-18 Availability of Funds Apr 1984 52.232-36 Payment by Third Party Jul 2013 52.232-39 Unenforceability of Unauthorized Obligations Jun 2013 52.232-40 Providing Accelerated Payments to Small Business Subcontractors Dec 2013 52.233-3 Protest After Award Aug 1996 52.233-4 Applicable Law for Breach of Contract Claim Oct 2004 252.203-7000 Requirements Relating to Compensation of Former DoD Officials Sep 2011 252.203-7002 Requirement to Inform Employees of Whistleblower Rights Sep 2013 252.204-7012 Safeguarding of Unclassified Controlled Technical Information Nov 2013 252.239-7002 Access Dec 1991 252.239-7004 Orders for Facilities and Services Nov 2005 252.239-7007 Cancellation or Termination of Orders Nov 2005 252.239-7008 Reuse Arrangements Dec 1991 252.239-7017 Notice of Supply Chain Risk Nov 2013 252.239-7018 Supply Chain Risk Nov 2013 5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS) Nov 2012 52.252-1, Solicitation Provisions Incorporated by Reference, Feb 1998. For purposes of this provision, the fill-in is completed as follows: http://farsite.hill.af.mil 52.252-2, Clauses Incorporated by Reference, Feb 1998. For purposes of this clause, the fill-in is completed as follows: http://farsite.hill.af.mil AFFARS 5352.201-9101, Ombudsman (Nov 2012): For purposes of this clause, the fill-ins are completed as follows: (c) If resolution cannot be made by the contracting officer, concerned parties may contact the MAJCOM ombudsmen: AFSPC/A7K, 150 Vandenberg Street, Peterson AFB CO 80914, (P) 719-554-5250, (Fax) 719-554-5299. 5352.242-9000, Contractor Access to Air Force Installations (Nov 212). For purposes of this clause, the fill-in is completed as follows: (b) When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and comply with any installation requirements to obtain a vehicle pass. (xiii) Place of Performance: 217 Dell Range BLVD, Wyoming ANG, WY Postal Code: 82009 Country: USA (xiv) Name and telephone number of individual to contact for information regarding this solicitation: Name: William Crowder Telephone:405.734.9229