Combined Synopsis/Solicitation Solicitation Number: FA461319Q1045 Purchase Description: Level 7 Parkas and Trousers and GEN III Fleece Jackets This is a Combined Synopsis/Solicitation Notice for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation/notice; responses/quotes are being requested, further written solicitation will not be issued. This solicitation will be posted to the Federal Business Opportunities (FBO) web-site as a Small Business Set-Aside. The 90th Contracting Squadron is issuing this combined synopsis/solicitation, FA461319Q1045, as a Request for Quote using FAR Part 12, Acquisition of Commercial Item, & FAR Part 13, Simplified Acquisition Procedures. The North American Industrial Classification System (NAICS) code for this procurement is 315220, with a small business standard of 750 employees. The Government intends to award a Firm Fixed-Price Commercial Award. The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2019-05 effective 13-Aug-19, Defense Federal Acquisition Regulation Supplement DPN 20190820 effective 20-Aug-19 and Air Force Federal Acquisition Regulation Supplement AFAC 2018-0525 effective 25-May-18. DESCRIPTION OF ITEMS/SERVICES: All CLIN's F.O.B. Destination. CLIN 0001: Extreme Cold Weather Level 7 Parkas - Color: TAN499/Coyote Brown (Authorized for use with OCPs) SUBCLIN 0001AA: Size: Small Long Quantity: 45 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ SUBCLIN 0001AB: Size: Medium Long Quantity: 50 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ SUBCLIN 0001AC: Size: Extra-Small Short Quantity: 40 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ SUBCLIN 0001AD: Size: Extra-Small Regular Quantity: 40 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ SUBCLIN 0001AE: Size: Small Regular Quantity: 60 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ SUBCLIN 0001AF: Size: Medium Regular Quantity: 60 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ SUBCLIN 0001AG: Size: Small Short Quantity: 55 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ SUBCLIN 0001AH: Size: Medium Short Quantity: 50 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ CLIN 0002: Extreme Cold Weather Level 7 Trousers - Color: TAN499/Coyote Brown (Authorized for use with OCPs) SUBCLIN 0002AA: Size: Small Regular Quantity: 60 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ SUBCLIN 0002AB: Size: Medium Regular Quantity: 60 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price): $_______________ SUBCLIN 0002AC: Size: Medium Short Quantity: 40 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ CLIN 0003: GEN III Fleece Jackets - Color: TAN 499/Coyote Brown SUBCLIN 0003AA: Size: Medium Short Quantity: 20 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ DELIVERY DATE(S): 60 Days ADC PLACE OF DELIVERY: F. E. Warren AFB, WY Responses/quotes MUST be received no later than Wednesday, September 11, 2019; 1300 hours (Mountain Time). Forward responses by e-mail to
[email protected]. Offerors must ensure that their company is registered with System for Award Management (SAM) prior to award. For information refer to: https://www.sam.gov/portal/public/SAM/ APPLICABLE FAR CLAUSES: 52.212-1 Instructions to Offerors-Commercial Items. (OCT 2018) Level 7 Jacket that is designed to provide warmth in extreme cold weather conditions. Maintains warmth in both wet and dry conditions. Oversized attached hood that fits over helmets and allows for complete peripheral vision when worn. Large interior mesh pockets, exterior hand pockets, draw cord hem and elastic wrist closures. Full clause is in attachment. 52.212-2 -- Evaluation -- Commercial Items. As prescribed in 12.301(c), the Contracting Officer may insert a provision substantially as follows: Evaluation -- Commercial Items (Oct 2014) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: • Vendor must provide one photo for each type of level 7 parka, level 7 trouser and GEN III Fleece Jacket that quote is being provided. Contractor shall include product description for each items outlining material and other key salient characteristics. • Award will be made to the lowest price technically acceptable meeting the specific requirements. 252.232-7006 Wide Area WorkFlow Payment Instructions. (DEC 2018) As prescribed in 232.7004(b), use the following clause: WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018) (a) Definitions. As used in this clause- Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization. Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF). Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system. Payment request and receiving report are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. (b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. (c) WAWF access. To access WAWF, the Contractor shall- (1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and (2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site. (d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the Web Based Training link on the WAWF home page at https://wawf.eb.mil/ (e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol. (f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order: (1) Document type. The Contractor shall submit payment requests using the following document type(s): (i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher. (ii) For fixed price line items (A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer. Invoice and Receiving Report (Combo) (B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer. N/A (iii) For customary progress payments based on costs incurred, submit a progress payment request. (iv) For performance based payments, submit a performance based payment request. (v) For commercial item financing, submit a commercial item financing request. (2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract. (f) [Note: The Contractor may use a WAWF combo document type to create some combinations of invoice and receiving report in one step.] (3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system. Routing Data Table* | Field Name in WAWF || Data to be entered in WAWF | | Pay Official DoDAAC || F87700 | | Issue By DoDAAC || FA4613 | | Admin DoDAAC || FA4613 | | Inspect By DoDAAC || F1Y6AA | | Ship To Code || F1Y6AA | | Ship From Code || N/A | | Mark For Code || N/A | | Service Approver (DoDAAC) || F1Y6AA | | Service Acceptor (DoDAAC) || F1Y6AA | | Accept at Other DoDAAC || N/A | | LPO DoDAAC || N/A | | DCAA Auditor DoDAAC || N/A | | Other DoDAAC(s) || N/A | (4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable. (5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F. (g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activitys WAWF point of contact. www.aptac-us.org (2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed. (End of clause) Attachment 1 CLAUSES For FA461319Q1045