Microfilm Scanners and Maintenance of Purchased Scanners

Amendment 01 to Solicitation Number: KOACL17RV112 ( Microfilm Scanners and Maintenance of Purchased Scanners ). This amendment is issued to answer questions asked and to revise the Description of Need (DON) to allow AUR (Advanced Unit Replacement) maintenance (1) The current existing equipment being used by DFAS is CANNON 300MS microfilm scanners. (2) DFAS is open to any type of microfilm scanner that is WIN10 compatible and can perform the functions of our current scanners. (3) The type of microforms that DFAS intends to use with the microfilm scanner are both Negative and Positive Images of Silver or Diazo 16mm/35mm Film, Aperture Cards, and Microfiche Cards (4) DFAS LAN connected PC/laptop will be provided for use with the microfilm scanner. (5) The Description of Need (DON) is revised to allow AUR (Advanced Unit Replacement) maintenance and is attached below: Description of Need (DON) Microfilm Scanners and Maintenance of Purchased Scanners For Defense Finance and Accounting Service (DFAS) Cleveland 1.0 INTRODUCTION: The purpose of this requirement is to provide the Defense Finance and Accounting Service, Cleveland (DFAS-CL) with (7) Microfilm Scanners and maintenance of purchased scanners. Service specified herein is to be performed on-site at DFAS CL . 2.0 SERVICE SCHEDULE: The vendor will deliver (7) Microfilm Scanners to DFAS-CL: Three to Retired and Annuitant Pay; Two to CivPay and Two to MilPay. See maintenance information below. 3.0 SCOPE OF WORK : The vendor is to provide seven (7) Microfilm Scanners to DFAS-CL with installation and training to end users. The vendor will provide on-site maintenance service on all equipment for base year and 3 option years. Service shall include telephone assistance, parts and on-site labor. 4.0 GENERAL REQUIREMENTS : The vendor is to provide (7) Microfilm Scanner units which will include the salient characteristics below: Features and Specifications Microfilm Scanner Specifications: Type: Desktop Digital Microfilm Reader/Scanner Film Formats: Universal with Interchangeable Carriers Film Types: Both Negative and Positive Images of Silver or Diazo 16mm/35mm Film, Aperture Cards, and Microfiche Cards Image Scanning Resolution: Up to 600 dpi Scan Modes: Black and White Scan Sizes (U.S.): 8-1/2" x 11", 11" x 14" Scan Speed: 5.5 Seconds, 8-1/2" x 11" Image Rotation/Focusing/Zooming: Manual Controls Exposure Control: Automatic or Manual Print Border and Standard Features: Border Removal, Trimming, Centering, Full Framing, Automatic Page Size Detection, Deskew Standard Interface: USB Image Polarity Detection: Automatic/Manual Operating System: Must be Windows OS 10 compatible Scan capability: Scan to e-mail, USB3/ USB2 flash drives, hard drive, or CD File Output: PDF single and multi-page, Bitmap, JPEG or TIFF Microfilm Scanner Maintenance Service Specifications: •· AUR (Advanced Unit Replacement) maintenance •· Initial response time will be same day •· Telephone and Online Technical Assistance: In the event of hardware failure, technical assistance will be available via telephone or online with a technical expert. •· Preventative Maintenance/Cleaning Events: There will be (2) cleaning events per option year. •· All Preventative Maintenance must be performed onsite at DFAS-Cleveland, 1240 E. Ninth St., Cleveland, OH 44199 5.0 TRANSPORATION OF MATERIAL: The vendor is responsible for delivery of (7) Microfilm Scanners. Thirty day delivery of equipment after award. 6.0 SECURITY REQUIREMENTS: In accordance with Security and Privacy Act Requirements, all work performed relative to the tasking identified in the SOW are unclassified or carry a Privacy Act Classification. System security will be in accordance with DoD Directive 8500.1, Security Requirements of AIS. 7.0 PERIOD OF PERFORMANCE: The proposed contract is for delivery of equipment 30 days after receipt of award. Maintenance begins after delivery of the scanners and is for a base year and three (3) option years. 8.0 GOVERNMENT POINT OF CONTACT (GPOC): The GPOC will act as the on-site technical point of the contract for the Government. They will initiate repair and replacement request and monitor performance of goods. The GPOC's authority is limited to technical issues and he/she is not authorized to make contractual decisions. The authority to resolve monetary issues and contractual interpretation is the responsibility of the Contracting Officer Representative (COR). The GPOC is listed below: Lisa M.S. Green Defense Finance and Accounting Service (DFAS) DFAS-Cleveland/JBD Site Support Operations Facilities, Logistics, and Administrative Division 1240 E. 9 th Street Cleveland, OH 44199 Telephone Number: (216) 204-7128 Email Address: [email protected] The Technical POC is listed below: Mr. Edward Snyder Defense Finance and Accounting Service (DFAS) DFAS-Cleveland Retired and Annuitant Pay 1240 E. 9 th Street Cleveland, OH 44199 Telephone Number: (216) 204-2242 Email Address: [email protected] Ship to: Defense Finance and Accounting Service AJC Federal Building (DODAAC: HQ0103) 1240 E. 9 th St. Cleveland, OH 44199 9.0 INVOICES: Payment will be made in accordance with the Prompt Payment Act. Invoices will include contract number, invoice number, and date. Invoices will be submitted to the COR/GPOC (Acceptor) as a 2-in-1 or Combo invoice via the internet using the Government provided Wide Area Work Flow (WAWF) Receiving/Acceptance System at https://wawf.eb.mil . (Reference clause 252.232.7003). When the 2-in-1 or Combo invoice is received by the COR/GPOC via WAWF, the COR/GPOC will review the document and if it is correct, accept it electronically and forward it for payment. Web Base Training is available at www.wawftraining.com and for more information go to www.dod.mil/dfas and click the e-commerce link. All other questions regarding training and gaining access to the WAWF should be discussed with the Contracting Officer. Issuing Activity is: DFAS - Columbus Contract Services Directorate Bldg. 21, Room 2B218 3990 East Broad Street Columbus, OH 43213-1152