The Bureau of Indian Affairs (BIA) is soliciting offers to procure milk and dairy products for BIE Ojo Encino Day School, Cuba, NM. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation No A15PS01091 herein cited is issued as a Request for Quotes (RFQ) and will be procured under FAR Part 12, Acquisition of Commercial Items. Solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-72. The NAICS Code: 311511, size standard is 500. Due to the urgency of the required services the solicitation times have been shortened. Scope of Work: Contractor shall provide services consisting of delivery, labor, equipment, materials, supervision, and incidentals necessary to deliver Dairy Products weekly from July 1, 2015 to June 30, 2016, orders will be placed by authorized Government personnel only and in accordance with FAR 52.232-18 Availability of Funds (April 1984) The delivery truck refrigeration temperature must be between 35 and 40 degrees, to maintain the maximum life of dairy products. All dairy products shall be fresh at the time of delivery and will be inspected and accepted by Government staff any damaged products will be noted and recorded. Damaged items will be replaced at no additional cost to the Government. Deliveries will be requested weekly by authorized personnel only. Invoices shall be submitted weekly via the Invoice Processing Platform (IPP). Economic Price Adjustment - Standard Supplies: The Contractor shall promptly notify the Contracting Officer of the amount and effective date of each decrease or increase of items listed on the line items below. The aggregate of the decrease or increase of each line item in this contract in accordance with FAR 52.216-2 shall not exceed 10 percent of the original contract unit price. All interested parties shall provide an all-inclusive cost proposal for this requirement; to include but not limited to applicable taxes and FOB shipping costs. BIE Pueblo Pintado School, Cuba, NM 87013 1. ½ Pint Skim 50/case x 800 cases = $________ 2. ½ Pint 1% Low Fat Milk 50/case x 1000 cases = $________ 3. ½ Pint Skim Chocolate Milk 50/case x 600 cases = $________ 4. 3 oz cups Ice Cream 480 cases = $________ 5. All freight and delivery charges $______ 6. Navajo Nation Tax @ 5% $________ 7. Grand Total: $_________________ CONTRACT CLAUSES: The following clauses apply to this acquisition: FAR 52.212-01, - Instructions to Offerors Commercial Items; FAR 52-212-04, - Contract Term and Conditions Commercial Items; FAR 52.212-05, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items. In paragraph (b) of FAR 52.212-5 (b), The Contractor shall comply with the following FAR clauses that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of Law or Executive order applicable to acquisitions of commercial items; FAR 52.216-02, Economic Price Adjustment-Standard Supplies; FAR 52.232-01, Payment; FAR 52.232-33, Payment by Electronic Funds Transfer; FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while driving (Aug 2001); 52.223-01, Buy American Act-Supplies (June 2003)(41 USC. 10a-10d); FAR 52.232-18, Availability of Funds (April 1984). FAR 52.232-33, - Performance Based Payments; 52.232-40, - Providing Accelerated Payments to Small Business Subcontractors. DOI Acquisition Regulation (DIAR) 1452.226-70, Indian Preference; DIAR 1452.226-71, Indian Preference Program; Electronic Invoicing and Payment Requirements- Invoice Processing Platform (IPP) (April 2013) Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP). "Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp .gov. Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice; - A copy of the contractor¿s invoice shall be included with the IPP invoice. If no invoice is attached, the Invoice will be rejected. The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) prior to the contract award date, but no more than}- 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos .frb.org or phone (866) 973-3131. If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation. (End of Local Clause) Award will be made at a fair and reasonable price to the lowest responsive offeror whose quote is conforming to the requirements herein and is determined to be the most advantageous to the Government. Provide DUNS# and Tax ID # with a signed and dated copy of the quote, along with a completed copy of FAR Clause 52.212¿3, Offeror Representations and Certifications-Commercial Items. Quotes are due at the Bureau of Indian Affairs, Navajo Regional Office, Division of Acquisition, Attention: Cedric A. Wood, P.O. Box 1060, Gallup, New Mexico 87301 by local time on August 6, 2015, at 12:00 pm (Mountain Time). Quotes submitted by facsimile and emails will be accepted. Any further questions regarding this announcement may be directed to Cedric A. Wood, Contract Specialist, at (505) 863-8266, by fax at (505) 863-8382. Email:
[email protected]. All contractors submitting quotes must be registered in the SAMwww.sam.gov in order to receive contracts and purchase orders from the Federal Government pursuant to FAR Clause 52.204-7. To register or learn more about the SAM, go to: http://www.sam.gov. The Federal Acquisition Regulation clauses and provisions are available on the internet at: http://www.acqusition.gov or may be requested from the Contracting Officer.