The Bureau of Indian Affairs (BIA) is soliciting offers to procure Dairy Products for BIE, Mariano Community School, Crownpoint, New Mexico. This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. Solicitation No. A16PS00978 herein cited will be procured under FAR Part 12, Acquisition of Commercial Items. Solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-88. This solicitation is unrestricted Full and Open Competition. The response date is short due to urgent requirement. The products are needed by beginning of school in August 2016. DESCRIPTION: The contractor shall provide services consisting of furnishing all labor, materials, equipment, supervision, transportation and incidentals necessary to deliver Dairy Products weekly from August 1, 2016 through June 30, 2017 to BIE, Mariano Lake C/S, Navajo Route 49, Crownpoint, New Mexico. Orders will be made by authorized Government personnel only. SPECIAL REQUIREMENT - CONTRACTORS REFRIGERATION DELIVERY TRUCK TEMPERATURE SHALL BE BETWEEN 35 DEGREE TO 40 DEGREES TO OBTAIN THE MAXIMUM LIFE OF THE DAIRY PRODUCTS. THE PRODUCTS DELIVERED SHALL BE FRESH AT THE TIME OF DELIVERY AND SHALL BE INSPECTED AND ACCEPTED BY THE GOVERNMENT STAFF AND NOTATION OF ANY DAMAGED ITEMS. CONTRACTOR SHALL REPLACE ALL DAMAGED ITEMS AT NO ADDITIONAL COST TO THE GOVERNMENT. DELIVERIES SHALL BE MADE UPON REQUESTED WEEKLY BY THE AUTHORIZED INDIVIDUALS, AND INVOICED WEEKLY. A. Dairy Products Quotation: All interested parties shall provide all-inclusive quotation for this requirement; to include but not limited to applicable taxes and FOB shipping costs. 1. 1% white milk, ½ pints, 960 cases X $_____ X _____ Case= $____________ 2. Fat free chocolate milk ½ pints 110 cases X $___ X ______ case = $___________ 3. Lactose Milk, ½ pints, 12 cases X $______________ X _______ case = $________________ TOTAL: _______________ B. Additive Items: Additive items will be included in the purchase order by modification on an as needed basis. The quantities may increase or decrease monthly based on the number of students enrolled. 1. 1% white milk, ½ pints, 1 case $____________ 2. Fat free chocolate milk ½ pints 1 cases $___________ 3. Lactose Milk, ½ pints, 1 case $________________ Award will be made to the lowest priced offeror, who's quote conforming to the requirements herein, will be most advantageous to the Government, and is fair and reasonable. This requirement is a Fixed Price Contract. CONTRACT CLAUSES: The following FAR clauses apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Items; FAR 52.212-3, Offeror Representations and Certifications Commercial Items; FAR 52.212-4, Contract Terms and Conditions Commercial Items; and FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items. In paragraph (a) of FAR 52.212-5 the following applies: FAR 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553); FAR 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Pub. L.108-77, 108-78). In paragraph (b) of FAR 52.212-5(b), the Contractor shall comply with the following FAR clauses that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive order applicable to acquisitions of commercial items: FAR 52.225-1 Buy American Act-Supplies (May 2015) (41 U.S.C. 10a-10d); FAR 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (July 2013)(31 U.S.C. 3332); and FAR 52.232-36, Payment by Third Party (May 2014) (31 U.S.C. 3332); 52.222-3, Convict Labor (June 2003); 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Feb 2016); 52.222-21 Prohibition of Segregated Facilities (Apr 2015); 52.222-26, Equal Opportunity (Apr 2015); 52.229-3, Federal, State, and Local Taxes (Feb 2013). FAR and DIAR clauses are herein incorporated as follows: 52.216-2 Economic Price Adjustment-Standard Supplies; FAR 52.232-18, Availability of Funds (April 1984). The Federal Acquisition Regulations clauses and provisions are available on the website at http://www.arnet.gov/far or may be requested from the Contracting Officer. Department of the Interior Acquisition Regulation (DIAR) is available at www.doi.gov/pam/aindex.html. The following DIAR applies to this solicitation: (DIAR) 1452.226-70 Indian Preference, DIAPR 1452.226-71 Indian Preference Program, DIAR 1452.204-70 Release of Claims; 52.217-8. Electronic Invoicing and Payment Requirements Internet Payment Platform (IPP) Payment requests must be submitted electronically through the U. S. Department of the Treasury's Internet Payment Platform System (IPP). "Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov. Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice [CO to edit and include the documentation required under this contract]: None. The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email
[email protected] or phone (866) 973-3131. Contractor qualified to deliver these services are to submit a signed and dated quotation, DUNS NO: __________________, to Bureau of Indian Affairs, Navajo Regional Office, Branch of Acquisitions, Attention: Ella M. Dempsey, P. O. Box 1060, Gallup, New Mexico 87305. Offers submitted by facsimile and email will be accepted, the fax number is (505) 863-8382 and email is
[email protected]. Any further questions regarding this announcement may be directed to Ella M. Dempsey, Contracting Officer,
[email protected] All contractors submitting offers must be registered in the SAM Registration (SAM) to receive contracts and purchase orders from the Federal Government pursuant to FAR Clause 52.204-7. To register or learn more about the SAM, go to: http://www.sam.gov.