This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart , as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation # FA4625-17-Q-0085 is being issued as a Request for Quote (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-95, Defense Acquisition Circular 20161222 and Air Force Acquisition Circular 2017-0127. This procurement is a total small business set-aside. The applicable North American Industry Classification System (NAICS) Code is 811213. The Small Business Size Standard is $11M. Paper copies of the RFQ will not be made available. Quotes can be e-mailed to the following e-mail address:
[email protected] or by FAX to (660) 687-7083 to the attention of Mr. Gerardo Martinez. Emailed quotes using file compression, such as .zip, will not be accepted. NOTE: Quotes must be received by July 14, 2017 by 10:00 A.M. Central Time order to be considered for award; late quotes will not be considered for award. Prospective offerors must be registered in the System for Award Management (SAM) (www.sam.gov) in order to be eligible for award. All responsible sources may submit a quote which, if timely received, will be considered by this agency. Evaluation for this acquisition shall be best value based on lowest priced meeting the minimum needs identified in the salient characteristics. SALIENT CHARACTERISTICS -GPS Ruggedized 2.6 " passive antenna TNC female -GPS GLI-ECHO II, L1L2 Retransmission System Controller, Single Output -GPS Handheld device for testing data error codes -GPS Co-Pro/Surge Coax Protector Cable C400 1' TNC -male connectors -GPS Pro Kit /Lighting Protection -GPS Signal Controller Echo II -GPS Mounting hardware for roof antenna -Require training course for 4+ persons for GPS Device -1-year warranty, parts and labor. -Shipping to zip 65305 The following FAR Clauses and Provisions apply to this acquisition: In accordance with FAR 52.252-1 and FAR 52.252-2, the following solicitation clauses and provisions are incorporated by reference, available at www.farsite.hill.af.mil: 52.204-7, System for Award Management Registration 52.204-13, System for Award Management (SAM) Maintenance 52.204-19, Incorporation by Reference of Representations and Certifications 52.212-1, Instructions to Offerors - Commercial Items 52.212-4, Contract Terms and Conditions Commercial Items 52.217-5, Evaluation of Options 52.232-39, Unenforceability of Unauthorized Obligations 52.232-40, Accelerated Payments to Small Business Subcontractors 52.247-34, F.O.B. Destination 252.203-7000, Representation Relating to Compensation of Former DoD officials 252.203-7002, Requirements to Inform Employees of Whistleblower Rights 252.203-7005, Representation Relating to Compensation of Former DoD officials 252.204-7003, Control of Government Personnel Work Product 252.204-7004, Alternate A, System for Award Management 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support 252.223-7008, Prohibition of Hexavalent Chromium 252.225-7001, Buy American and Balance of Payments Program 252.243-7001, Pricing of Contract Modifications 252.244-7000, Subcontracts for Commercial Items 252.246-7003, Notification of Potential Safety Issues 252.246-7004, Safety of Facilities, Infrastructure, and Equipment for Military Operations In accordance FAR 52.252-1 and FAR 52.252-2, the following solicitation provisions and clauses are incorporated by Full Text, available at www.farsite.hill.af.mil: 52.207-4, Economic Purchase Quantity 52.212-2, Evaluation - Commercial Items 52.212-3, Offerors Representations and Certifications - Commercial Items, Alternate I 52.212-5, Contract terms and Conditions - Required to Implement Statutes or Executive Orders - Commercial Items 52.204-10, Reporting Executive Compensation and first-Tier Subcontract Awards; 52.209-6, Protecting the Governments Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment; 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations; 52.219-6, Notice of Total Small Business Set-Aside; 52.219-13, Notice of Set-Aside of Orders; 52.219-28, Post-Award Small Business Program Representation; 52.222-3, Convict Labor; 52.222-19, Child Labor-Cooperation with Authorities and Remedies; 52.222-21, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity; 52.222-36, Affirmative Action for Handicapped Workers; 52.222-41, Service Contract Labor Standards; 52.222-50, Combating Trafficking in Persons; 52.223-15, Energy Efficiency in Energy-Consuming Products; 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving; 52.225-13, Restrictions on Certain Foreign Purchases; 52.232-33, Payment by Electronic Funds Transfer - System for Award Management 52.217-8, Option to Extend Services 52.217-9, Option to Extend the Term of the Contract 52.225-18, Place of Manufacture 52.252-1, Solicitation Provisions Incorporated by Reference 52.252-2, Clauses Incorporated by Reference 252.204-7011, Alternative Line Item Structure 252.211-7003, Item Unique Identification & Evaluation 252.232-7003, Electronic Submission of Payment Requests 252.232-7006, Wide Area Workflow Instructions 252.232-7010, Levies on Contract Payments 5352.201-9101, Ombudsman Clause 5352.223-9001, Health and Safety on Government Installations 5352.242-9000, Contractor Access to Air Force Installations Wide Area Work Flow Invoicing Instructions will be incorporated in the contract document at the time of award. ADDENDA TO FAR PROVISION 52.212-1, INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS NOTE: All quotation preparation cost will be the sole responsibility of the offeror. The Government will not reimburse any firm for their quotation preparation cost. A. FAR 52.212-1(b)(8), is changed to read: (8) A completed copy of the representations and certifications at FAR 52.212-3 and DFARS 252.212-7000. B. FAR 52.212-1(b)(10), is changed to read: (10) Past performance information, to include references of recent similar contracts and/or subcontracts over the past three years from the date of the solicitation, consisting of at least three (3) contracts, for the same or similar service. Include contract numbers, points of contact with telephone numbers, and other relevant information for each reference provided. C. FAR 52.212-1(c), is changed to read: (c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers. D. To assure timely and equitable evaluation of quotations, offeror's must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications. Failure to meet a requirement may result in an offer being ineligible for award. The response shall consist of three (3) parts; Part I - Price Quotation, Part II - Technical, and Part III - Past Performance references. E. SPECIFIC INSTRUCTIONS: 1. PART I - PRICE QUOTATION: a. Complete Attachment #1, Schedule & Acknowledgement. An authorized company representative must sign the form and acknowledge any/all amendments to the solicitation. Pricing must be specified for each year of service. b. Complete the necessary fill-ins and certifications in provisions. The provisions FAR 52.212-3 shall may be returned along with the quotation, or identified in some manner if completed within firm's System for Award (SAM) record. c. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer's opinion, adequate price competition exists no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists; offerors may be required to submit information other than cost or pricing data to support a determination of price reasonableness. 2. PART II - TECHNICAL: The following information must be included with an Offeror's quotation: a. A short narrative (2 page maximum) how the firm will meet the requirements of Section 2 of the PWS, dated 18 May 2017. b. Personnel certifications, work authorization letters, and equipment listings meeting the requirements of Section 3 of the PWS, dated 18 May 2017. 3. PART II - PAST PERFORMANCE - Limited to no more than 1 page per contract listed. Only references for the same or similar type contract desired. a. Offeror's must submit references of recent similar contracts and/or subcontracts over the past three years from the date of the solicitation consisting of at least three (3) contracts, for the same or similar service. Include contract numbers, points of contact with telephone numbers, and other relevant information for each reference provided. (End of Addendum) (End of provision) 52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999) A. The Government will award a firm fixed price contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (1) PRICE (2) TECHNICAL (3) PAST PERFORMANCE *Past Performance information will be used to determine an Offeror's responsibility only. B. Options. The government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). In the event the Government extends services under the authority of FAR 52.217-8, "Option to Extend Services", unit pricing for the last option period exercised preceding the extension shall remain in effect. These prices are already determined to have been evaluated at time of contract award. Addendum to FAR 52.212-2: BASIS FOR CONTRACT AWARD: Award will be made to the lowest-priced responsible offer that meets minimum levels of acceptability of the PWS, per FAR 13.106(b)(1). A. Evaluation Process: 1. Initially, offers shall be ranked according to price, including option prices. 2. Next, all offers technical quotations will be evaluated on a pass/fail basis. 3. Lastly, past performance information will be reviewed to help determine an offeror's responsibility as described in FAR Part 9. B. Evaluation Criteria: 1. PRICE: For award purposes, the Government will evaluate the total prices in Attachment #1, Schedule & Acknowledgements for the Base and Option Periods of this solicitation. The total price for Attachment #1, Schedule & Acknowledgements is the sum of the extended unit prices for all items listed in the attachment. The total price of the Base or Option Period is the sum of the extended unit prices within the applicable period. The extended amounts for the base period, all option periods, and Attachment #1, Schedule & Acknowledgements, will be added together for a total contract price and will be used for the ranking of offeror's. Unit prices shall prevail in the event the extended price is calculated incorrectly. The Government may determine an offer unacceptable if the proposed prices are materially unbalanced, which is defined as significantly understated or overstated in relation to the actual cost of the item or when the price is determined not to be fair and reasonable. Proposed prices will become fixed prices on the contract. In the event the Government extends services under the authority of FAR 52.217-8, "Option to Extend Services", unit pricing for the last option period exercised preceding the extension shall remain in effect. These prices are already determined to have been evaluated at time of contract award. The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the Contracting Officer will review this determination and if, in the Contracting Officer's opinion, adequate price competition exists, no additional cost/price information will be requested. However, if at any time during this competition the Contracting Officer determines that adequate price competition no longer exists, offeror's may be required to submit information to the extent necessary for the Contracting Officer to determine the reasonableness of price. 2. TECHNICAL: The Government will evaluate all data provided by an Offeror in accordance with addendum to solicitation provision 52.212-1, Instructions to Offerors - Commercial Items. The following information must be included with an Offeror's quotation in order to be deemed responsive: a. A short narrative (2 page maximum) how the firm will meet the requirements of Section 2 of the PWS, dated 18 May 2017. The minimum level of acceptability will be met when the Offeror's plan represents a logical approach to fulfilling the requirements of the PWS. b. Personnel certifications, work authorization letters, and equipment listings meeting the requirements of Section 3 of the PWS, dated 18 May 2017. The minimum level of acceptability is met when personnel/technicians show certification to service GPS Source equipment, and the quotation includes an authorization letter from GPS Source to work on their equipment and a listing of any/all equipment to be utilized under this effort (owned or rented). 3. PAST PERFORMANCE: The Government will contact the references of the lowest-priced offer that has met all the minimum level of acceptability only. As stated previously, this information will aid the Contracting Officer in making an accurate responsibility determination. This determination will be made and finalized prior to any subsequent award. The Contracting Officer will provide offeror's with the opportunity to comment on negative past performance information on which they have not had a previous opportunity to comment. Offerors are cautioned to submit sufficient information and in the format specified in Addenda to 52.212-1. Offerors may be asked to clarify certain aspects of their quotation (for example, the relevance of past performance information) or respond to adverse past performance information to which the offeror has not previously had an opportunity to respond. Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system. Communication conducted to resolve minor or clerical errors will not constitute discussions and the contracting officer reserves the right to award a contract without the opportunity for quotation revision. The government intends to award a contract without discussions with respective offeror's. The government, however, reserves the right to conduct discussions if deemed in its best interest. (End of Addendum) (End of provision)