This is an ALL OR NONE Request for Quote (RFQ) for a Firm Fixed Price (FFP) contract type. Please furnish quotes to the following POC on or before the closing time listed in this RFQ. E-mail quotes are preferred and should be sent to
[email protected] listing the RFQ number. Point of Contact: Dan Ryan DFAS Contract Services Directorate 3990 E. Broad Street Bldg. 21, Room 2B218 Columbus, OH 43213-1152 Phone Number: 614-693-0144 Fax Number: 614-693-5674 Solicitation Number: EOVWD0RA006 / KDDVA0RV151 Solicitation Closing Date: All quotes must be received by 12:00 p.m. EST, Wednesday October 28, 2009 Questions: Please e-mail any questions concerning this solicitation to the POC listed above. Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This acquisition is in accordance with FAR Part 13. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The purpose of this is to provide the following: Convert 110 Existing ACL Authorized Group Licenses for ACL Audit Exchange; 65 Additional ACL Audit Exchange Server for use within Group; 1 Base Year; 2 Priced Option Years To be delivered to the following: (FOB Destination) DFAS Indianapolis Internal Review (Column 323J) 8899 East 56th Street Indianapolis, IN 46249 COR: Teresa Pender The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-30, effective 17 February, 2009. The Government intends to include the following FAR, DFARS, and DFAS Clauses and Provisions to include any addenda, either by reference or in full text in the resulting award and are not all inclusive: The FAR and DFARS clauses may be accessed in full text at http://farsite.hill.af.mil/ The offeror may contact the contract specialist for a copy of the DFAS and DAS clauses if required. FAR 52.212-1, Instruction to Offerors-Commercial (June 2008); FAR 52.212-2, Evaluation Commercial Items (June 1999); FAR 52.212-3, Offeror Representations and Certifications- (June 2008) NOTE: Offerors are to complete when returning their offer; FAR 52.212-4, Contract Terms and Conditions- Commercial Items (Feb 2007); FAR 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial items (Aug 2007); FAR 52.217-8 Option to Extend Services (Nov 1999); FAR 52.217-9 Option to Extend Terms of the Contract (Mar 2000); FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998); FAR 52.252-6 Authorized Deviations in Clauses (Apr 1984); DFARS 252.232-7003 Electronic Submission of Payment Requests (Mar 2007); DFARS 252.204-7003 Control of Government Personnel Work Product (APR 1992); DFARS 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acqusitiions of Commercial Items (SEP 2008); DFARS 252.232-7010, Levies on Contract Payments (Dec 2006); DFAS 252.223-9000 Environmentally Preferable products (Oct 2007); DFAS 252.232-9000 Wide Area Work Flow (WAWF) Instructions (Nov 2007). DAS 52.39-9000 Representation of Compliance with the Electronic and Information Technology Accessibility Standards (May 2003); DAS 52.39-9001 Accessibility of Electronic and Information Technology (May 2003); DFAS DCG 204.2 Replacement of Paper Document Distribution Electronic Document Access (EDA) As of February 1, 2007, the DFAS Contract Services Directorate (Issuing Office) will no longer make paper or email distribution of contract documents. All DFAS contracts and modifications are available on the Electronic Document (EDA) website (http://eda.ogden.disa.mil) the website provides access information as well as EDA Help Desk support. Offerors should include a copy of the provision at FAR 52.212-3 Offeror Representations and Certifications with offer. NAICS Code: 511210 Small Business Size Standard: $23 Million BASIS FOR AWARD: The basis for award selection is Lowest Price Technically Acceptable. The Government will award to the offeror whose proposal is determined to be technically acceptable at the lowest price, determined to be Fair and Reasonable. Award will be made to a single offeror. Rationale for Sole Source Determination: ACL software is designed to facilitate data analysis of large databases, a mission essential task throughout DFAS Internal Review. DFAS purchased the original software licenses in 2003 and 2007. This follow-on effort will allow DFAS to remain current with the most recent and robust version of the software and the highest level of technical support. The requirement includes an upgrade from desktop use with a one server functionality to AuditExchange capabilities where licensing is for everyone in the group with unlimited instances of ACL for use within the group, multiple repositories, and a suite of pre-built analytics. ACL Services Ltd. Is the sole provider for their software and its maintenance which includes technical support and software updates. Both are needed to maintain up-to-date capabilities as well as to get assistance from the vendor with the technical aspects and functionality. Period of Performance: Oct 29, 2009 to Oct 28, 2010 plus two priced one year Option Periods of Support Invoices: Shall be submitted via Wide Area Workflow (WAWF) to a WAWF acceptor that will be identified in the resulting contract.