Date: May 13, 2015 To: All Prospective Offerors From: U.S. Department of Commerce, Office of Acquisition Management, Acquisition Solutions Division Subject: Request for Quote (RFQ) # SA1301-15-RQ-0019 for Library Cataloging and Serials Services The U.S. Department of Commerce (DOC), Office of Acquisition Management, Commerce Acquisition Solutions Division is issuing this competitive RFQ to solicit quotes for Library Cataloging and Serials Services. The U.S. Department of Commerce (DOC) will conduct this acquisition using Part 12 and 13 under the Federal Acquisition Regulation. This requirement is a small business set-aside. Quotes are due no later than 3:00 P.M, June 2, 2015. Submissions shall be made via email, no more than 20 pages per submission, to Tonisha Tripp
[email protected], who can also be reached by phone on 202-482-2594. Failure to submit a response by the time and date established will result in the proposal not being considered. Contractors are requested to notify Ms. Tripp via the above email address of their intent to submit a proposal as soon as possible. Quote expiration date. Quotes in response to this Solicitation shall be valid for a period of 60 calendar days. NOTE: Due to email and server limitations, please limit each submission to no more than 20 pages. By submitting proposals, contractors agree to comply with all terms and conditions as set forth in this solicitation/request for quotation, including the Statement of Work (SOW). Quote Submission and Evaluation Criteria Proposals shall be comprised of TWO separate submissions; please limit to no more than 20 pages each. The first shall contain copies of the Pricing Quote and the second shall contain the Technical Non-Price Factor Quote. The following evaluation criteria will be used. The non-price (technical) factors are Factor 1- Technical Understanding and Approach, Factor 2-PersonnelProposed to Perform and Factor 3- Relevant Past Performance. The technical factors will be evaluated utilizing a descending order of importance wherein Technical Understanding and Approach and Relevant Past Performance are of equal relative importance. Technical Quote (Non-price factors) – Offerors shall submit the following technical (non-price) information. Factor 1 -- Technical Understanding and Approach An assessment will be made of the Offeror’s technical understanding and overall approach to this project as it relates to the Statement of Work (SOW) tasks. The Department of Commerce shall evaluate the Offeror’s: (1) understanding of the requirements; (2) ability to provide the required services; and (3) approach or methodology to perform the required services. Factor 2 -- Personnel Proposed to Perform The Department of Commerce shall evaluate the Offeror’s current personnel resources. Specifically, The Department of Commerce shall evaluate the experience of the personnel proposed for this effort. The Department of Commerce will consider the quality and depth of experience of the proposed personnel in working on projects of similar scope, size, dollar value, workload, duration, and complexity to this solicitation. In so evaluating experience, the Department of Commerce will consider the degree of comparability of past experience to the current project. Provide a resume for the proposed individual that includes the skill, and relevant requirements in Statement of Work Section 3. Factor 3-- Relevant Past Performance Past Performance - Past performance information will be evaluated to assess the demonstrated quality of performance on previous relevant contracts, to include the ability to control the quality and cost of work, timeliness of performance, and effectiveness at accomplishing the goals of previous contracts. Past performance information is to be provided via the attached questionnaire from the reference for most recent service; and/or similar work performed within the past (5) years. Scores shall be no less than 3 out of 5. The Government reserves the right to fully investigate all relevant past performance information. All of the past performance references shall reflect projects similar in size, scope and complexity to the work specified in this solicitation. The Offeror shall submit a maximum of three (3) projects/contracts performed within the past three (3) years for evaluation. Where teaming arrangements are proposed, an additional maximum of three (3) projects for the subcontractor or other partner shall be submitted. For each submitted project/contract, the Offeror shall include references with current points of contact (telephone number and email address). The Government reserves the right to obtain information for use in the evaluation of past performance from sources other than those identified by the Offeror to upgrade or downgrade the Past Performance rating. An evaluation of relevance will be done for no more than three projects submitted by the Offeror. The Offeror is therefore cautioned to submit only its three most relevant efforts. If the Offeror submits more than three projects for consideration, only first three as displayed within the quote from front to back will be considered. The Government will determine the relevance of a past performance project/contract by the size, scope and complexity in relation to the required services. Price Quote: Price Quote shall be submitted in a separate file from the information provided on the technical (non-price) information (Factors) described above. Using the Price Schedule provided within Section B of this RFQ, Offerors are required to submit firm fixed prices for each line item listed. To be considered for award, rates must be submitted for each and every line item listed on the pricing schedule. DOC will evaluate the price offered by extending the unit price by the estimated total units for each performance period (base and additional ordering periods, as appropriate). The total price for each period will be added to determine a total overall price. Prices will be examined to determine completeness and reasonableness to perform the requirements as established in the RFQ. Evaluation All evaluation factors other than cost or price, when combined, are more important than cost or price. Selection of the firm to perform this task order will be based on Commerce’s assessment of the best overall value to the Government. Questions Any questions regarding this requirement shall be submitted immediately via email but no later than May 20, 2015 to:
[email protected] . Any prospective Quoter may contact us while preparing a quote to obtain clarification of our specification or other information needed to prepare the Quote. We will provide pertinent information in that regard to Quoters, as appropriate.