General Information Document Type: Combined Synopsis/Solicitation Solicitation Number: BBG50-R-14-288 AM Posted Date: July 11, 2014 Original Response Date: July 23, 2014 Contracting Officer Address: Broadcasting Board of Governors (BBG) Attn: Diane Sturgis, Contracting Officer Room 4032A 330 C Street, S.W. Washington, DC 20237 THIS IS A COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a separate WRITTEN SOLICITATION WILL NOT BE ISSUED. The solicitation number BBG50-R-14-288 AM is issued as a request for proposal (RFP) for the acquisition of Broadcasting Services, in support of the Broadcasting Board of Governors 330 Independence Avenue, Washington, D.C., 20237. The period of performance shall consist of a Base period of twelve (12) months, with four, twelve (12) month option periods. SPECIFICATIONS/STATEMENT OF WORK: The Broadcasting Board of Governors (BBG), International Broadcasting Bureau (IBB), Office of Strategy and Development (OSD) in Prague, Czech Republic, is seeking an FM radio station that has the ability to reach mass audiences with FM coverage throughout the capital city of Belgrade and some outlying areas in Serbia. The Network shall broadcast Radio Free Europe/Radio Liberty (RFE/RL) South Slavic language programs daily at 0930-1000 "RFE/RL South Slavic Language Program", 1930-2000 "Regional Program" and 0000-0100 The "Midnight Program" local time, with the airing not varying more than two minutes from the time agreed upon. BBG is authorized to produce this program in any way it sees fit, so long as it does not violate the laws of Serbia. Network shall broadcast the program in its entirety, without alteration, abridgement or excerption. However, Network shall have the right to determine whether the program is in accordance with the laws of Serbia. Program shall be transmitted by BBG via satellite or Internet/FTP - with technical details of the transmission to the Network(s) and feed transmission times to be mutually agreed upon. Each party shall identify points of contact to discuss any alteration of the program's scheduled playback, or other technical or administrative details in advance. PAYMENT AND BILLING Payment from BBG shall be in arrears in United States Dollars (USD), net 30 days upon proper invoice. BROADCAST EFFECTIVE DATES Effective date for this procurement shall be August 1, 2014. Duration of this procurement shall be twelve (12) months ending July 31, 2015, with four (4), one year option year periods available to be exercised partially or in full. EVALUATION CRITERIA : The Offeror shall submit a proposal that delineates its technical ability and relevant expertise to perform the work described in the Statement of Work (SOW), including reaching audience throughout the city of Belgrade and outlying areas. High audience reach will receive favorable consideration. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will represent the Best Value to the Government . The following factors shall be used to evaluate offers: (i) Technical capability based on Reach, Ratings from a recognized commercial research firm at the offered time, and Experience - (ii) Price (for the base period and four, option year periods) (iii) Past Performance -the offeror's past performance in working with BBG's broadcasters and in contract compliance regarding pre-emptions shall be considered. Offers will not be accepted from agents; from principals only. Proposals that do not include pricing for the option period shall be deemed incomplete and will not be eligible for review. RELEVANT EXPERIENCE : The Offeror shall list its experience with supporting documentation. PAST PERFORMANCE : The offeror shall submit three (3) past performance examples of current or previous contracts within the past three (3) years immediately preceding the issuance of this solicitation to be considered recent. Past performance information must include name of agency serviced or being serviced, name, telephone number and email address of agency point of contact; contract number, value of contract, nature of work performed, and the period of performance. Offerors are advised that the Government may use past performance information obtained from centralized past performance databases and sources other than those identified by the offerors and the information obtained may be used for both the responsibility determination and the best value decision. The absence of past performance data will be rated neither favorably nor unfavorably. Contracts listed may include those entered into with Government agencies or the private sector. For contractors with no relevant corporate past performance, the Government may take into account information regarding the past performance of predecessor companies, key personnel with relevant past performance. Technical Qualifications and Past Performance, when combined, are approximately equal to price. BASIS FOR AWARD The procurement is being conducted under the authority of Federal Acquisition Regulation (FAR) part 12 Commerical Items. Best value is defined as the expected outcome of an acquisition that, in the Government's estimation, provides the greatest overall benefit in response to the requirement in accordance with FAR 2.101 The Government reserves the right to make a selection based upon the initial proposals submissions so the offeror should submit its best terms in the initial proposal. The Government also reserves the right to make multiple awards for this requirement. BASE PERIOD : Effective date for this procurement shall be August 1, 2014. Duration of this procurement shall be twelve (12) months, ending July 31, 2015 with four (4) additional, one year- periods. OPTION PERIOD(S) : Prior to the end of the Base Period, this agreement may be extended, confirmed in writing, for four (4) additional, one-year periods under the same terms and conditions as the Base Period. The total duration of the Agreement including extensions shall not exceed five (5) years or through July 31, 2019. Option Year 1: August 1, 2015 - July 31, 2016 Option Year 2: August 1, 2016 - July 31, 2017 Option Year 3: August 1, 2017 - July 31, 2018 Option Year 4: August 1, 2018 - July 31, 2019 BBG may extend the term of this Agreement by written notice to Broadcasting Entity within seven (7) calendar days of the Agreement's expiration; provided that BBG gives Broadcasting Entity a preliminary written notice of its intent to extend at least thirty (30) days before the Agreement expired. The preliminary notice does not commit the BBG to an extension. The Parties agree that BBG may partially exercise any option and may do so multiple times up to the point that the option has been fully exercised. Broadcasting Entity, however, will not be entitled to any compensation beyond the total amount of the option exercised. If BBG partially executes an option, Broadcasting Entity's sole obligation is to provide the ordered portion and BBG's sole obligation is pay for the ordered portion. If BBG partially executes an option, BBG's partial execution will not imply BBG will execute the remainder of the option. If BBG partially executes the option and does not execute the remainder of the option, BBG will have no further obligation under the contract to Broadcasting Entity, that is, BBG's entire obligation to Broadcasting Entity will be to pay for the ordered portion (and any previously ordered portions). The option year periods are subject to the availability of funds per FAR 52.232-19. 52.232-19 Availability of Funds for the Next Fiscal Year. As prescribed in 32.706-1(b), insert the following clause: AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984) Funds are not presently available for performance under this contract beyond July 31, 2015. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond July 31, 2015, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer. (End of clause) Offers are due no later than 4:00 p.m. EDT on Wednesday, July 23, 2014 via mail carriers of delivery to the address shown above or by e-mail to
[email protected]; and
[email protected]. NO FAX PROPOSALS WILL BE ACCEPTED. All offers must be signed. Offers shall include: Company Name; Company Address, Tax Payer ID Number, DUNS Number, a list of three references with telephone numbers among other requirements set forth in this document. All offerors shall provide proof of registration within the System for Award Management "SAM". Proposals that do not include pricing for the option period shall be deemed incomplete and will not be eligible for review. https://www.sam.gov/portal/public/SAM/ QUESTIONS: If the offeror is uncertain as to any requirements of the specification(s), such questions should be directed to the Contracting Officer. Questions should be submitted via email to
[email protected]. Questions must be received no later than 1:00 p.m. (EDT) on Wednesday, July 16, 2014. Questions which are not submitted in writing or are submitted after 1:00 p.m. (EDT) on Wednesday, July 16, 2014, will not be addressed. Responses to the questions submitted, if/as appropriate, will be responded to via an amendment to the solicitation only, which will be posted to FEDBIZOPPS. ADDITIONAL INFORMATION: TELEPHONE INQUIRES WILL NOT BE ACCEPTED. This acquisition is being solicited as Full and Open Competition. The associated NAICS code for this procurement is 515111/515120. The Government intends to award a Single Firm-Fixed Price contract but reserves the right to make multiple awards as a result of this solicitation. APPLICABILITY OF FAR PROVISIONS: