Title: UPS MAINTENANCE SERVICE Description(s): This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This is a Brand Name Procurement - see attached justification. a. Solicitation Number HQ051665820 is being issued as a Request for Quotation (RFQ) and incorporates the following with the word "quoter" substituted for "offeror". b. Provisions and clauses are those in effect through both Federal Acquisition Circular 2005-88, effective 16 May 2016 and DFARS Change Notice 20160510. c. This procurement is brand name; associated with NAICS Code 811219 with a size standard of 20.5 Million. This procurement is 100% set aside for Small Business. d. Description: THESE ITEMS ARE BRAND NAME; FILL IN ALL UNIT PRICES AND TOTALS BELOW. FOR CONSIDERATION ENSURE THAT THE FREIGHT COSTS ARE ABSORBED IN UNIT PRICE CLIN. USA PART NUMBER ELIGIBLE FOR USA MANUFACTURER WARRANTY. NO GRAY MARKET ITEMS AUTHORIZED USA DISTRIBUTOR ONLY. CLIN 0001: BASE YEAR 01 JUL 2016- 30 JUN 2017 CLIN 0001AA Title: A Powerware 9390 160/160kVA Preventive Maintenance Service Description: 60 KVA Model 9390-160 (SN: EX532CAA10) 24x7 Emergency Service Parts & Labor; 4 Hour Response; 2 Per Year (1 MAJOR & 1 MINOR) UPS Preventive Maintenance Inspections UNIT PRICE @ _____________ x 2 Inspection Visits = $__________________ CLIN 0001AB Title: A External Battery VRLA Preventive Maintenance Service Description: 4 Inspections/Visits Per Year (1 Major & 3 Minors) UNIT PRICE @ _____________ x 4 Inspection /Visits = $__________________ CLIN 0001AC Title: A Powerware 9390 160/160kVA Maintenance Service Description: 300KVA Model 9315-300 (SN: ET375ZXX08) 24x7 Emergency Service Parts & Labor; 4 Hour Response; 2 Per Year (1 MAJOR & 1 MINOR) UPS Preventive Maintenance Inspections UNIT PRICE @ _____________ x 2 Inspection Visits = $__________________ CLIN 0001AD Title: A External Battery VRLA Preventive Maintenance Service Description: 4 Inspections/Visits Per Year (1 Major & 3 Minors) UNIT PRICE @ _____________ x 4 Inspection /Visits = $__________________ CLIN 0001AE Title: A Powerware 9390 160/160kVA Maintenance Service Description: 300KVA Model 9315-300 (SN: ET381ZXX01) 24x7 Emergency Service Parts & Labor; 4 Hour Response; 2 Per Year (1 MAJOR & 1 MINOR) UPS Preventive Maintenance Inspections UNIT PRICE @ _____________ x 2 Inspection Visits = $__________________ CLIN 0001AF Title: A External Battery VRLA Preventive Maintenance Service Description: 4 Inspections/Visits Per Year (1 Major & 3 Minors) UNIT PRICE @ _____________ x 4 Inspection /Visits = $__________________ CLIN 1001: 1ST OPTION YEAR 01 JUL 2017- 30 JUN 2018 CLIN 1001AA Title: A Powerware 9390 160/160kVA Maintenance Service Description: 60 KVA Model 9390-160 (SN: EX532CAA10) 24x7 Emergency Service Parts & Labor; 4 Hour Response; 2 Per Year (1 MAJOR & 1 MINOR) UPS Preventive Maintenance Inspections UNIT PRICE @ _____________ x 2 Inspection Visits = $__________________ CLIN 1001AB Title: A External Battery VRLA Preventive Maintenance Service Description: 4 Inspections/Visits Per Year (1 Major & 3 Minors) UNIT PRICE @ _____________ x 4 Inspection /Visits = $__________________ CLIN 1001AC Title: A Powerware 9390 160/160kVA Maintenance Service Description: 300KVA Model 9315-300 (SN: ET375ZXX08) 24x7 Emergency Service Parts & Labor; 4 Hour Response; 2 Per Year (1 MAJOR & 1 MINOR) UPS Preventive Maintenance Inspections UNIT PRICE @ _____________ x 2 Inspection Visits = $__________________ CLIN 1001AD Title: A External Battery VRLA Preventive Maintenance Service Description: 4 Inspections/Visits Per Year (1 Major & 3 Minors) UNIT PRICE @ _____________ x 4 Inspection /Visits = $__________________ CLIN 1001AE Title: A Powerware 9390 160/160kVA Maintenance Service Description: 300KVA Model 9315-300 (SN: ET381ZXX01) 24x7 Emergency Service Parts & Labor; 4 Hour Response; 2 Per Year (1 MAJOR & 1 MINOR) UPS Preventive Maintenance Inspections UNIT PRICE @ _____________ x 2 Inspection Visits = $__________________ CLIN 1001AF Title: A External Battery VRLA Preventive Maintenance Service Description: 4 Inspections/Visits Per Year (1 Major & 3 Minors) UNIT PRICE @ _____________ x 4 Inspection /Visits = $__________________ CLIN 2001: 2ND OPTION YEAR 01 JUL 2018 - 30 JUN 2019 CLIN 2001AA Title: A Powerware 9390 160/160kVA Maintenance Service Description: 60 KVA Model 9390-160 (SN: EX532CAA10) 24x7 Emergency Service Parts & Labor; 4 Hour Response; 2 Per Year (1 MAJOR & 1 MINOR) UPS Preventive Maintenance Inspections UNIT PRICE @ _____________ x 2 Inspection Visits = $__________________ CLIN 2001AB Title: A External Battery VRLA Preventive Maintenance Service Description: 4 Inspections/Visits Per Year (1 Major & 3 Minors) UNIT PRICE @ _____________ x 4 Inspection /Visits = $__________________ CLIN 2001AC Title: A Powerware 9390 160/160kVA Maintenance Service Description: 300KVA Model 9315-300 (SN: ET375ZXX08) 24x7 Emergency Service Parts & Labor; 4 Hour Response; 2 Per Year (1 MAJOR & 1 MINOR) UPS Preventive Maintenance Inspections UNIT PRICE @ _____________ x 2 Inspection Visits = $__________________ CLIN 2001AD Title: A External Battery VRLA Preventive Maintenance Service Description: 4 Inspections/Visits Per Year (1 Major & 3 Minors) UNIT PRICE @ _____________ x 4 Inspection /Visits = $__________________ CLIN 2001AE Title: A Powerware 9390 160/160kVA Maintenance Service Description: 300KVA Model 9315-300 (SN: ET381ZXX01) 24x7 Emergency Service Parts & Labor; 4 Hour Response; 2 Per Year (1 MAJOR & 1 MINOR) UPS Preventive Maintenance Inspections UNIT PRICE @ _____________ x 2 Inspection Visits = $__________________ CLIN 2001AF Title: A External Battery VRLA Preventive Maintenance Service Description: 4 Inspections/Visits Per Year (1 Major & 3 Minors) UNIT PRICE @ _____________ x 4 Inspection /Visits = $__________________ CLIN 3001: 3RD OPTION YEAR 01 JUL 2019- 30 JUN 2020 CLIN 3001AA Title: A Powerware 9390 160/160kVA Maintenance Service Description: 60 KVA Model 9390-160 (SN: EX532CAA10) 24x7 Emergency Service Parts & Labor; 4 Hour Response; 2 Per Year (1 MAJOR & 1 MINOR) UPS Preventive Maintenance Inspections UNIT PRICE @ _____________ x 2 Inspection Visits = $__________________ CLIN 3001AB Title: A External Battery VRLA Preventive Maintenance Service Description: 4 Inspections/Visits Per Year (1 Major & 3 Minors) UNIT PRICE @ _____________ x 4 Inspection /Visits = $__________________ CLIN 3001AC Title: A Powerware 9390 160/160kVA Maintenance Service Description: 300KVA Model 9315-300 (SN: ET375ZXX08) 24x7 Emergency Service Parts & Labor; 4 Hour Response; 2 Per Year (1 MAJOR & 1 MINOR) UPS Preventive Maintenance Inspections UNIT PRICE @ _____________ x 2 Inspection Visits = $__________________ CLIN 3001AD Title: A External Battery VRLA Preventive Maintenance Service Description: 4 Inspections/Visits Per Year (1 Major & 3 Minors) UNIT PRICE @ _____________ x 4 Inspection /Visits = $__________________ CLIN 3001AE Title: A Powerware 9390 160/160kVA Maintenance Service Description: 300KVA Model 9315-300 (SN: ET381ZXX01) 24x7 Emergency Service Parts & Labor; 4 Hour Response; 2 Per Year (1 MAJOR & 1 MINOR) UPS Preventive Maintenance Inspections UNIT PRICE @ _____________ x 2 Inspection Visits = $__________________ CLIN 3001AF Title: A External Battery VRLA Preventive Maintenance Service Description: 4 Inspections/Visits Per Year (1 Major & 3 Minors) UNIT PRICE @ _____________ x 4 Inspection /Visits = $__________________ CLIN 4001: 4TH OPTION YEAR 01 JUL 2020 - 30 JUN 2021 CLIN 4001AA Title: A Powerware 9390 160/160kVA Maintenance Service Description: 60 KVA Model 9390-160 (SN: EX532CAA10) 24x7 Emergency Service Parts & Labor; 4 Hour Response; 2 Per Year (1 MAJOR & 1 MINOR) UPS Preventive Maintenance Inspections UNIT PRICE @ _____________ x 2 Inspection Visits = $__________________ CLIN 4001AB Title: A External Battery VRLA Preventive Maintenance Service Description: 4 Inspections/Visits Per Year (1 Major & 3 Minors) UNIT PRICE @ _____________ x 4 Inspection /Visits = $__________________ CLIN 4001AC Title: A Powerware 9390 160/160kVA Maintenance Service Description: 300KVA Model 9315-300 (SN: ET375ZXX08) 24x7 Emergency Service Parts & Labor; 4 Hour Response; 2 Per Year (1 MAJOR & 1 MINOR) UPS Preventive Maintenance Inspections UNIT PRICE @ _____________ x 2 Inspection Visits = $__________________ CLIN 4001AD Title: A External Battery VRLA Preventive Maintenance Service Description: 4 Inspections/Visits Per Year (1 Major & 3 Minors) UNIT PRICE @ _____________ x 4 Inspection /Visits = $__________________ CLIN 4001AE Title: A Powerware 9390 160/160kVA Maintenance Service Description: 300KVA Model 9315-300 (SN: ET381ZXX01) 24x7 Emergency Service Parts & Labor; 4 Hour Response; 2 Per Year (1 MAJOR & 1 MINOR) UPS Preventive Maintenance Inspections UNIT PRICE @ _____________ x 2 Inspection Visits = $__________________ CLIN 4001AF Title: A External Battery VRLA Preventive Maintenance Service Description: 4 Inspections/Visits Per Year (1 Major & 3 Minors) UNIT PRICE @ _____________ x 4 Inspection /Visits = $__________________ TOTAL PRICE FOR THIS QUOTE $________________________________________ FOR CONSIDERATION ENSURE THAT THE FREIGHT COSTS ARE ABSORBED IN UNIT PRICE CLIN. e. Delivery and acceptance will be made at location 30 days after date of contract: FOB DESTINATION Defense Media Activity AFB Broadcast Center 23755 Z Street Bldg 2730 Riverside, Ca 92518 f. FAR Provision 52.212-1 (Instructions to Offerors - Commercial Items) (OCT 2015) applies to this acquisition. Para (k) requires current registration in SAM at https://www.sam.gov. g. FAR 52.212-2, Evaluation - Commercial Items (OCT 2014) applies with the following insertion at paragraph (a): Technical and Price; with award being made to the lowest priced responsible, responsive quote meeting the requirements of this combined synopsis/solicitation. Technical evaluation will be based on the products provided meeting the minimum salient characteristics and on the Offeror's certification that it is a Manufacturer Authorized Partner and that it has the certification/ specialization level required by the manufacturer to support both the product sale and product pricing, in accordance with the applicable manufacturer certification/ specialization requirements. It is the responsibility of all interested offerors to review this site frequently for any updates/ amendments that may occur during the solicitation process. The posting of this requirement does not obligate the Government to award a contract nor does it obligate the Government to pay for any proposal preparation costs. The Government reserves the right to cancel this procurement/ solicitation either before or after the solicitation closing date, with no obligation to the offeror by the Government. The Government will issue a contract to the responsible, responsive offeror, with acceptable past performance, submitting the lowest price. All prospective contractors must be registered in the System for Award Management in order to be eligible for contract award. For registration, go to www.sam.gov and follow the instructions. h. Quotations must include a completed copy of FAR Provision 52.212-3 (Offeror Representations and Certifications - Commercial Items) (OCT 2014). Electronic submission is located at www.sam.gov. i. This order will include the following referenced clauses which may be accessed electronically at http://farsite.hill.af.mil. FAR 52.203-5 Covenant Against Contingent Fees (MAY 2014) FAR 52.203-6 Restrictions on Subcontractor Sales to the Government (SEP 2006) FAR 52.203-7 Anti-Kickback Procedures (MAY 2014) FAR 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (April 2014) FAR 52.211-5 Material Requirements (August 2000) FAR 52.211-6 Brand Name or Equal (AUG 1999) FAR 52.212-4 Contract Terms and Conditions-Commercial Items (MAY 2015) FAR 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items (JAN 2016) FAR 52.217-5 Evaluation of Options (Jul 1990) FAR 52.217-8 -- Option to Extend Services (NOV 1999) FAR 52.217-9 -- Option to Extend the Term of the Contract (MAR 2000) FAR 52.219-6 Notice of Total Small Business Set-Aside (Nov 2011) FAR 52.222-50 Combating Trafficking in Persons (MAY 2015) FAR 52.223-3 Hazardous Material Identification and Material Safety Data (JAN 1997) FAR 52.223-4 Recovered Material Certification (MAY 2008) FAR 52.223-15 Energy Efficiency in Energy-Consuming Products (Dec 2007) FAR 52.225-5 Trade Agreements (Nov 2013) FAR 52.225-6 Trade Agreements Certificate (MAY 2014) FAR 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008) FAR 52.225-18 Place of Manufacture (MAR 2015) FAR 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran--Representation and Certifications (OCT 2015) FAR 52.232-1 Payments (April 1984) FAR 52.232-18 -- Availability of Funds (Apr 1984) FAR 52.232-19 Availability of Funds for the Next Fiscal Year (Nov 2011) FAR 52.232-33 Payment by Electronic Funds-System for Award Management (JUL 2013) FAR 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013) FAR 52.233-1 Disputes (May 2014) FAR 52.237-2 Protection of Government Buildings, Equipment and Vegetation (April 1984) FAR 52.242-15 Stop Work Order (APR 1984) FAR 52.242-17 Government Delay of Work FAR 52.243-1 Changes - Fixed Price (August 1987) FAR 52.246-4 Inspection of Services - Fixed Prices (AUG 1996) FAR 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998) DFARS 252.204-7004 Alt A (System for Award Management (FEB 2014) DFARS 252.204-7007 Alternate A, Annual Representations and Certification (JAN 2015) DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls (DEC 2015) DFARS 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting (DEC 2015) DFARS Item Unique Identification and Valuation (DEC 2013) DFARS 252.232-7003 Electronic Submission of Payment Request (JUN 2012) DFARS 252.232-7006 Wide Area Work Flow Payment Instructions (MAY 2013) DFARS 252.246-7000 Material Inspection and Receiving Report (MAR 2008) DFARS 252.204-7014 Limitations on the Use or Disclosure of Information by Litigation Support Contractors (FEB 2014) DFARS 252.204-7012 Safeguarding of Unclassified Controlled Technical Information (DEC 2012) DFARS 252.203-7098 Prohibition on Contracting With Entities That Require Certain Internal Confidentiality Agreements-Representation (Deviation 2015-O0010) (Feb 2015) PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS-REPRESENTATION (DEVIATION 2015-O0010) (FEB 2015) (a) In accordance with section 743 of Division E, Title VIII, of the Consolidated and Further Continuing Resolution Appropriations Act, 2015 (Pub. L. 113-235), Government agencies are not permitted to use funds appropriated (or otherwise made available) under that or any other Act for contracts with an entity that requires employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contactors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. (b) The prohibition in paragraph (a) of this provision does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information. (c) Representation. By submission of its offer, the Offeror represents that it does not require employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contactors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. (End of provision) DFARS 252.203-7999 Prohibition on Contracting With Entities That Require Certain Internal Confidentiality Agreements (Deviation 2015-O0010) (FEB 2015) PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS (DEVIATION 2015-O0010)(FEB 2015) (a) The Contractor shall not require employees or subcontractors seeking to report fraud, waste, or abuse to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contactors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. (b) The Contractor shall notify employees that the prohibitions and restrictions of any internal confidentiality agreements covered by this clause are no longer in effect. (c) The prohibition in paragraph (a) of this clause does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information. (d)(1) In accordance with section 743 of Division E, Title VIII, of the Consolidated and Further Continuing Resolution Appropriations Act, 2015, (Pub. L. 113-235), use of funds appropriated (or otherwise made available) under that or any other Act may be prohibited, if the Government determines that the Contractor is not in compliance with the provisions of this clause. (2) The Government may seek any available remedies in the event the Contractor fails to perform in accordance with the terms and conditions of the contract as a result of Government action under this clause. (End of clause) LOCAL DMC 52.0100-4028 Contract Contact Information) (DMC) (JUN 2005) LOCAL DMC 52.0100-4094 Marking Instructions for All Items to Include Drop Ship and Direct Shipment) (JUN 2006) Enterprise-wide Contractor Manpower Reporting Application Authority: (Office of the Secretary of Defense Memorandum, "Enterprise-wide Contractor Reporting Application" November 12, 2012 and United States Code, Title 10, Sections 235 and 233a) The contractor shall report All Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Media Activity via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/ Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil/ 252.209-7991 Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law Fiscal Year 2016 Appropriations. REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID DELINQUENT TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW-FISCAL YEAR 2016 APPROPRIATIONS (DEVIATION 2016-00002) (OCT 2015) (a) In accordance with section 101(a) of the Continuing Appropriations Act, 2016 (Pub. L. 114-53) and any subsequent FY 2016 appropriations act that extends to FY 2016 funds the same restrictions as are contained in sections 744 and 745 of division E, title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235), none of the funds made available by this or any other Act may be used to enter into a contract with any corporation that- (1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless the agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government; or (2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless the agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government. (b) The Offeror represents that- (1) It is [] is not [] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, (2) It is [] is not [] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months. (End of Provision) j. QUOTATIONS ARE DUE BY 12:00 AM PACIFIC STANDARD TIME ON 16 June 2016 IN ORDER TO BE CONSIDERED. Send quotation responses to Claudio Casupang at
[email protected]. On the Subject line of the e-mail insert "QUOTE HQ0516 65820" to expedite identification of your quote. For assistance or questions about this announcement may be telephonically addressed at (951) 413-2381. PLEASE NOTE: Due to technical issues email and fax may not result in your quotation arriving before the cut-off time so please allow extra time if you're sending your quote via electronic means. Primary Point of Contact: Claudio T. Casupang, Contract Specialist
[email protected] Phone: 951-413-2381 Secondary Point of Contact: Susan M. Madrid, Contracting Officer
[email protected] Phone: 951-413-2371 Fax: 951-413-2432 Contracting Office Address: DMA -CONTRACTING 23755 Z Street Riverside, California 92518-2031 Vendor's Name ______________________________________ Vendor's Address: ______________________________________ ______________________________________ ______________________________________ Phone Number: _____________________________________________ E-mail address: _____________________________________________