Broadcast Operations Support Services (BOSS)

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. This solicitation will be posted to the Federal Business Opportunity (FBO) web-site as an “Unrestricted” procurement. Solicitation/synopsis reference number is 216411466200 and is hereby issued as a Request for Proposal (RFP) using FAR Part 12, Acquisition of Commercial Item, & FAR Part 13, Simplified Acquisition Procedures. Provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-52 effective 30JUN2011. (1) FAR 52.212-1 (Instructions to Offeror’s – Commercial Items) (JUN 2008): (a) Re para (a): NAICS 515120 ; size standard is $14 million. (b) Note that para (k) requires quoter to be registered with the Central Contractor Registration (CCR) database at time order is issued and throughout performance. (c) Wage Determinations: 2005-2053, Revision 14, Dated 06/13/2011 & Supplemental 2003-0316, Revision 13, Dated 06/13/2011. Wage Determinations are subject to change for which an amendment to the solicitation would be posted or incorporated in the award for which the awardee would be entitled to a price adjustment. Note that para (k) requires quoter to be registered with the Central Contractor Registration (CCR) database at time order is issued and throughout performance. (2) FAR 52.212-2 (Evaluation – Commercial Items) (JAN 1999): (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous, the best value, to the Government (reference FAR 12.602(c) & FAR 13.106-2(b)(4)(i)), price and other factors considered. Comparative evaluation of offers may be conducted (reference FAR 13.106-2(b)(3)). Clarifications, the establishment of a Competitive Range, and Discussions may be made at the discretion of the Contracting Officer IAW FAR 15.306 & 15.307. The following factors/subfactors shall be used to evaluate offers: (i) Technical Approach: The Offeror’s technical approach for accomplishing the objectives set forth in the Performance Work Statement (PWS), specifically: 1) Demonstration of ability to provide daily Television Programming Support products described in the PWS. 2) Demonstration of ability to provide Television Off-line and Operations asset management as described in the PWS. 3) Demonstration of ability to provide Television Media Preparation services as described in the PWS. 4) Demonstration of ability to provide Creative Services requirements as described in the PWS. 5) Demonstration of ability to develop a Quality Control Program Plan as described in the PWS. 6) Demonstration of ability to provide Phase-in plan as described in the PWS. (ii) Personnel Qualifications: The offeror’s proposed technical and management personnel qualifications and abilities will be evaluated. The evaluation will include the offeror’s understanding of the positions, skill levels, and qualifications of the personnel drawn from the greater Los Angeles area required to fulfill the requirements of the PWS. (1) Position descriptions: (a) Does the proposal comply with the solicitation requirements for this factor? Specifically, does the proposal: -Provide descriptions of each position proposed to fulfill the requirements of the PWS. -Define the capabilities, qualifications, and applicable experience necessary to fill that position. (b) Does the proposal demonstrate offeror’s understanding of the positions, capabilities, qualifications, and applicable experience necessary to provide the services required by the PWS? (2) Resumes: (a) Does the proposal comply with the solicitation requirements for this factor? Specifically, does the proposal: -Submit resumes for each person proposed to fill the positions described in (1) above. (b) Does the proposal demonstrate that the persons proposed to fill the positions have the capabilities, qualifications, and experience necessary to provide the services required by the PWS? (3) Labor mix by shift: (a) Does the proposal comply with the solicitation requirements for this factor? Specifically, does the proposal: -Explain in detail by shift, the mix of skill levels and skill types proposed to meet PWS requirements. (b) Does the proposal demonstrate offeror’s understanding of the mix of skill levels and skill types necessary to provide the services required by the PWS? (iii) Management Capability: The offeror’s proposed management and administrative organization will be evaluated. The evaluation will include offeror’s ability to manage resources to allow for optimum performance in meeting all contractual obligations. 1) Organizational structure, procedures, controls and authorities. 2) Management strategy of personnel. (iv) Past Performance: Shall be evaluated IAW FAR 13.106-2(b)(3)). An integral part of the evaluation of each of the above factors and sub-factors is a risk assessment. A risk assessment involves anything that impacts upon an offeror’s likelihood of success in performing the requirements of the solicitation. Offeror’s are cautioned that in assessing the risk related to an offeror’s past performance that the Government may use data provided by the offeror in their proposal and data obtained from other sources. Since the Government may not necessarily interview all of the sources provided by the offeror’s, it is incumbent upon the offeror to explain the relevance of the data provided. Offeror’s are reminded that while the Government may elect to consider data obtained from other sources, the burden of providing thorough and complete past performance information rests with the offeror’s. (v) Price: Offer must provide hourly rates for each Wage Category. Note: The Government will perform a cost analysis to ensure that the technical / cost proposals are complementary and not inconsistent with each other. Evaluation of cost information will separately review costs associated with the phase-in period for the first 15 days of the contract term to determine the extent to which the phase-in costs proposed demonstrate each offeror’s understanding of the phase-in requirement. The relative importance of evaluation factors will not be declared - Part 13, Simplified Acquisition (reference FAR 12.602 & 13.106-1(a)(2). (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (3) PROPOSALS MUST BE RECEIVED NOT LATER THAN 2:00 PM PACIFIC DAYLIGHT TIME 01 AUGUST 2011 IN ORDER TO BE CONSIDERED. Forward your offer by email to [email protected] or fax to (951) 413-2432. Due to technical issues email and fax may not result in your offer/quote arriving before the cut-off time, please allow extra time if you’re sending your quote via electronic means. Offeror questions regarding the solicitation and/or preproposal conference/site visit must be received by July 15, 2011; 2:00 PM (Pacific Daylight Time). CLIN 0001 (Firm Fixed Price): Non-Personal Services. Phase In - Broadcast Operations Support Services (BOSS). The contractor shall provide all management, supervision, labor, technical and expertise, and other services to perform the phase-in period specified in Paragraph 13 of the Performance Work Statement (PWS). QUANTITY UNIT UNIT PRICE EXTENDED PRICE 1 Each $_____________ $___________________ CLIN 0002 (Firm Fixed Price): Non-Personal Services. Broadcast Operations Support Services (BOSS). The contractor shall provide all management, supervision, labor, technical and expertise, and other services to perform the requirements specified in the attached Performance Work Statement (PWS). Performance Period: October 1, 2011 through March 31, 2012. QUANTITY UNIT UNIT PRICE EXTENDED PRICE 6 Months $_____________ $___________________ CLIN 0003 (Labor Hour): Non-Personal Services. Overtime (reference PWS paragraph 12). Rates will be based on the wage categories worked/approved by the Government, and specifically identified in the award. Performance Period: October 1, 2011 through March 31, 2012. QUANTITY UNIT UNIT PRICE EXTENDED PRICE $8,000.00 Dollars $ 1.00 $ 8,000.00 (Estimate) OPTION PERIOD 1 CLIN 0004 (Firm Fixed Price): Non-Personal Services. Broadcast Operations Support Services (BOSS). The contractor shall provide all management, supervision, labor, technical and expertise, and other services to perform the requirements specified in the attached Performance Work Statement (PWS). Performance Period: April 1, 2012 through September 30, 2012. QUANTITY UNIT UNIT PRICE EXTENDED PRICE 6 Months $_____________ $___________________ OPTION PERIOD 1 CLIN 0005 (Labor Hour): Non-Personal Services. Overtime (reference PWS paragraph 12). Rates will be based on the wage categories worked/approved by the Government, and specifically identified in the award. Performance Period: October 1, 2011 through March 31, 2012. QUANTITY UNIT UNIT PRICE EXTENDED PRICE $8,000.00 Dollars $ 1.00 $ 8,000.00 (Estimate) OFFER TOTAL PRICE (INCLUDES ALL CLINS 0001-0005): $_____________________ Note: The Overtime/Labor Hour CLINs (0003 & 0005) are represented as a unit of issue in dollars as the specific wage categories and hours of Overtime to be worked which can not be projected/estimated. This unit of issue configuration allows for payment of specific aggregate amounts for Government approved Overtime Request with a varying number of hours within multiple wage categories. The Overtime/Labor Hour CLINs are not Firm Fixed Priced CLINs/entitlements of the contractor but Labor Hour CLINs that will be available/funded only for payment of contractor rendered Government preapproved overtime, and upon completion, accepted by the Government (reference FAR 16.602 and attached PWS paragraph 12 for application and limitations). The Government will modify the contract to decrease any residual funding at the end of the performance period and may increase the Overtime/Labor Hour CLINs if/when necessary to meet additional overtime requirements. 52.0300-4007 PREPROPOSAL CONFERENCE/SITE VISIT (DMA )(OCT 2008) a. A pre-proposal conference, including site visit, will be held at American Forces Network – Broadcast Center (AFN-BC), 23755 Z Street, Building 2730, Riverside, CA 92518-2031 on July 12, 2011, at 1:00 pm. The purpose of the conference is to provide offerors an opportunity to attend a functional briefing of the AFN-BC solicitation related activities where Contractor services are provided. Offerors will have the opportunity to submit written questions concerning requirements of the Request for Proposal (RFP) and participate in the guided tour. b. Attendance at the conference is urged and expected for participation in the RFP. Due to the limited space available, advance registration with a list of attendees from each offeror is critical. If any offeror does not register with the Contract Specialist, Mr. Allen Powers, phone (951) 413-2382 or email: [email protected] NLT 2 working days in advance, attendance will be permitted on a space available basis only. Attendance is at the expense of the offerors. c. Offerors are urged to submit questions in writing to the DMA Riverside Contracting Office, by facsimile, to the attention of Mr. Allen Powers at (951) 413-2432 or email: [email protected] not later than close of business on July 19, 2011. d. The remarks, explanations, and answers provided by the Government representatives before, during and after the preproposal conference, whether orally or in writing, shall not change or qualify any of the terms or conditions of the solicitation. Changes to the solicitation will be in the form of a written amendment issued by the Contracting Officer Service Location: American Forces Network – Broadcast Center 23755 “Z” Street Riverside, CA 92518-2031 (4) Offers/Quotes must include completed copy of provision at FAR 52.212-3 (Offeror Representations and Certifications – Commercial Items) (MAY 2011) or indication that reps and certs are in ORCA. This order will include the following referenced clauses which may be accessed electronically at http://farsite.hill.af.mil/farsite.html: CLAUSES INCORPORATED BY REFERENCE 52.203-3 Gratuities APR 1984 52.203-6 Alt I Restrictions On Subcontractor Sales To The Government (Sep 2006) -- Alternate I OCT 1995 52.204-4 Printed or Copied Double-Sided on Recycled Paper AUG 2000 52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment DEC 2010 52.211-15 Defense Priority And Allocation Requirements APR 2008 52.212-4 Contract Terms and Conditions--Commercial Items JUN 2010 52.219-8 Utilization of Small Business Concerns JAN 2011 52.219-9 Small Business Subcontracting Plan JAN 2011 52.219-16 Liquidated Damages-Subcontracting Plan JAN 1999 52.219-25 Small Disadvantaged Business Participation Program--Disadvantaged Status and Reporting DEC 2010 52.222-3 Convict Labor JUN 2003 52.222-21 Prohibition Of Segregated Facilities FEB 1999 52.222-26 Equal Opportunity MAR 2007 52.222-35 Equal Opportunity for Veterans SEP 2010 52.222-36 Affirmative Action For Workers With Disabilities OCT 2010 52.222-37 Employment Reports on Veterans SEP 2010 52.232-18 Availability Of Funds APR 1984 52.232-33 Payment by Electronic Funds Transfer--Central Contractor Registration OCT 2003 52.233-3 Protest After Award AUG 1996 52.237-3 Continuity Of Services JAN 1991 52.242-15 Stop-Work Order AUG 1989 52.246-4 Inspection Of Services--Fixed Price AUG 1996 52.247-34 F.O.B. Destination NOV 1991 52.253-1 Computer Generated Forms JAN 1991 252.204-7000 Disclosure Of Information DEC 1991 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7004 Alt A Central Contractor Registration (52.204-7) Alternate A SEP 2007 252.205-7000 Provision Of Information To Cooperative Agreement Holders DEC 1991 252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Terrorist Country DEC 2006 252.243-7002 Requests for Equitable Adjustment MAR 1998 CLAUSES INCORPORATED BY FULL TEXT 52.0100-4094 MARKING INSTRUCTIONS FOR ALL ITEMS TO INCLUDE DROP SHIP AND DIRECT SHIPMENT (DMA)(OCT 2008) 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (APR 2011) (DEVIATION) 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) 52.219-4 NOTICE OF PRICE EVALUATION PREFERENCE FOR HUBZONE SMALL BUSINESS CONCERNS (JAN 2011) 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY 1989) 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984) 252.212-7001 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS APPLICABLE TO DEFENSE ACQUISITIONS OF COMMERCIAL ITEMS (DEC 2010) (DEVIATION) INVOICING INSTRUCTIONS - MANDATORY: In accordance with DFARS clause 252.232-7003, invoices under this contract/order are to be submitted electronically. This office, and the Department of Defense, has determined that Wide Area WorkFlow (WAWF) at https://wawf.eb.mil is the preferred electronic method to be used. However, if your available computer hardware or computer configuration is incompatible with WAWF, the Web Invoicing System (WinS) at https://ecweb.dfas.mil may be used or any other mutually agreed to electronic method may be used in accordance with paragraph (c) of the clause. Vendors must register in the WAWF system at https://wawf.eb.mil. If you have questions during the registration process, you can call the WAWF help desk at (866) 618-5988. The WAWF system provides for submission of invoices in several different forms. It is recommended that an “Invoice and Receiving Report (Combo)” be used when the contract/order is for supplies and an “Invoice as 2-in-1 (Services Only)” be used when the contract/order is for services. Using these types of WAWF documents automatically generates an e-mail notification to the receiver that their acceptance is required for the document to be processed for payment. Due to the fact that our office processes contracts/orders for various receivers from other agencies, we cannot at this time guarantee that the Deliver To code in block 15 of the Standard Form 1449 is registered and active in WAWF. If the code is not active in the WAWF system, you will be unable to use either the “Invoice and Receiving Report (Combo)” or the “Invoice as 2-in-1 (Services Only)” option in WAWF. In this case, you will need to enter your invoice using the “Invoice” option. This will generate a stand-alone invoice not associated with a receiving report. The receiving office will then be required to separately submit their receiving report to the Defense Finance and Accounting Service for processing. Use of the WAWF electronic invoicing system can decrease the time required to process an invoice. It also allows for tracking invoices and acceptance on-line without further correspondence.