This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. The government anticipates awarding this on a sole source basis to Vimsoft, Inc., 15-451 Paul St., Suite 202, Moncton NB Canada. The VimBiz software is a commercial item required for use at the Defense Media Activity-San Antonio (DMA-SA), a field activity of the Assistant Secretary of Defense (Public Affairs). The DMA-SA provides engineering support, project management and asset management for broadcast affiliates and news bureaus worldwide within the DMA-Enterprise structure. This procurement is a follow-on purchase to expand existing capabilities within the DMA enterprise in terms of maintenance and logistics support. This procurement specifically implements VimBiz at DMA-SA and its managed American Forces Radio & Television Service (AFRTS) affiliates. Solicitation/synopsis reference number HQ002892128615 is being issued as a Request for Proposal (RFP) and incorporates the following with the word “quoter” substituted for “offeror”. Provisions and clauses are those in effect through Federal Acquisition Circular 2005-35 effective 14 Jul 2009 and DFARS Change Notice 20090721. (1) FAR 52.212-1 (Instructions to Offerors – Commercial Items) (JUN 2008): (a) Re para (a): NAICS 511210; small business size standard is $25M. (b) Note that para (k) requires quoter to be registered with the Central Contractor Registration (CCR) database at time of contract award and throughout the performance period. (2) FAR 52.212-2 (Evaluation – Commercial Items) (JAN 1999) with the following insertion in para (a) “lowest priced technically acceptable quote with acceptable past performance.” Technical evaluation will be whether quoted items satisfy all required technical specifications contained in CLINs 0001-0007 below. Technical specifications for quoted items MUST accompany the offeror’s bid submittal. (3) QUOTATIONS MUST BE RECEIVED NOT LATER THAN 2:00 PM PACIFIC TIME 01 SEP 2009 IN ORDER TO BE CONSIDERED. Quote submissions may be e-mailed to
[email protected] or sent via fax to (951) 413-2432. Due to technical issues, email and fax may not result in your proposal arriving before the cut-off time, please allow extra time if you’re sending your quote via electronic means. (4) Quotations must include completed copy of provision at FAR 52.212-3 (Offeror Representations and Certifications – Commercial Items) (JUL 2009) with Alt 1 (APR 2002) or indication that reps and certs are located on the Online Representations and Certifications Application (ORCA) website. CLIN 0001 –SOFTWARE QTY: 1 EACH MFR: VIMSOFT, INC. MODEL: VIMBIZ ENTERPRISE DESCRIPTION: LICENSE AND MEDIA; TITLE: VIMSOFT VIMBIZ ENTERPRISE EDITION; RICH-CLIENT SOFTWARE; VIMBIZ EQUIPMENT ASSET MANAGEMENT; INCLUDES 15 HEAVY-USER FULL ACCESS LICENSES; INCLUDES INITIAL 3-MONTHS SUPPORT AND UPDATES. CLIN 0002 - SOFTWARE QTY: 1 EACH MFR: VIMSOFT, INC. MODEL: VIMBIZ WEB ENTERPRISE DESCRIPTION: LICENSE AND MEDIA; TITLE: VIMSOFT VIMBIZ WEB ENTERPRISE; WEB-CLIENT; ALLOWS VIMBIZ WEB REMOTE ACCESS VIA WEB BROWSER. CLIN 0003 - SERVICE QTY: 1 EACH MFR: VIMSOFT, INC. MODEL: SUP-12 DESCRIPTION: NON-PERSONAL; SUPPORT AND UPDATES FOR VIMSOFT VIMBIZ ENTERPRISE; 12-MONTH EXTENSION BEGINS AT END OF INITIAL 3-MONTH SUPPORT PROGRAM. CLIN 0004 - SERVICE QTY: 1 EACH MFR: VIMSOFT, INC. MODEL: IMP SER DESCRIPTION: NON-PERSONAL; VIMSOFT IMPORTATION SERVICE; DATA PRE- CLEANING, IMPORTATION, POST-CLEANING, SPECIAL SOFTWARE BUILD; PRICE REFLECTS DAILY RATE; LOC: DMA-SA, SAN ANTONIO, TX; POC: TSGT BURGESS, (210) 925-8688. CLIN 0005 - SERVICE QTY: 2 EACH MFR: VIMSOFT, INC. DESCRIPTION: NON-PERSONAL; TRAINING AND SETUP; ONSITE; VIMBIZ TRAINING AND SETUP ASSISTANCE, INCLUDES USER TRAINING SESSIONS AND INITIAL CONFIGURATION ASSISTANCE AND SUPERUSER TRAINING; PRICE REFLECTS DAILY RATE; LOCATION: DMA-SA, SAN ANTONIO, TX; DATES: TO BE DETERMINED BETWEEN CONTRACTOR AND GOVERNMENT POC; POC: TSGT BURGESS, (210) 925-8688. CLIN 0006 - SERVICE QTY: 1 EACH MFR: VIMSOFT, INC. DESCRIPTION: NON-PERSONAL; TRAVEL EXPENSES; TRAVELING EXPENSES TO CUSTOMER SITE FOR 2 DAYS; DATES: TO BE DETERMINED BETWEEN CONTRACTOR AND GOVERNMENT POC; LOCATION: DMA-SA, SAN ANTONIO, TX; POC: TSGT BURGESS, (210) 925-8688. SHIPPING ADDRESS is: DEFENSE MEDIA ACTIVITY SAN ANTONIO 203 NORTON STREET SAN ANTONIO, TX 78226 All items must be quoted FOB Destination. It is the responsibility of all interested quoters to review this site frequently for any updates/amendments that may occur during the solicitation process. The response date cited above does not obligate the Government to award a contract nor does it obligate the Government to pay for any proposal preparation costs. The Government reserves the right to cancel this procurement/solicitation either before or after the solicitation closing date, with no obligation to the quoter by the Government. All prospective contractors must be registered in the Central Contractor Registration (CCR) in order to be eligible for contract award. For registration, go to http://www.ccr.gov/ and follow the instructions. The Government will issue an order to the responsible quoter, with acceptable past performance, submitting the lowest priced technically acceptable quotation. This order will include the following referenced clauses which may be accessed electronically at www.arnet.gov: FAR 52.204-9 (Personal Identity Verification of Contractor Personnel (SEP 2007) FAR 52.212-4 (Contract Terms and Conditions-Commercial Items) (MAR 2009) FAR 52.212-5 (Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items) (JUN 2009) FAR 52.219-8 (Utilization of Small Business Concerns and Small Disadvantage Business Concerns) (MAY 2004) FAR 52.232-33 (Payment by Electronic Funds-Central Contractor Registration) (OCT 2003) DFARS 252.204-7004, Alt A (Required Central Contractor Registration (CCR) (SEP 2007) DFARS 252.232-7003 (Electronic Submission of Payment Request) (MAR 2008) DFARS 252.246-7000 (Material Inspection and Receiving Report) (APR 2008) Additional FAR and DFARS clauses required by the regulations will be included. Local DMC clauses, 52.0100-4028 (Contract Contact Information)(DMC) (JUN 2005) and 52.0100-4094 (Marking Instructions for All Items to Include Drop Ship and Direct Shipment) (JUN 2006), will be included.