99 -- NOTICE to all Defense Commissary Agency (DeCA) Vendors Regarding New Electronic Submission of Payment Requests

The Department of Defense (DoD) has issued an interim rule amending the Defense Federal Acquisition Regulation Supplement (DFARS) to implement Section 1008 of the National Defense Authorization Act for Fiscal Year 2001 (Public Law 106-398). Section 108 requires contractors to electronically submit all requests for payment under DoD contracts. This rule also requires DeCA to electronically process requests for payments and any supporting documentation. DFARS Clause 252.232-7003 entitled Electronic Submission of Payment Requests (MAR 2003) can be viewed in its entirety by using the following link: http://www.acq.osd.mil/dp/dars/dfars/html/r20030331/252232.htm#252.232In order to comply with the above rule, DeCA will be implementing two new software-based systems, Electronic Document Access (EDA) and Wide Area Workflow (WAWF), by October 1, 2003. The first system, EDA, will act as a virtual (electronic) file cabinet for the storage and retrieval of contract documents used by multiple DoD activities. EDA will replace the paper process and allow authorized user(s) access to the virtual file cabinet after completing the registration process. For additional information, go to http://eda.ogden.disa.mil. The second system, WAWF, is an automated system that allows vendors to electronically submit invoices and receiving reports and DeCA to inspect, accept, receive and pay electronically. This process eliminates the time associated with mailing and processing documents. All documentation arrives securely and on-time at the Defense Finance and Accounting Service’s (DFAS) payment office. For additional information, go to https://rmb.ogden.disa.mil. The Director of Finance and his staff have partnered with our agency to ensure successful implementation of the application for our DeCA vendors. They are looking forward to working with you. Technical questions regarding the system should be addressed to the WAWF-RA (Wide Area Workflow—Receipt and Acceptance) Customer Service Center at (800) 392-1798. Successful implementation of EDA is essential before the benefits of WAWF can be realized. Therefore, it is CRUCIAL that DeCA’s vendors be registered for BOTH EDA and WAWF. The DeCA Notice to Vendors contains information regarding necessary steps to accomplish registration. Complete the DeCA Vendor Maintenance Form prior to CCR registration/update, EDA and WAWF-RA registration. DUNS number(s) and CAGE code(s) are required for the EDA Access Authorization Form. Every user of WAWF-RA must self-register on the WAWF-RA website which can be accessed at https://rmb.ogden.disa.mil/servelt/selfreg Click here for a Sample Appointment Letter For Designating Group Administrators (optional).