Propane Tanks & LP Gas Services at Bangor ANGB, Maine

Combined Synopsis/Solicitation Notice – Propane Tanks & LP Gas Services Solicitation No.: HDEC05-09-T-0025 Response Date: January 20, 2009 POC: Amy Williams Fax: 804-734-8669, Phone: 804-734-8000 Ext 48408 Places of Performance: Bangor ANGB, ME 04401-8035 Unrestricted Classification Code: S FSC Code: S204 NAICS Code: 454312 Size Standard: 50 Employees Description: Provide Propane Tanks and LP Gas Delivery A) This is a combined synopsis and solicitation for commercial items (services) prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and A WRITTEN SOLICITATION WILL NOT BE ISSUED. B) The solicitation number for this procurement is HDEC05-09-T-0025 and is issued as a Request for Quotation (RFQ). C) This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2005-27, DFARS Change Notice 20081020, and Defense Commissary Agency Acquisition Regulations (DeCAARS) 2005 Edition. D) For information purposes, the North American Industry Classification systems (NAICS) code is 454312. The Size standard is 50 Employees. E) Contract Line Item Numbers (CLINS) – Provide Pricing in the following format: CLINS (0001 – 4001): Bangor ANGB Maine Commissary, 99 Pesch Circle, Ste 420, Bangor, ME 04401-8035 - LP Gas Service Contractor shall install and rent 4 each 1,000-gallon capacity Propane Tanks and deliver Liquid Propane Gas Type II in accordance with Standard 1835-97 and the National Fire Protection Association (NFPA) 58. Gas will operate a Dehumidifier (450,000 BTUH), Hot Water Heater (800,000 BTUH), Boiler (1,226,000 BTUH), and Radiant Heater (125,000 BTUH). Delivery Charge (CLINs ending in AA) includes all plant, labor, transportation, and equipment to provide the LP Gas. The price of LP Gas will be provided on the delivery ticket/invoice based on Oil Price Information Service (OPIS) Mt Belvieu price for the amount delivered on that date. The delivery charges are used for evaluation purposes only and the Government will insert an Estimate (EST) amount for the Annual Propane Requirement at the time of award. Tank rental cost (CLINs ending in AB) will include all maintenance or repairs. Base Period of Performance - February 1, 2009 – January 31, 2010 CLINS 0001AA Delivery Charge Per Gallon $__________ CLINS 0001AB Tank Rental & Maintenance Charge Per Tank $___________ First Option Period - February 1, 2010 through January 31, 2011 CLINS 1001AA Delivery Charge Per Gallon $__________ CLINS 1001AB Tank Rental & Maintenance Charge Per Tank $___________ Second Option period - February 1, 2011 through January 31, 2012 CLINS 2001AA Delivery Charge Per Gallon $__________ CLINS 2001AB Tank Rental & Maintenance Charge Per Tank $___________ Third Option Period: February 1, 2012 through January 31, 2013 CLINS 3001AA Delivery Charge Per Gallon $__________ CLINS 3001AB Tank Rental & Maintenance Charge Per Tank $___________ Fourth Option Period: February 1, 2013 through January 31, 2014 CLINS 4001AA Delivery Charge Per Gallon $__________ CLINS 4001AB Tank Rental & Maintenance Charge Per Tank $___________ F) See (E) G) Provision at FAR 52.212-1, Instruction to Offerors - Commercial Items applies to this acquisition along with the following Addendum: Addendum TO FAR 52.212-1: INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS I. SUBMISSION OF QUOTES: Reference 52.212-1 Paragraph (b) Submit an original copy of the following documents: (1) Combined Synopsis Solicitation for Commercial items signed by an authorized representative on behalf of the quoter, with prices and any discount terms. (2) Offeror Representations and Certifications – FAR Clause 52.212-3 - Commercial Items (Sep 2006) w/ALT I (Apr 2002) (See paragraph J) (4) Material Safety Data Sheet (MSDS) (5) Remit to Address (if other than the address on the face of the contract). (6) Dun and Bradstreet (DUNS) or DUNS + 4 Number:___________________ (7) Contractor E-Mail Address: ______________________________________ (8) Past Performance References: Submit at least 3 references that are most similar to the work of this solicitation that you have performed in the past three years. Provide the following information for each contract identified: Performance Period Company Name and Address Point of Contact Name and Title Phone Number Facsimile Number E-Mail Address, if available Description of Work Performed The references will be asked to provide information on your company’s past performance with regard to the evaluation factors of timeliness of work, quality of work, and business relations. The contractor is advised that the Government will contact the references provided; therefore, the references should be knowledgeable of the offeror’s performance on that contract. DeCA reserves the right to consider any other past performance information available to the Contracting Officer. II. PERIOD FOR ACCEPTANCE OF QUOTES: Reference 52.212-1 Paragraph(c) The Government requires a minimum acceptance period of 90 calendar days in lieu of the 30 calendar days as specified in FAR 52.212-1(c), Period of Acceptance of Quotes. The Government will not award a contract to a quoter allowing less than the Government’s minimum acceptance period. III. OIL PRICE INFORMATION SERVICE (OPIS) The delivered price of LP gas to the Bangor, ME Commissary must be based on the AVERAGE OPIS MT BELVIEU price. H) EVALUATION/AWARD, 52.212-4501 FAR 52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: I. Price – Price will be evaluated by adding the total price for the Base Year to the total price for all options. II. Past Performance – Past Performance will be evaluated based on the following sub-factors listed in descending order of importance. a. Timeliness of Performance b. Customer Satisfaction/Quality of Service c. Business Relations Award will be made to the lowest-priced, technically acceptable Offeror (price and past performance combined). (b) Options (if included in the Schedule). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. J) Quoters shall include a complete copy of the provision at FAR 52.212-3 ALT 1, OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS (Nov 2006)(as applicable) with their quote, which may be completed electronically at http://orca.bpn.gov. Quoters that fail to furnish the required representation information, or reject the terms and conditions of the solicitation, may be excluded from consideration. All FAR & DFARS Clauses may be viewed in full text via the Internet at http://farsite.hill.af.mil/. K) FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items applies to this acquisition along with the following Addendum: Addendum 52.212-4 (Contract Terms and Conditions – Commercial): CHANGES: Reference 52.212-4 Paragraph (c) a. Unilateral Modifications: The Government may issue unilateral written administrative modifications that do not affect the substantive rights of the parties. Examples of administrative modifications are corrections in the payment office address, changes to the accounting and appropriation data, and addition of funds. b. Bilateral Modifications. Services may be added to or deleted from this contract at the option of the Government. Any change in service must be added to this contract prior to service being performed and will be accomplished by bilateral modification. Services performed outside the dates or scope of this contract will not be reimbursed by the Government. INVOICES: Reference 52.212-4 Paragraph (g) If, at any time during the performance of this contract, the company name changes or assets involving this service are sold to another company, the contract administration office must be notified prior to change of name or closing of sale to ensure actions required by the Federal Acquisition Regulation Part 42.12 are completed. Failure to notify this office in advance of the change may result in delay of payment. PAYMENT INFORMATION: Reference 52.212-4 Paragraph (i) a. If your company can accept credit card payments, please provide the following: Contractor Point of Contact for credit card payments:___________________________________ Phone Number:____________________________ Fax Number: _____________________________ b. The contractor will not be paid in excess of the amount set forth in the Schedule of Supplies/Services for the corresponding CLIN (Contract Line Item Number). c. The contractor must submit invoices to the paying office shown in Block 18a of the SF 1449. If credit card is the method of payment, upon receipt of the monthly statement from the contractor, and signed pickup tickets from the commissary, an authorized government credit card user will provide a Credit Card Payment Authorization Form (by FAX) to the point of contact named above. The contractor is permitted to charge ONLY the amount authorized on the Credit Card Payment Authorization. The contractor is not permitted, under any circumstances, to charge any amount other than the amount authorized on the Credit Card Payment Authorization. No advance or automatic payments are authorized. Electronic Invoicing: The Department of Defense has mandated the use of the electronic invoicing and receiving system called Wide Area Work Flow (WAWF), as addressed in clause 252.232-7003. The Defense Commissary Agency is in the process of converting to WAWF and reserves the right to convert this contracting action to WAWF during contract performance. d. LP Gas prices will be verified against the average price of OPIS Mt Belvieu price prior to payment. M) FAR Clause 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items applies to this acquisition and the following clauses are hereby incorporated by reference: FAR 52.202-1 Definitions; FAR 52.203-3 Gratuities; FAR 52.203-6 ALT I Restrictions on Subcontractor Sales to the Government; FAR 52.204-4 Printed or Copied Double-Sided on Recycled Paper; FAR 52.204-7 Central Contractor Registration; FAR 52.204-9 Personal Identity Verification of Contractor; FAR 52.219-23 Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns; FAR 52.222-19 Child Labor-Cooperation with Authorities and Remedies; FAR 52.222-21 Prohibition of Segregated Facilities; FAR 52.222-26 Equal Opportunity; FAR 52.222-3 Convict Labor; FAR 52.222-35 Equal Opportunity for Special Disabled Veterans, Veterans of Vietnam Era and other Eligible Veterans; FAR 52.222-36 Affirmative Action for Workers with Disabilities; FAR 52.222-37 Employment Reports on Special Disabled Veterans, Veterans of Vietnam Era, and other Eligible Veterans; FAR 52.222-50 Combating Trafficking in Persons; FAR 52.223-10 Waste Reduction Program; FAR 52.223-5 Pollution Prevention & Right-to-Know; FAR 52.225-13 Restriction on Certain Foreign Purchases; FAR 52.228-5 Insurance Work on a Government Installation; FAR 52.232-17 Interest; FAR 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration; FAR 52.232-36 Payment by Third Party; FAR 52.233-3 Protest After Award; FAR 52.233-4 Applicable Law for Breach of Contract Claim; FAR 52.237-1 Site Visit; FAR 52.237-2 Protection of Government Buildings, Equipment, and Vegetation; FAR 52.242-13 Bankruptcy DFARS 252.204-7004 ALT A Required Central Contractor Registration; DFARS 252.209-7001 Disclosure of Ownership or Control by the Government of Terrorist Country; DFARS 252.209-7004 Subcontracting w/Firms that are Owned or Controlled by the Government of a Terrorist Country; DFARS 252.225-7001 Buy American Act and Balance of Payments Program; DFARS 252.225-7002 Qualifying Country Sources as Subcontractors; DFARS 252.225-7012 Preference for Certain Domestic Commodities; DFARS 252.232-7003 Electronic Submission of Payment Requests; DFARS 252.232-7010 Levies on Contract Payments; DFARS 252.243-7001 Pricing of Contract Modifications; DFARS 252.243-7002 Requests for Equitable Adjustment The following provisions and clauses are incorporated in this solicitation and must be read in full text. The full text of any provision or clause may be accessed electronically at this address: www.farsite.hill.af.mil FAR 52.204-4500 Installation Access Requirements; FAR 52.209-5 Certification Regarding Responsibility Matters; FAR 52.212-3 ALT I Offeror Representations and Certifications-Commercial Items with Alternate I; FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items; FAR 52.215-5 Facsimile Proposals; FAR 52.217-4501 Option to Extend the Terms of the Contract (FAR 52.217-9); FAR 52.217-4505 Option to Extend Services; FAR 52.219-28 Post Award Small Business Program Re-Representation; FAR 52.222-39 Notification of Employee Rights Concerning Payment of Union Dues or Fees; FAR 52.228-4500 Liability to Third Persons; FAR 52.228-4501 Vehicle Operation, Registration, and Insurance; FAR 52.228-4502 Other Insurance Requirements; FAR 52.233-2 Service of Protest; FAR 52.252-1 Solicitation Provisions Incorporated by Reference; FAR 52.252-2 Clauses Incorporated by Reference; FAR 52.252-5 Authorized Deviations in Provisions; FAR 52.252-6 Authorized Deviations in Clauses DFAR 252.201-7000 Contracting Officer’s Representative (COR); DFAR 252.212-7000 Offeror Representations and Certifications-Commercial Items; DFAR 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items; DFAR 252.247-7022 Representation of Extent of Transportation By Sea N) Additional requirements: All Quotes shall be marked with the RFQ NUMBER (shown in paragraph B) and CLOSING DATE (shown in paragraph R). Facsimile Quotes WILL BE accepted at fax #: 804-734-8669. However it is highly recommended that fax transmissions be made and confirmed one working day prior to the date specified for receipt of Quotes in accordance with FAR Clause 52.212-1(f) “Late Submissions.” All prospective awardees MUST BE CENTRAL CONTRACTOR REGISTERED (CCR) prior to receiving an award. If your firm has not registered yet, you are highly encouraged to do so NOW. Information concerning CCR requirements may be viewed via the Internet at http://www.ccr.gov or by calling the CCR Registration Center at 1-888-227-2423. P) The Defense Priorities and Allocations Systems (DPAS) rating is N/A. Q) There are no numbered notes applicable to this solicitation. R) Quotes will be accepted at the DEFENSE COMMISSARY AGENCY, CONTRACTING BUSINESS UNIT / AMDS, 1300 E. AVENUE, FORT LEE, VA 23801-1800 and must be received NO LATER THAN 3:00 PM local time ON JANUARY 20, 2009. S) The point of contact for this solicitation is Amy Williams 804-734-8000, Ext 48408.