This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation (paper copy) will not be issued. Further, offerors are responsible for monitoring this site for the release of amendments (if any) or other information pertaining to this solicitation. Solicitation FA8751-09-Q-0006 is issued as a Request for Quote (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-27 and Defense Federal Acquisition Regulation Supplement Change Notice (DCN) 20080915. See http://farsite.hill.af.mil/ for the full text of all provisions and clauses incorporated by reference herein. This procurement is being issued as a Total Small Business Set-Aside under NAICS code 454311 and small business size standard of 500 employees. The contractor on a Firm Fixed Price (FFP) basis shall furnish and deliver Diesel, Kerosene, and Propane to government owned tanks at Rome Research Site, Newport facility, and Stockbridge Test Site in accordance with the delivery schedule in the attached Requirements dated 28 May 2008. Deliveries will be required for a period of 1 year from date of contract award. The contractor must auto-fill all tanks at the middle and end of each month during the winter heating season of October through April. The contractor also is required to respond to requests for fuel delivery and complete delivery within five working days of notification. A list of persons authorized to request fuel deliveries will be provided by the contracting officer at time of contract award. The heating fuels to be delivered and the total estimated quantities are: ITEM 01: DF1 Diesel Fuel High Sulfur, Winter (NSN 9140-00-286-5286) QTY: 3,600 gallons ITEM 02: KSN Kerosene, Grade No. 2-K (NSN 9140-00-242-6748) QTY: 800 gallons ITEM 03: Propane, Type II (Federal Specification BBG-110, 95% Odorized) QTY: 19,500 gallons The estimated period of performance is 01 October 2008 through 30 September 2009. The places of delivery, acceptance, and FOB Destination point are Air Force Research Lab Rome, Newport Facility, and Stockbridge Test Site, all in NY. The provision at 52.212-1, Instructions to Offerors - Commercial Items (JUN 2008), applies to this acquisition. Addenda to the following paragraphs of 52.212-1 are: (b) Written quotes are due by 3:00 PM (EST) THURSDAY 25 SEPTEMBER 2008. Submit to: AFRL/RIKO, Attn: Bryant Soule, 26 Electronic Parkway, Rome NY 13441-4514 or by facsimile to: 315-330-2555 or by email to
[email protected]. Offerors are encouraged to submit their proposals using the SF 1449, Solicitation/Contract/Order for Commercial Items. (b)(10) Submit past performance information to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information). (Please identify contracts in which your firm has completed at least 50% of the work as the prime contractor, specifically work done by your firm's labor force and/or equipment, but not solely management. To the maximum extent practicable, identify contracts for properties which are not owned or operated by your firm or by key personnel, including intended subcontractors of your firm.) (k) Central Contractor Registration. Offerors must be registered in the CCR database to receive a contract award. If the offeror does not become registered in the CCR database within two (2) days after receiving notification from the Contracting Officer, the Contracting Officer may proceed to award to the next otherwise successful registered offeror. Information may be obtained at http://www.ccr.gov or 888-227-2423. EVALUATION PROCEDURE. Contract award will be made to the responsible offeror whose quote is the most advantageous for the government based on: (i) PRICE and (ii) PAST PERFORMANCE. Past performance is approximately equal to price. The representations and certifications in the provision at 52.212-3, Offeror Representations and Certifications - Commercial Items (Jun 2008) and Alternate I (Apr 2002) must be completed electronically on the Online Representations and Certifications Application (ORCA) website at http://orca.bpn.gov. Therefore, offerors are required to complete only paragraph (B) of this provision and submit it with their proposal. The clause at 52.212-4, Contract Terms and Conditions - Commercial Items (Feb 2007), applies to this acquisition. The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (Sep 2008), applies to this acquisition. The following additional FAR clauses cited in the clause are applicable to this acquisition: 52.219-6, Notice of Total Small Business Aside (Jun 2003) 52.219-28, Post Award Small Business Program Representation (Jun 2007) 52.222-3, Convict Labor (Jun 2003) 52.222-19, Child Labor - Cooperation with Authorities and Remedies (Aug 2007) 52.222-21, Prohibition of Segregated Facilities (Feb 1999) 52.222-26, Equal Opportunity (Mar 2007) 52.222-36, Affirmative Action for Workers with Disabilities (Jun 1998) 52.222-50, Combating Trafficking in Persons (Aug 2007) 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) 52.232-33, Payment by Electronic Funds Transfer - Central Contractor Registration (Oct 2003) The clause at 252.212-7001, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders Applicable to Defense Acquisitions of Commercial Items (Mar 2008), applies to this acquisition. The following additional FAR and DFARS clauses cited in the clause are applicable to this acquisition: 252.232-7003, Electronic Submission of Payment Requests (Mar 2008) 252.247-7023 Alt III, Transportation of Supplies by Sea (May 2002) 252.247-7024, Notification of Transportation of Supplies by Sea (Mar 2000) The following additional FAR, DFARS, and AFFARS provisions and clauses also apply: 52.223-3, Hazardous Material Identification and Material Safety Data (Jan 1997) 252.223-7001, Hazard Warning Labels (Dec 1991) 252.223-7006, Prohibition on Storage and Disposal of Toxic and Hazardous Materials (Apr 1993) 252.232-7010, Levies on Contract Payments (Dec 2006) 52.232-18 Availability of Funds. Funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. 5352.201-9101, OMBUDSMAN (AUG 2005) is hereby incorporated into this solicitation. The Ombudsman for this acquisition is Susan Hunter, Building 15, Room 225, 1864 4th Street, Wright-Patterson AFB OH 45433-7130 FAX: 937-255-5036 COM: 937-255-7754. Note that the clause at 252.232-7003 is included in this solicitation. DoD requires payment requests to be submitted and processed electronically. Contractors must familiarize themselves with this clause and DFARS 232.7003 for specific procedures. The DoD preferred electronic form for transmission is Wide Area Workflow - Receipt and Acceptance (see https://wawf.eb.mil). Wide Area Workflow Training may be accessed online at http://www.wawftraining.com. Please confirm in your proposal that your company is able to submit electronic invoices as set forth in the clause. All responsible offerors may submit a quote which shall be considered.