Notice Type: Sources Sought Classification Code: R -- Professional, administrative, and management support services NAICS Code: 541 -- Professional, Scientific, and Technical Services/541990 -- All Other Professional, Scientific, and Technical Services Type of Notice: This is a Research and Development (R&D) notice to find capable vendors. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding the availability and capability of all qualified sources including small and small disadvantaged businesses to perform a potential R&D requirement. Background: The Chernobyl Research Program (CRP), Radiation Epidemiology Branch (REB), National Cancer Institute (NCI) is responsible for a research program in radiation effects on cancer and other diseases. CRP develops, administers, and evaluates a contract-supported applied research program. Introduction The contract, ’Support for Thyroid Cancer and Other Thyroid Diseases in Belarus’, Contract number HHSN261201800015C with GU RNPTS RMIECH supports a large-scale epidemiological study detecting thyroid and other pathology in persons who have been exposed to radiation as released by the accident at the Chernobyl Nuclear Power Station in April 26, 1986. The study involves two cohorts: (1) the “main cohort” that was established in the late 1990s and consists of about 12,000 subjects who were age 18 or under at the time of the accident, had their dose to the thyroid gland measured, and lived in the Chernobyl affected areas in Belarus; and (2) the “in-utero cohort” that was established in 2017 and consists of 3,000 people who were exposed to Chernobyl fallout radiation in-utero and early post-natal life. This contract was awarded on a sole source basis for a six-month base (August 15, 2018 – February 14, 2019) and three one-year options for a total potential performance through February 14, 2022. The total current value of the contract, inclusive of Options is $729,748. NCI has identified a need for the following: (1) to collect information about mothers and their children who were born between January 1, 1985 and June 30, 1986 in the study area; (2) to trace, locate and contact mothers whose children were born between January 1, 1985 and June 30, 1986; (3) to develop and test dosimetry questionnaire and dosimetry model to calculate radiation doses to the female breast; and (4) to collect, process and store blood and buccal cells samples from women enrolled. This information is for planning purposes only and shall not be construed as a solicitation or as an obligation on the part of the NCI. Project Requirements: The Contractor shall furnish all the necessary services, qualified personnel, material, equipment, and facilities not otherwise provided by the U.S. Government as needed to perform the Statement of Work below. Option Period 4 - Passive follow-up of the Belarusian main and in-utero cohorts and exposed lactating mothers – February 15, 2022 - February 14, 2023 1. Acquire updated contact and medical diagnostic information, including diagnostic data on thyroid cancer, other cancers, and thyroid non-cancer diseases for the main and in-utero cohort subjects as well as for exposed lactating and pregnant mothers of subjects and previously identified potentially lactating mothers through linkage with the Chernobyl State Registry and obtain information from other sources, if needed for medical follow-up. 2. Link the main and in-utero cohort as well as exposed lactating and pregnant mothers of subjects and previously identified potentially lactating mothers with the National Belarusian Cancer Registry for each specific cancer site reported to the Registry from 1987 through the latest calendar year for which complete incidence data are available and perform statistical analyses and tabulations for calculating observed and expected cancer cases and standardized incidence ratios for various cancer sites. 3. Create and maintain a master database of the main and in-utero cohort as well as exposed lactating and pregnant mothers and previously identified potentially lactating mothers that links to computerized databases of questionnaires, vital status, tracing history, and other study data, which are to be entered. Provide the computer programming support necessary to implement and maintain these databases. 4. Update the database for the main and in-utero cohort as well as exposed lactating and pregnant mothers and previously identified potentially lactating mothers with information obtained as a result of record linkage to the State Chernobyl Registry and National Belarusian Cancer Registry, and ongoing cleaning procedures. Deliver an accurate, complete and up-to-date electronic database, including cancer registry variables, as specified by NCI. No personally identifiable information should be sent (e.g., no names, birth year/month only). 5. With input and guidance from NCI, develop and implement procedures needed to assure the quality of data collected, entered and managed. Provide written documentation of the quality control procedures used along with error or problem rates. Maintain comprehensive documentation for the main and in-utero study databases as well as exposed lactating mothers. Use applicable and common security practices for protecting data collected under the contract. 6. Respond to data requests and questions concerning the main and in-utero cohorts as well as exposed lactating and pregnant and previously identified potentially lactating mothers and provide support to NCI investigators in their preparation of scientific papers. Option 15A - Medical screening of the Belarusian in-utero cohort – Six Months 1. Update and verify vital status and last known address of in-utero subjects and their mothers and contact them according to the procedures described in the study protocol and Operations Manual approved by NCI. 2. Using the study protocol and Operations Manual approved by NCI, conduct medical screening using fixed and mobile teams and screen a target of 300 (cumulative 1,900) in utero subjects. Project staff may also travel to the subject’s residence or other locations for conducting the medical screening. Each individual enrolled in the screening shall be nominally compensated for his or her time spent for the screening and travel costs. 3. Update the master database with data from the medical screening, including data recorded on the study and data forms including but not limited to laboratory and clinical information, blood collection and processing form, ultrasound examination form, thyroid palpation form, prior medical history form, laboratory blood examination form, endocrine summary and recommendation form, fine needle aspiration form, hospitalization form, pathological examination form, report on adverse medical event, growth and physical development form (head circumference, height and weight measurements). Option 15B - Medical screening of the Belarusian in-utero cohort – Six Months 1. Update and verify vital status and last known address of in-utero subjects and their mothers and contact them according to the procedures described in the study protocol and Operations Manual approved by NCI. 2. Using the study protocol and Operations Manual approved by NCI, conduct medical screening using fixed and mobile teams and screen a target of 300 (cumulative 2,200) in utero subjects. Project staff may also travel to the subject’s residence or other locations for conducting the medical screening. Each individual enrolled in the screening shall be nominally compensated for his or her time spent for the screening and travel costs. 3. Update the master database with data from the medical screening, including data recorded on the study and data forms including but not limited to laboratory and clinical information, blood collection and processing form, ultrasound examination form, thyroid palpation form, prior medical history form, laboratory blood examination form, endocrine summary and recommendation form, fine needle aspiration form, hospitalization form, pathological examination form, report on adverse medical event, growth and physical development form (head circumference, height and weight measurements). Option 16A – Evaluation of reliability of dose reconstruction for in-utero cohort – Six Months 1. Locate and contact mothers of in-utero subjects and conduct second personal interviews with a target of 150 (cumulative 1,100) mothers who shall be selected from mothers who were first interviewed in 2016-2017 using the dosimetry questionnaire and interview manual approved by NCI. Project staff may also travel to the cohort subject’s mothers’ residence or other locations for contacting and interviewing. Each mother enrolled in the interview shall be nominally compensated for his or her time spent for the interview and travel costs. 2. Prepare and provide an accurate, complete and up-to-date Microsoft Access database of personal dosimetry interviews created by means of double entry. No personally identifiable information should be sent (e.g., no names, birth year/month only). 3. Scan the personal dosimetry interviews and create an electronic Microsoft Access database of scanned images of paper interviews. 4. Reconstruct individual doses for 150 (cumulative 1,050) subjects of in-utero cohort with re-interviewed mothers using the Dosimetry Operations Manual approved by NCI and provide a completed Microsoft Access database of individual calculated (a) pre- and postnatal thyroid doses for subjects, associated input data file and VBA macros used for calculations; and (b) pre- and postnatal doses to the thyroid and whole body from external irradiation and ingestion of Cs radioisotopes, associated input data file and VBA macros used for calculations. No personally identifiable information should be sent (e.g., no names, birth year/month only). Option 16B – Evaluation of reliability of dose reconstruction for in-utero cohort – Six Months 1. Locate and contact mothers of in-utero subjects and conduct second personal interviews with a target of 150 (cumulative 1,250) mothers who shall be selected from mothers who were first interviewed in 2016-2017 using the dosimetry questionnaire and interview manual approved by NCI. Project staff may also travel to the cohort subject’s mothers’ residence or other locations for contacting and interviewing. Each mother enrolled in the interview shall be nominally compensated for his or her time spent for the interview and travel costs. 2. Prepare and provide an accurate, complete and up-to-date Microsoft Access database of personal dosimetry interviews created by means of double entry. No personally identifiable information should be sent (e.g., no names, birth year/month only). 3. Scan the personal dosimetry interviews and create an electronic Microsoft Access database of scanned images of paper interviews. 4. Reconstruct individual doses for 150 (cumulative 1,200) subjects of in-utero cohort with re-interviewed mothers using the Dosimetry Operations Manual approved by NCI and provide a completed Microsoft Access database of individual calculated (a) pre- and postnatal thyroid doses for subjects, associated input data file and VBA macros used for calculations; and (b) pre- and postnatal doses to the thyroid and whole body from external irradiation and ingestion of Cs radioisotopes, associated input data file and VBA macros used for calculations. No personally identifiable information should be sent (e.g., no names, birth year/month only). Option 17A: Belarus In Utero – Risk Factor Survey (six months) 1. Conduct personal interviews with 400 subjects using the medical history/risk factor questionnaire and interview manual approved by NCI. Administration of questionnaire shall be accomplished by means of in person interviews or by mail/phone. Each subject enrolled in the study shall be nominally compensated for her time spent for the interview and travel costs and/or for mailing costs if mailed/phone interviews are conducted. 2. Prepare and provide an error-free, complete and up-to-date database of risk factor questionnaires created by means of double entry. No personally identifiable information should be sent (e.g., no names, birth year/month only). Option 17B: Belarus In Utero – Risk Factor Survey (six months) 1. Conduct personal interviews with 400 subjects (cumulative 800) using the medical history/risk factor questionnaire and interview manual approved by NCI. Administration of questionnaire shall be accomplished by means of in person interviews or by mail/phone. Each subject enrolled in the study shall be nominally compensated for her time spent for the interview and travel costs and/or for mailing costs if mailed/phone interviews are conducted. 2. Prepare and provide an error-free, complete and up-to-date database of risk factor questionnaires created by means of double entry. No personally identifiable information should be sent (e.g., no names, birth year/month only). Option 18A – Update demographic, clinical and epidemiologic data through a mail survey– Six Months 1. Update vital status and last known address through a mail survey of a target of 1,200 (cumulative 8,200) subjects of the main cohort and contact them as described in the study protocol and Operations Manual approved by NCI. 2. Update vital status and last known address through a mail survey of a target of 450 mothers (prioritizing lactating mothers) of the subjects of the main and in-utero cohort and contact them as described in the study protocol and Operations Manual approved by NCI. 3. Create and maintain a database of the main and in-utero cohorts and mothers that links to computerized databases of questionnaires used to collect information, vital status, tracing history, and other study data, which are to be entered. Provide the computer programming support necessary to implement and maintain these databases. Option 18B – Update demographic, clinical and epidemiologic data through a mail survey– Six Months 1. Update vital status and last known address through a mail survey of a target of 1,200 (cumulative 9,400) subjects of the main cohort and contact them as described in the study protocol and Operations Manual approved by NCI. 2. Update vital status and last known address through a mail survey of a target of 450 (cumulative 900) mothers (prioritizing lactating mothers) of the subjects of the main and in-utero cohort and contact them as described in the study protocol and Operations Manual approved by NCI. 3. Finalize preparation of a database of the main and in-utero cohorts and mothers that links to computerized databases of questionnaires used to collect information, vital status, tracing history, and other study data, which are to be entered. Provide the computer programming support necessary to implement and maintain these databases. Deliver an accurate, complete and up-to-date electronic database on update information and collected data as specified by NCI. No personally identifiable information should be sent (e.g., no names, birth year/month only). 4. Respond to data requests and questions concerning the main and in-utero cohorts and mothers and provide support to NCI investigators in their preparation of scientific papers to be published to peer-reviewed Western journals. Option 19A: Breast Cancer - Tracing (six months) 1. Among mothers identified in earlier option, trace, locate and contact as described in the study protocol and Operations Manual approved by NCI at least 600 (cumulative 2,200 including mothers for whom information was collected during Tasks 14A and 14B) mothers whose children were born between January 1, 1985 and June 30, 1986 in Gomel and Mogilev Oblast of Belarus radioactively contaminated after the Chernobyl accident, with preference to those born in 1986. Update vital status, last known address, demographic and other information for mothers through a mail survey for a target of 600 (cumulative 2,200, including mothers for whom information was collected during Tasks 14A and 14B) mothers as described in the study protocol and Operations Manual approved by NCI. 2. Create and maintain a master database of the cohort of lactating women and their children born after January 1, 1985 (including mothers from in utero and main cohort) that links to computerized databases of mail survey questionnaires, vital status, tracing history, and other study data as specified by NCI, which are to be entered. Provide computer programming support necessary to implement and maintain these databases. Option 19B: Breast Cancer -Tracing (six months) 1. Among mothers identified in earlier option, trace, locate and contact as described in the study protocol and Operations Manual approved by NCI at least 600 (cumulative 2,800 including mothers for whom information was collected during Tasks 14A, 14B and 19A) mothers whose children were born between January 1, 1985 and June 30, 1986 in Gomel and Mogilev Oblast of Belarus radioactively contaminated after the Chernobyl accident, with preference to those born in 1986. Update vital status, last known address, demographic and other information for mothers through a mail survey for a target of 600 (cumulative 2,800 , including mothers for whom information was collected during Tasks 14A, 14B and 19A) mothers as described in the study protocol and Operations Manual approved by NCI. 2. Create and maintain a master database of the cohort of lactating women and their children born after January 1, 1985 (including mothers from in utero and main cohort) that links to computerized databases of mail survey questionnaires, vital status, tracing history, and other study data as specified by NCI, which are to be entered. Provide computer programming support necessary to implement and maintain these databases. Option 20A: Breast Cancer – Enrollment and interview (six months) 1. Conduct personal interviews with 100 women (cumulative 200, including women enrolled during Task 14B) using the dosimetry and risk factor questionnaire and interview manual approved by NCI. Administration of questionnaire shall be accomplished by means of in person interviews or by mail/phone. Each woman enrolled in the study shall be nominally compensated for her time spent for the interview and travel costs and/or for mailing costs if mailed/phone interviews are conducted. 2. Prepare and provide an error-free, complete and up-to-date database of personal dosimetry and risk factor questionnaires created by means of double entry. No personally identifiable information should be sent (e.g., no names, birth year/month only). 3. Scan personal dosimetry interviews and create an electronic Microsoft Access database of scanned images of paper interview. Deliver an accurate, complete and up-to-date electronic database of scanned images. No personally identifiable information should be sent (e.g., no names, birth year/month only). Option 20B: Breast Cancer - Enrollment and interview (six months) 1. Conduct personal interviews with 100 women (cumulative 300, including women enrolled during Tasks 14B and 20A) using the dosimetry and risk factor questionnaire and interview manual approved by NCI. Administration of questionnaire shall be accomplished by means of in person interviews or by mail/phone. Each woman enrolled in the study shall be nominally compensated for her time spent for the interview and travel costs and/or for mailing costs if mailed/phone interviews are conducted. 2. Prepare and provide an error-free, complete and up-to-date database of personal dosimetry and risk factor questionnaires created by means of double entry. No personally identifiable information should be sent (e.g., no names, birth year/month only). 3. Scan personal dosimetry interviews and create an electronic Microsoft Access database of scanned images of paper interview. Deliver an accurate, complete and up-to-date electronic database of scanned images. No personally identifiable information should be sent (e.g., no names, birth year/month only). 4. Build and provide a computer code to calculate individual breast doses due to intake of 131I (during April – June 1986) and 134, 137Cs (during entire period after the Chernobyl accident) and external irradiation (during entire period after the Chernobyl accident). Option 21A: Breast Cancer buccal sample collection – (six months) 1. Collect, process and store buccal cells samples from 100 women (cumulative 200, including women enrolled during Task 14B) subjects Oragene OG500 saliva kits. Samples should be stored per Operations Manual approved by NCI. 2. Maintain MS Access database to track sample collection and enter all necessary information per Operations Manual approved by NCI. Provide MS Access database with sample data to the NCI. No personally identifiable information should be sent (e.g., no names, birth year/month only). Option 21B: Breast Cancer buccal sample collection – (six months) 1. Collect, process and store buccal cells samples from 100 women (cumulative 300, including women enrolled during Tasks 14B and 21A) subjects Oragene OG500 saliva kits. Samples should be stored per Operations Manual approved by NCI. 2. Maintain MS Access database to track sample collection and enter all necessary information per Operations Manual approved by NCI. Provide MS Access database with sample data to the NCI. No personally identifiable information should be sent (e.g., no names, birth year/month only). Anticipated Period of Performance: The anticipated period of performance for this requirement is two 6-month options. It is anticipated to be applied starting Option Period 2 (February 15, 2022) to the end of the contract (February 14, 2023). Capability Statement/Information Sought: Tailored Capability Statements submitted as a result of this announcement should demonstrate the offerors’ Technical Approach to recruit the specified population and experience. Sources are expected to have the necessary skills and tools to meet the requirements of this project. Capability statements must include the following: 1. Respondents’ DUNS number, organization name, address, and point of contact. 2. Respondents’ opinions about the difficulty and/or feasibility of the potential proposed acquisition, possible solutions and approaches that may currently exist in the marketplace, and information regarding innovation ideas or concepts. 3. Information regarding respondents’ a. Staff expertise, including their availability, experience, and formal or other training b. Current in-house capability and capacity to perform the work c. Prior completed projects of similar nature 4. Any other information that may be helpful in developing or finalizing the acquisition requirements. Information Submission Instructions: Interested qualified organizations should submit a tailored capability statement for this requirement, not to exceed 5 single-sided pages (including all attachments, resumes, charts, etc) presented in single-space and using a 12-point font size minimum, that clearly details the ability to perform the aspects of the notice described above All capability statements sent in response to this notice must be received electronically (via email) by Kari Peterson, Contract Specialist at
[email protected] in either MS Word or Adobe Portable Document Format (PDF) by August 4, 2021 at 4:30 PM, Eastern Time. All responses must be received by the specified due date and time in order to be considered. Disclaimer and Important Notes: This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response to this notice. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. However, responses to this notice will not be considered adequate responses to a solicitation. Confidentiality: No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation. Primary Point of Contact: Kari Peterson, Contract Specialist
[email protected] Phone: 240-276-7480