Please note the important Document Security Requirements below. This form is to be completed and returned prior to release of bid documents.DOCUMENT SECURITY NOTICE TO PROSPECTIVE BIDDERS/OFFERORS This solicitation includes Sensitive But Unclassified (SBU) building information. SBU documents provided under this solicitation are intended for use by authorized users only. In support of this requirement, GSA requires bidders/offerors to exercise reasonable care when handling documents relating to SBU building information per the solicitation. REASONABLE CARE: 1. Limiting dissemination to authorized users. Dissemination of information shall only be made upon determination that the recipient is authorized to receive it. The criterion to determine authorization is need-to-know. Those with a need-to-know are those who are specifically granted access for the conduct of business on behalf of or with GSA. This includes all persons or firms necessary to do work at the request of the Government, such as architects and engineers, consultants, contractors, sub-contractors, suppliers, and others that the contractor deems necessary in order to submit an offer/bid or to complete the work or contract, as well as maintenance and repair contractors and equipment service contractors. NOTE: It is the responsibility of the person or firm disseminating the information to assure that the recipient is an authorized user and to keep records or recipients. Authorized users shall provide identification as set forth below: Valid identification for non-Government users. Authorized non-Government users shall provide valid identification to receive SBU building information. The identification shall be presented and verified for each dissemination. Valid identification shall be all items (a) through (c), below, and including item (d), as necessary. (a) A copy of a valid business license or other documentation granted by the state or local jurisdiction to conduct business. The license at a minimum shall provide the name, address, phone number of the company, state of incorporation, and the name of the individual legally authorized to act for the company. The business must be of the type required to do the work. A general contractor's license may be substituted for the business license in states that issue such licenses. In the rare cases where a business license is not available from the jurisdiction, the information shall be provided and testified to by the submitter; and (b) Verification of a valid DUNS Number against the company name listed on the business license or certifications. Verification may be obtained through http://www.fpdc.gov, or by calling Dun & Bradstreet at 703-807-5078 to set up an account; and (c) A Valid IRS Tax ID Number of the company requesting the information; and, as necessary, (d) A Valid picture state driver's license shall be required of person(s) picking up SBU documents. Phone verification must be made to a previously validated authorized user that the individual(s) picking up the documentation is authorized to do so by the company obtaining the documents. SBU documents will not be released to any individual or firm who has not, either previously or at the time of pickup, supplied the required documentation as outlined in paragraphs (a) though (c), above. 2. Retaining and destroying documents. The efforts required above shall continue throughout the entire term o f the contract and for whatever specific time thereafter as may be necessary. Necessary record copies for legal purposes (such as those retained by the architect, engineer, or contractor) must be safeguarded against unauthorized use for the term of retention. Documents no longer needed shall be destroyed (such as after contract award, after completion of any appeals process or completion of the work). Destruction shall be done by burning or shredding hardcopy, and/'or physically destroying CD's, deleting and removing files from the electronic recycling bins, and removing material from computer hard drives using a permanent erase utility or similar software. 3. Term of Effectiveness. The efforts required above shall continue throughout the entire term of contract and for what specific time thereafter as may be necessary, as determined by the Government. Necessary record copies for legal purposes (such as those retained by the architect, engineer, or contractor) must be safeguarded against unauthorized use for the term of retention. 4. Written agreement of disposal. For all contracts using SBU building information, the contractor shall provide a written statement that he and his subcontractors have properly disposed of the SBU building documents, with the exception of the contractor's record copy, at the time of Release of Claims to obtain final payment. Documents no longer needed shall be destroyed (such as after contract award, after completion of any appeals process or completion of the work). Destruction shall be done by burning, or shredding hardcopy, and/or physically destroying CDs, deleting and removing files from the electronic recycling bins, and removing material from computer hard drives using a permanent erase utility or similar software. The recipient acknowledges the requirement to use reasonable care, as outlined above, to safeguard the documents and, if not awarded, the contract (and at the completion of any protest/appeal process) will make every reasonable and prudent effort to destroy or render useless all SBU information received during the solicitation. I agree that I will abide by this agreement and will only disseminate Sensitive But Unclassified (SBU) building information to other authorized users under the conditions set forth above. Signature:____________________________________________ Title:________________________________________________ Date:________________________________________________ Copy of business license attached DUNS Number:________________________________________ Verified: Yes No. IRS Tax ID Number___________________ This requirement is for the procurement of a construction firm to provide all supervision, labor, materials and equipment necessary for the renovation and modernization of the Jennings Randolph Federal Office Building in Elkins, West Virginia. Approximately 8,500 square feet will be effected. The project is a multi-phased renovation of the building with Government occupancy throughout the entire renovation project. The work shall include, improvements of the mechanical, plumbing, and electrical upgrades. A fire alarm upgrade will be evaluated as an option to this work. The contractor's personnel shall be required to obtain security clearances prior to working on this project. The estimated cost of this project is between $250,000 and $500,000. The approximate duration of the contract is 4 months, and is expected to begin approximately October, 2002. Award will be a firm fixed price contract, and the procurement method shall be a competitive negotiated Request for Proposal (RFP). Source Selection Procedures, as identified in FAR PART 15.3, shall be utilized in the selection of a firm offering the best value to the Government in terms of price and technical merit, and whose performance is expected to best meet stated Government requirements. The technical evaluation factors for the evaluation process are, in descending order of importance: 1. Past Performance on similar contracts; 2. Management and Personnel Qualifications, and 3. Technical and Organizational Approach. The RFP will contain more detail. The NAICS code applicable to this project is 233320 with a size standard of $28.5 million. This procurement is being conducted a total small business set aside in accordance with the Small Business Competitiveness Demonstration Program. This announcement also constitutes the synopsis of the pre-invitation notice. Copies of the Solicitation (RFP) requesting technical proposals shall be available through the World Wide Web the week of August 1, 2002 (www.fedbizopps.gov ). Prior to issuance of the plans and specifications, contractors must comply with the Document Security Notice by completing it and returning it to the address below. To be included on our GSA source list for this procurement, please mail, fax or email your request to Michelle Garofalo, at GSA, Allegheny Realty Services District (3PK), The Wanamaker Building, 100 Penn Square East, Philadelphia, PA 19107; fax (215) 656-5955, or email
[email protected]. You must reference Solicitation Number GS-03P-02-CDC-0068 for identification purposes. Telephone requests will not be honored. In accordance with FAR 5.102(a)(4)(b), availability of the solicitation will be limited to the electronic medium. Plans, drawings and Specifications will NOT be directly provided in a paper hard copy format. Contractors interested in obtaining a copy of the proposal package including the plans, drawings and specifications on CD-Rom must provide the following information: Solicitation Number and Title of Project, Complete Address, Point of Contact, Area code and phone number, Area code and fax number, E-mail address, copy of the company's valid business license, Duns number, valid driver's license , identify whether the firm is a prime contractor, sub-contractor or supplier, indicate whether the firm is a small business, small disadvantaged business, large business and if the firm is a women owned business or veteran owned business. Notification of any changes to this solicitation (amendments) will be posted on www.fedbizops.gov and shall be made only electronically by CD-ROM or e-mail attachment. The Pre-Proposal Conference will be held on August 20, 2002 at 10:00 AM at Jennings Randolph Federal Bldg in Elkins, WV. Prior notification of attendance to this conference is mandatory for seating purposes. You are requested to e-mail or fax your company name and all potential attendees' full names and e-mail addresses to Michelle Garofalo at email:
[email protected] or fax no.: (215) 656-5955, no later than Friday, August 15, 2002. To insure that you receive all information regarding this solicitation, please register to receive updates at www.fedbizopps.gov, follow the procedures for notification registration.