Description
17(i). This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, the test program in FAR Subpart 13.5, and FAR Part 15, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued!! 17(ii). Solicitation Number 7TF-99-0033 Request for Proposal!! 17(iii). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-12!! 17(iv). This is a full and open procurement under SIC 7378 Computer Maintenance and Repair!! 17(v). There are several contract requirements, which are not optional: REQUIREMENTS LISTED!! 17(vi). Description: The purpose of this Request for Proposal is to acquire the following maintenance services: The following maintenance and support services are required: (i) Scope. This Statement of Work (SOW) is in support of the Defense Megacenter at Oklahoma City. The specific tasking to be accomplished under this SOW is to provide maintenance and support services for the MICRO Super Magnetic Energy Storage (SMES) devices (Units 1 & 2) (ii) Location of Work to Be Performed. DMC Oklahoma City, 8705 Industrial Blvd., Bldg. 3900, Tinker AFB, OK 73145, Technical POC Mike Zeckser, Telephone (405) 739-3024 (iii) Responsibilities of the Contractor. (1)Maintenance Service The contractor shall support and maintain all hardware components provided under this Contract. The Contractor shall provide on-call maintenance (remedial and preventive), tools, labor and parts and shall keep the equipment in good operating condition. The Contractor shall designate an individual(s) as point of contact to respond to calls from the Government for the notification and technical resolution of maintenance problems. This Point of Contact shall be available during the Principal Period of Maintenance (PPM), which in this case is 0000-2400, seven (7) days per week. The Contractor, no later than 7 days after contract award date, shall furnish the Government with the names, addresses, and telephone numbers of the Primary and Alternate Point of Contact (2) Period of Performance. Period of Performance for Maintenance is 24 hrs x 7 days a week, for anticipated contract period 07 Oct 1999 through 06 Oct 2000. The maintenance charge shall entitle the Government to on-call maintenance with a four hour response 24 hours per day. (3) Security Clearance. The contractor shall have "escorted" entry into the SMES enclosures within the maintenance yard for all site visits. The security office shall be notified prior to these scheduled PM with a "site visit" letter stating the date of visit, the name(s), social security number(s), and security clearance(s) of each involved company representative. The Contractor shall observe and comply with all security provisions in effect at the facility. Any required identification badges will be worn and displayed at all times by Contractor personnel. (iv) Tasks.(1) Preventive Maintenance (PM) shall be performed during the principal period of maintenance. PM shall include three (3) estimated site visits per unit/enclosure in FY-00 to provide four, eight, and twelve month maintenance activities. This frequency is based on historical data from field operations, and is largely driven by the health of the helium "liquefier" cold-box. System performance as predicted from performance monitoring may allow a longer interval than four (4) months between scheduled preventative maintenance. The performance of the PM shall be scheduled on a mutually agreeable basis as much as possible. PM shall be performed so as not to interfere with the Government's operation. Replacement of damaged equipment/media due to Contractor's error or negligence shall be at the Contractor's expense. (2) Remedial Maintenance. Remedial Maintenance is defined as unscheduled maintenance intended to eliminate an existing malfunction. When equipment becomes inoperative the Government shall notify the Contractor that remedial maintenance should be performed. The Contractor shall provide the Government with a designated point(s) of contact and make arrangements to enable its maintenance representative to receive such notification, or provide an answering service or other continuous telephone coverage to permit the Government to make such contact. (Refer to paragraph (iii)(1)). Additional maintenance trips may become necessary for electrical or mechanical equipment repair or adjustment. This maintenance activity is key to assuring full operational availability. Scheduling of these activities is based on performance monitoring, customer feedback, or Contractor technician observation during sustaining operation visits, rather than elapsed time. If a unscheduled repair becomes necessary at a time not coinciding with a scheduled maintenance activity, a scheduled visit to inspect, repair or replace any marginal components would be required to prevent a failure. (3) Performance Monitoring. Performance Monitoring shall be accomplished each day during the workweek, the contractor shall interrogate the a low speed file from the Tinker AFB MSMES units. From this interrogation, a "STATUS RECORD" shall be maintained to track subsystem health. Contractor will use this data to predict and schedule any preventative measures, as described above. As the second part of performance monitoring, the contractor shall collect and analyze high-speed data from carryover events. Carryover reporting/analysis shall be conducted as soon as possible after receipt of the high-speed file. Carryover summaries shall be provided to DMC-OKC site. (v) Responsibilities of the Government. (1) Government personnel shall not perform maintenance or attempt repairs to the system equipment unless such action is agreed to by the Contractor. (2) The Government will permit contractor personnel access to the equipment, subject to security regulations. (3) The Government will provide time for contractor sponsored modifications after being notified by the Contractor. The time required to make the modification shall be outside the prime system operating hours. (vi) Definitions. (1) "Principal Period of Maintenance" - (PPM) is defined for this action as 24 hours per day, 7 days per week. (2) "Preventive Maintenance" - (PM) is defined as scheduled maintenance on hardware intended to prevent malfunctions from occurring. (3) "Remedial Maintenance" - (RM) is defined as unscheduled maintenance intended to eliminate an existing malfunction. 17(vii). Period of performance is October 7, 1999 through October 6, 2000. Place of Delivery and Acceptance is: DMC Oklahoma City, 8705 Industrial Blvd., Tinker AFB, OK 73145, Attn: Mike Zeckser, 405-739-3024. FOB destination!! 17(viii). Solicitation provision at FAR 52.212-1, Instructions to Offerors--Commercial Items (JUN 1999) is hereby incorporated by reference.!! 17(ix). The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous, representing the best value to the Government price and other factors considered. The following factors shall be used to evaluate offers: Evaluation will be based on (1) Technical (a) Technical capability of the item offered to meet the Government requirement (b) Past Performance (see below) and (c) Delivery Terms - ability to meet required delivery schedule and (2) Price. Factors are listed in their relative order of importance. Past performance will be evaluated as follows: Evaluation of past performance shall be based on information provided by the offeror (see below) and any other information the Government may obtain by following up on the information provided by the offeror and/or through other sources (i.e., offeror's performance on previously awarded FAST delivery orders/contracts and/or contracts with other Government entities). The offeror must identify two Federal, state, or local government and private contracts or delivery/task orders for which the offeror has performed work similar to the statement of work in this solicitation. References should include the most recent contracts completed within the last two years. The offeror shall provide a point of contact, current telephone number and fax number for each contract. This list is due by the date established for receipt of proposals. 17(x). Offeror's are reminded to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications--Commercial Items (JUN 1999) with its offer.!! 17(xi). Clause 52.212-4, Contract Terms and Conditions--Commercial Items (MAY 1999), is hereby incorporated by reference.!! 17(xii). Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (MAY 1999), is hereby incorporated by reference. The following paragraphs apply to this solicitation and any resultant contract (b)(5)52.219-8, (b)(12)52.222-26, (b)(13)52.222-35, (b)(14)52.222-36, (b)(15)52.222-37, (b)(16)52.225-3, (c)(1) 52.222-41.!! 17(xiii). Additional Contract Terms and Conditions applicable to this procurement are: (i) N/A (ii) Type of Contract: A firm fixed-price definite quantity, definite delivery contract will be awarded. (iii) Period of Performance: October 7, 1999, through October 6, 2000.!! 17(xiv). The Defense priorities and Allocations Systems (DPAS) assigned rating for this procurement is unrated.!! 17(xv). N/A!! 17(xvi). Signed and dated offers one original must be submitted to GSA, FAST, 7TF, 819 Taylor Street, Room 14A02, Fort Worth, TX 76102-6105, Attn: Elaine M. Lacker, Contracting Officer at or before 4:30 p.m.(CST), September 30, 1999.!! 17(xvii). Contact Elaine M. Lacker at 817/978-6142.!!