i)This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. ii)The solicitation number is QMAE-BD-130003-N and is issued as a request for quote (RFQ). (iii)The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-62, December 20, 2012. (iv) The associated North American Industrial Classification System (NAICS) code for this procurement is 523920 with a small business size standard of $7 million. This requirement is unrestricted, qualified offerors may submit bids. (v)CLIN 0001 - Residual Report - 5 days after receipt of vehicle data CLIN 0002 - Custom Reports - As requested (vi)Purchase Description of Item being required: Order of Precedence In the event of a conflict between the text of this purchase description and the references cited above, this purchase description takes precedence. 1.0 Scope The Contractor shall provide all labor, resources, equipment, management and oversight to accomplish the following tasks: •Forecast and deliver data electronically for up to 10,000 vehicles at a time. •Forecast for passenger, light trucks, and other types of vehicles to include, but not limited to medium and heavy trucks (GVWR ranging from 21,000 lbs to 64,000 lbs), buses, and ambulances. •Forecast values for depreciable periods up to 72 months, in 12 month intervals. •Assist the government in understanding the residual methodology used. •Provide data electronically in a comma delimited text file within 5 business days of receipt of vehicle data provided to the contractor with all data required in the deliverable portion of this statement of work. •Provide quality assurance. •Provide standard commercial reports and customized reports as requested. GSA Fleet will send the Contractor an electronic file containing VIN, geographic location for all new vehicles, and vehicle options/equipment codes. GSA Fleet estimates sending files including up to 10,000 vehicles at a time. A total estimate of 50,000 vehicles per annum is anticipated to require the residual forecasting. GSA may submit files to the contractor as often as each business day when new vehicles arrive. Within 5 business days upon receiving each file, the Contractor will provide GSA Fleet with the residual forecasts. The Contractor shall forecast all vehicles provided. The contractor must state, as an exception, any types of highway licensable vehicles for which it does not provide residual forecasts. Residual File Format Specifications and Transfer Process: 1. Each Morning (following the run of a business day's nightly cycle) GSA Fleet will drop off an initiation file in the vendor's mailbox via FTP. The file contains the VINs, Location, Options and other data portrayed as follows: Sample data: 1GNFK03029R274607,TX, 27108.40,CNS;D3;RDI;SL; 1GNFK030X9R271549,TX, 27108.40,CNS;D3;RDI;SL; 5FCLS36B5A1000952,CA, 11745.29,CNS; 5FCLS36B7A1000953,CA, 11745.29,CNS; 5FCLS46B1A1000341,CA, 13075.46,CNS; Please note that the data elements: VIN, State, Capital value, must be comma delimited. However, the option codes must be delimited by a ; character. 2. The hour following the drop off of the initiation file, our program looks in the vendor's mailbox for their response file. If the file is not available, the program will keep checking for a response file each subsequent hour. The response file must contain all the data of the initiation file with the vendor's targeted residuals appended to each record. Please refer to the following sample as a reference. Sample data from vendor: 1GNFK03029R274607,TX, 27108.40,CNS;D3;RDI;SL;,24675,21675,18025,14025,10250,8450 1GNFK030X9R271549,TX, 27108.40,CNS;D3;RDI;SL;,24675,21675,18025,14025,10250,8450 5FCLS36B5A1000952,CA, 11745.29,CNS;,0,0,0,0,0,0 5FCLS36B7A1000953,CA, 11745.29,CNS;,0,0,0,0,0,0 5FCLS46B1A1000341,CA, 13075.46,CNS;,0,0,0,0,0,0 The record layout of the return file from the vendor is similar to the one GSA Fleet sends with 6 additional residual values, also delimited by commas. The vendor shall adhere to these specific file format standards. Any variance from the agreed upon format will result in a breakdown of the data transfer and subsequent misstatement of depreciation expenses on all impacted vehicles. Depreciation is the largest expense for the GSA Fleet program and it must be accurately recorded. Delivery Requirements: Deliverables Description Due Residual Report 5 days after receipt of vehicle data Custom Reports As requested Acceptance of Deliverables: The Government, in the person of Business Management Division Director or their designee, will review and provide comments, if any, on each deliverable within 10 calendar days. The Government shall provide the contractor, if necessary, with written rejection via e-mail (with specified reasons) based on the date of report delivery and the accuracy of delivered content. The contractor will have the noted timeframe to complete and deliver changes made as a response to the Government's comment. If the deliverable is accepted then the contractor will NOT receive any notifications. The contractor shall be allowed one resubmission of deliverables. If the re-submission is rejected, the GSA's Contracting Officer and the contractor's representative will arbitrate a resolution. Separate Priced Options: •Forecast by specific geographic regions and/or states. •Forecast based on itemized vehicle options and accessories. (vii) The Contractor shall deliver via a FTP file one (1) electronic copy of each deliverable to the designated persons listed below on the date it is due. Changes to staff shall be issued to the contractor by email notification. All deliverables shall be delivered no later than the date specified herein and in each subsequent task order. Email delivery to the following persons with the Subject: Residual Report: •Matt Stockburger, Program Manager (PM),
[email protected] •Bridget Duffy, GSA Contracting Officer,
[email protected], (viii) The following provision applies to this acquisition: Federal Acquisition Regulation (FAR) 52.212-1 entitled Instructions to Offerros - Commercial. The following addendum is being added to provision 52.212-1: You must submit each of the following as part of your complete package. A)Cover Page. Including the following information at minimum: 1.Company Name as it appears in SAM 2.Company DUNS Number 3.Company Address 4.Company point of contact for the RFQ including name, title, phone, and email. 5.Delivery Date ARO 6.Tax Payer Identification Number B)Representations and Certifications. In accordance with FAR 52.212-3 (or statement that they have been completed in SAM. C)Price D)Outline the process used to determine residual forecast values. Any requirements offered which do not meet the Government's minimum requirements shall be identified on a separate word document. (ix) The following provision applies to this acquisition: FAR 52.212-2 entitled Evaluation -Commercial Items. The Government will award to the vendor whose offer is technically acceptable, meets mandatory requirements and represents the best value. (x) Offers are to include a completed copy of provision FAR 52.212-3 entitled Offeror Representations and Certifications - Commercial Items. (xi) The following provision does apply to this acquisition: 52.212-4 entitled Contract Terms and Conditions - Commercial Items. (xii) The following clause is applicable to this acquisition: FAR 52.212-3, Data Universal Numbering System (DUNS) Number, FAR 52.204-7 Central Contract Registration, FAR52.212-5 entitled Contract Terms and Conditions Required to Implement Statues or Executive Orders -Commercial Items. The following FAR Clauses within the aforementioned clause are being selected as applicable: 52.223-13, 52.219-6, 52.222-3, 52.222-19, 52.222-21, 52.222-22, 52.222-25, 52.222-26, 52.222-36, 52.222-50, 52.225-13, 52.232-1, 52.232-33, 52.225-3, 52.225-4, 52.233-2, 52.233-3, and 52.233-4. (xiii) There are no additional contract requirement(s) or terms and conditions necessary for this acquisition that is consistent with customary commercial practices. (xiv) There is not a Defense Priorities and Allocations System (DPAS) number assigned to this acquisition. (xv) All responsible sources may submit a quote by 4:00 PM Eastern Standard Time on January 31, 2013. Quotes received after that time will not be considered. Contractors must be registered in the System for Award Management (SAM) prior to award. To register, go to www.sam.gov. (xvi) Contact Charlene Cardenas for information regarding the solicitation at 703-603-8182 or by email at
[email protected]. The response to this solicitation may be accomplished electronically by submitting a quote to:
[email protected] with a copy sent to
[email protected] line: Response to solicitation QMAE-BD-130003-N no later than January 31, 2013 4:00 PM Eastern Standard Time. Any amendments to this RFQ will be published on this website. Therefore, it is the offeror's responsibility to visit this website frequently for updates on this procurement. All quotes submitted in response to this RFQ shall include the following: Name of Offeror:__________________________________________________________ Address:__________________________________________________________________ Point of Contact: __________________________________________________________ Telephone No: ____________________________ Fax: __________________________ Email Address: ______________________________________________________________ Price: ____________________________ All proposed prices shall be fixed price. The Federal Government is tax exempt. TAXPAYER IDENTIFICATION NUMBER: DUN & BRADSTREET NUMBER: