S -- Guard and Related Services, Centers for Medicare & Medicaid Services (CMS) in and around Baltimore, MD

Synopsis for CMS Contract The Federal Protective Service/Department of Homeland Security (DHS) has a requirement for professional guard and related services. The contractor shall perform these services as required at the Centers for Medicare & Medicaid Services (CMS) in and around Baltimore, MD. This solicitation is 100% set-aside for Small Business Concerns and will use best value criteria to determine the award. The resulting contract shall be for a one-year period of performance with the possibility of four consecutive one-year option periods. The solicitation will be available on or about January 12, 2004 and services will start on or about May 1, 2004. The subject solicitation includes “Sensitive But Unclassified Building Information” (SBU). For security reasons, and before release of any SBU Information, the requestor must complete and sign a “Request for Sensitive But Unclassified Documents” (Form B) included in this notice. All contractors must be registered in the Central Contractor Registration (CCR) at www.ccr.gov, to be considered for award. In addition, the following information must be submitted and/or provided by the requestor via the spaces provided in the notice; 1) copy of business license; 2) company’s Dun and Bradstreet number; to obtain a DUNS number for free, call Dunn & Bradstreet at (800-333-0505); and 3) valid tax identification number. The notice can be obtained from and shall be submitted to the point of contact cited herein. After verification of the preceding information, the requestor will be designated as an authorized user. The contracting officer will then release the documents to the requestor. Upon receipt of these documents, the requestor must ensure that further distribution of the solicitation is preceded by the execution of the document security notice. This includes all subcontractors and supplies. Upon receipt of exhibits and specifications, the contractor shall familiar themselves with the handling of requirements for SBU documents and the disposal of requirements for SBU documents. Contractors are required to submit appropriate state licenses and permits prior to award. For security reasons, the solicitation will not be posted to FedBizOpps. Interested parties must provide their email address to receive appropriate documents. Questions regarding this procurement may be directed to Cynthia Palmer at [email protected] or Peter Andrews at [email protected] or via fax at (215) 521-2169. Telephone request will not be honored. For information purposes, the correct current address for the Federal Protective Service for this solicitation is: 200 Chestnut Street, Suite 804, Philadelphia, PA 19106. FORM B REQUEST FOR SENSITIVE BUT UNCLASSIFIED DOCUMENTS This solicitation includes Sensitive But Unclassified (SBU) building information. SBU documents provided under this solicitation are intended for use by authorized users only. In support of this requirement, FPS requires bidders/offerors to exercise reasonable care when handling documents relating to SBU building information per the solicitation. REASONABLE CARE: 1. Limiting dissemination to authorized users. Dissemination of information shall only be made upon determination that the recipient is authorized to receive it. The criterion to determine authorization is need-to-know. Those with a need-to-know are those who are specifically granted access for the conduct of business on behalf of or with FPS. This includes all persons or firms necessary to do work at the request of the Government, such as architects and engineers, consultants, contractors, sub-contractors, suppliers, and others that the contractor deems necessary in order to submit an offer/bid or to complete the work or contract, as well as maintenance and repair contractors and equipment service contractors. NOTE: It is the responsibility of the person or firm disseminating the information to assure that the recipient is an authorized user and to keep records of recipients. Authorized users shall provide identification as set forth below: Valid identification for non-Government users. Authorized non-Government users shall provide valid identification to receive SBU building information. The identification shall be presented and verified for each dissemination. Valid identification shall be all items (a) through (c), below, and including item (d), as necessary: (a) A copy of a valid business license or other documentation granted by the state or local jurisdiction to conduct business. The license at a minimum shall provide the name, address, phone number of the company, state of incorporation, and the name of the individual legally authorized to act for the company. The business must be of the type required to do the work. A general contractor’s license may be substituted for the business license in states that do not issue such licenses. In the rare cases where a business license is not available from the jurisdiction, the information shall be provided and testified to by the submitter; and (b) Verification of a valid DUNS Number against the company name listed on the business license or certification. Verification may be obtained through http://www.fpdc.gov, or by calling Dun & Bradstreet at 703-807-5078 to set up an account; and (c) A Valid IRS Tax ID Number of the company requesting the information; and, as necessary, (d) A Valid picture state driver’s license shall be required of person(s) picking up SBU documents. Phone verification must be made to a previously validated authorized user that the individual(s) picking up the documentation is authorized to do so by the company obtaining the documents. SBU documents will not be released to any individual or firm who has not, either previously or at the time of pickup, supplied the required documentation as outlined in paragraphs (a) through (c), above. 2. Retaining and destroying documents. The efforts required above shall continue throughout the entire term of the contract and for whatever specific time thereafter as may be necessary. Necessary record copies for legal purposes (such as those retained by the architect, engineer, or contractor) must be safeguarded against unauthorized use for the term of retention. Documents no longer needed shall be destroyed (such as after contract award, after completion of any appeals process or completion of the work). Destruction shall be done by burning or shredding hardcopy, and/or physically destroying CD’s, deleting and removing files from the electronic recycling bins, and removing material from computer hard drives using a permanent erase utility or similar software. 3. Term of Effectiveness. The efforts required above shall continue throughout the entire term of contract and for what specific time thereafter as may be necessary, as determined by the Government. Necessary record copies for legal purposes (such as those retained by the architect, engineer, or contractor) must be safeguarded against unauthorized use for the term of retention. 4. Written agreement of disposal. For all contracts using SBU building information, the contractor shall provide a written statement that he and his subcontractors have properly disposed of the SBU building documents, with the exception of the contractor’s record copy, at the time of Release of Claims to obtain final payment. Documents no longer needed shall be destroyed (such as after contract award, after completion of any appeals process or completion of the work). Destruction shall be done by burning or shredding hardcopy, and/or physically destroying CDs, deleting and removing files from the electronic recycling bins, and removing material from computer hard drives using a permanent erase utility or similar software. The recipient acknowledges the requirement to use reasonable care, as outlined above, to safeguard the documents and, if not awarded, the contract (and at the completion of any protest/appeal process) will make every reasonable and prudent effort to destroy or render useless all SBU information received during the solicitation. I agree that I will abide by this agreement and will only disseminate Sensitive But Unclassified (SBU) building information to other authorized users under the conditions set forth above. Name of Requestor: ______________________________________ (Please Print) Name Of Firm: ___________________________________________ Signature: ______________________________________________ Title: __________________________________________________ Date: __________________________________________________ Telephone Number: ______________________________________ Address: _______________________________________________ _______________________________________________ _______________________________________________ DUNS Number: _________________________________________ Verified: Yes No IRS Tax ID Number______________________________________