Project Title: Hoover Dam Elevator Modernization RFI No. R13PS30152RFI Amendment No. 1 Purpose of Amendment: The purpose of this amendment is to provide information from the Request for Information No. R13PS30152RFI Industry Day and Site Visit. Receipt of Capability Statements: The date for receipt of statements is hereby extended from March 11, 2013 to March 13, 2013 at 4:00 pm local time. The place for receipt of offers remains P.O. Box 61470, Boulder City, NV 89006, for U.S. Mail, and 500 Fir Street, Boulder City, NV 89005 for overnight mail, Hand-carried offers should be delivered to the Bureau of reclamation, Lower Colorado Regional Office, Annex Building, Nevada Highway and Parker Street, Boulder City, NV or e-mail to
[email protected]. Description of the Amendment: 1. An Industry Day and Site Visit was held on February 25, 2013. The minutes from the Industry Day, attendance sheet, questions and answers are found herein. 2. The information found herein are as follows: a. Minutes from the Conference b. Attendance Sheet c. Questions and Answers 3. The Industry Day Site Visit Minutes contained a Technical document in section III 'Project Requirements' described as "Power Point Handout" that can't be posted at FBO/NBC due to posting limitations. Prospective vendors should request this document by contracting Cristina Hayden at
[email protected]. MEETING - MINUTES INDUSTRY DAY- SITE VISIT Hoover Dam Elevator Modernization RFI No. R13PS30152RFI Monday February 25, 2013, 10:00 AM PST I INTRODUCTION Good morning. On behalf of the Acquisition and Assistance Management Office we would like to thank you for attending the Industry Day and site visit for R13PS30152RFI Hoover Dam Elevator Modernization RFI. The purpose of the meeting is to provide an overview of the requirement and provide a site visit. This meeting will start with the requirements that offerors must provide in their capabilities package and will proceed into a general summary of the technical requirements. Following the meeting there will be a site visit. The government desires effective communications and we encourage questions. No 'official answers' will be provided today to ensure effective communications. For your convenience, we have provided a question sheet as an attachment to the agenda To ensure effective and conscience communications please submit all questions in writing by Friday March 1, 2013 at 4:00 pm PST to Cristina Hayden at
[email protected] to ensure inclusion in an RFI amendment. A sign-in sheet is being circulated so if you don't get it please let me know. Let's take a minute to go around the room and introduce ourselves. Please indicate the company you represent, your name, title or position, and role or responsibility in this acquisition. We will start with the Bureau of Reclamation employees. BOR Employees: [employees go around individually introduce themselves, title and role/responsibility.] Cristina Hayden Contracting Specialist (AAMO) Greg Harburger Contracting Specialist (AAMO) Alex Chavez Electrical Engineer and Technical Point of Contact, Hoover Charles Bullen Visitor Center Maintence Supervisor, Hoover Offerors: [employees & mfg reps go around individually introduce themselves] You should have an agenda along with my business cards; please raise your hand if you did not receive the information? II RFI SUMMARY This is a request for information (RFI) for planning purposes only. This is a Request for Information (RFI) only as defined in FAR 15.201(e) to obtain information about capabilities and market information related to modernization improvements to eight elevators at Hoover Dam and is for planning purposes only. This RFI is not a request for competitive proposals; therefore, responses to this notice are not considered offers and cannot be accepted by the Government to form a binding contract. No formal solicitation for this work exists at this time. Reclamation is seeking responsible sources having capabilities to perform construction work to perform modernization for eight (8) existing elevators at Hoover Dam, Nevada and Arizona. Please NOTE that all responsible offerors are requested to submit an electronic capability statement for this requirement. Capability Statements Due: Monday March 11, 2013 by 4:00 PM local time Amendments issued to date: 0 General Proposal Instructions (THIS IS A REQUEST FOR INFORMATION -please see RFI at FBO for information to be included in required responses) a. Offeror's when submitting your Capability Statements please ensure the following information is included: (i) Business Name (ii) Point of Contact to include E-Mail Address and Telephone Number (iii) DUNS (iv) NAICS code(s) applicable to this requirement (v) Business Size and Type (vi) Demonstrate ability to obtain bonding (vii) State firm's ability/flexibility to perform work Monday through Friday from 6:00 p.m. to 6:00 a.m. and weekends (viii) Demonstrate the firm's experience by providing a list of at least three comparable projects completed within the past five years in which your firm provided elevator Modernization on comparable structures (see RFI for specific information to be included) (ix) Acknowledgement of all amendments III PROJECT REQUIREMENTS A. Objective B. General Scope of Work C. Detailed Requirements/Elevator Specifications D. Constraints E. Transportation & Access to Work Site F. Equipment Delivery G. Site Visit Safety IV GENERAL RFI QUESTIONS Submit all questions in writing to Ms. Cristina Hayden at
[email protected] or 702-293-8025 or via fax at 702-293-8499. Questions are requested to be submitted ASAP; however, note the deadline on questions for the amendment is Friday 03-1-13 4:00 p.m. PST. V SITE TOUR VI TECHNICAL QUESTIONS See Questions and Answers contained in Amendment No. 1. VII CONCLUSION We appreciate your interest and participation in R13PS30152RFI Industry Day, thank you for attending. ATTENDANCE SHEET Cristina Hayden Contracting Specialist (AAMO) TEL.: 702-293-8025
[email protected] Greg Harburger Contracting Specialist (AAMO) Alex Chavez Electrical Engineer and Technical Point of Contact, Hoover Charles Bullen Visitor Center Maintence Supervisor, Hoover Stephanie Saia Delaware Elevator - Premier Consultants International, Contractor Keith Mitchell Delaware Elevator - Premier Consultants International, Contractor Natasha Kraus Kone, Contractor Jon Jasper Kone, Contractor Zac Christiansen Otis, Contractor Jeff Quinn Otis, Contractor Joe Terc ThyssenKrupp Elevator America, Contractor Questions from the February 25, 2013 R13PS30152RFI Hoover Dam Elevator Modernization Request for Information - Industry Day and Site Visit Q1 Will cost for parking be included? A: We are in the planning phase. When it is determined that a formal solicitation will be issued a pre-solicitation notice and solicitation will be posted on Federal Business Opportunities (FBO) web site at http://www.fedbizopps.gov/. This information will be provided in the solicitation when it is posted to FBO. Q2: Will there be an area to stage material? A: Please refer to answer number 1 above. Q3: Are there restrictions on drilling or anchoring? A: Please refer to answer number 1 above.1 Q4: On the passenger elevators (KONE machines), is it possible to remove the outside glass in order to use a crane to remove and bring up materials? Are there limitations on crane use? A: Please refer to answer number 1 above. Q5: Will the art work be relocated from on top of the passenger elevator machine area by the building to gain access to the motors? A: Please refer to answer number 1 above. Q6: We would be happy to have a state inspector take a look before everyone bids to determine what will need to be changed/ upgraded. Would this be an option? A: We are in the planning phase. No formal solicitation for this work exists at this time; as a result, no award will be made as a result of any pricing/or bid information submitted in response to R13PS30152RF. When it is determined that a formal solicitation will be issued a pre-solicitation notice and solicitation will be posted on Federal Business Opportunities (FBO) web site at http://www.fedbizopps.gov/. This information will be provided in the solicitation when it is posted to FBO. Q7: Without a site visit for electrical/fire protection vendors, we really have no way to give accurate monetary estimates of what the work will cost the customer. Would you prefer that we exclude the work from our bid and just include the work that will need to be performed by those trades? A: We are in the planning phase. No formal solicitation for this work exists at this time; as a result, no award will be made as a result of any pricing/or bid information submitted in response to R13PS30152RF. When it is determined that a formal solicitation will be issued a pre-solicitation notice and solicitation will be posted on Federal Business Opportunities (FBO) web site at http://www.fedbizopps.gov/. This information will be provided in the solicitation when it is posted to FBO. Q8: Is having two crews on site, each working on different sides of the dam an option? A: Please refer to answer number 1 above. Q9: Should we be looking to use 2014 labor rates and material costs in our bid? A: We are in the planning phase. No formal solicitation for this work exists at this time; as a result, no award will be made as a result of any pricing/or bid information submitted in response to R13PS30152RF. When it is determined that a formal solicitation will be issued a pre-solicitation notice and solicitation will be posted on Federal Business Opportunities (FBO) web site at http://www.fedbizopps.gov/. This information will be provided in the solicitation when it is posted to FBO. Q10: Will Hoover Dam be responsible for the opening and closing of the required machine room entrance drywall? A: Please refer to answer number 1 above. Q11: Will scheduling be required with staff that will be operating hoist equipment or will they be readily available? A: Please refer to answer number 1 above. Q12: Who will be inspecting the modernized units at turnover? A: Please refer to answer number 1 above. Q13: Will the elevator supplier be responsible for associated work outside of the elevator scope? I.E. mechanical, electrical and structural? A: Please refer to answer number 1 above. Q14: Is there a particular time of year when you would like this project to be scheduled? Are there slow periods when this work would best be scheduled? What will be the hours of operation? Will shift work be allowed? A: Please refer to answer number 1 above. Q15: Will cutting into the concrete be allowed to accommodate the new elevator machines? A: Please refer to answer number 1 above. Q16 If cutting is not allowed the existing machines would have to be retained. Are you going to consider rebuilding the existing machines? A: Please refer to answer number 1 above. Q17: Will maintenance be included as part of the contract award? If so for how many years? A: Please refer to answer number 1 above. Q18: What existing elevator equipment must be considered Historical artifacts? A: Please refer to answer number 1 above. ADDITIONAL INFORMATION The Government is not required to provide feedback to RFI Responders. When it is determined that a formal solicitation will be issued, a pre-solicitation notice will be posted on Federal Business Opportunities web site at http://www.fedbizopps.gov/.