UPGRADE OF AUDIO SYSTEM

This is a combined synopsis/solicitation for Commercial Items in accordance with the format prescribed in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are requested and a written solicitation will not be issued. The solicitation is being issued as a Request for Quote (RFQ); solicitation number is H92244-13-T-0176, and a firm fixed price contract is contemplated. A sole source award is anticpated by the agency (see below). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-65 effective 29 January 2013. This procurement is a 100% small business set-aside and the associated North American Industry Classification System (NAICS) code is 238210 with a business size standard of $14 million. The DPAS rating for this procurement is DO-S10. The Naval Special Warfare Development Group (NSWDG) has a requirement to procure the following: Sole Source Justification: The Naval Special Warfare Development Group (NSWDG) anticipates an award of a sole source firm fixed price contract (FFP) to Strategic Systems, Inc. of 3434 Central Parkway SW, Decatur, IL, 35603 for the procurement of an upgrade to the Close Quarters Combat Recording (CQCR) system audio hardware and software at the Demolition Training Complex (DTC). The CQCR is utilized for after action review, video storage, special effects, audio and communication with the control room. The system was installed by Strategic Systems Inc. (SSI) in 2005-6. This requisition is for upgrading the components in the boxes that are used to broadcasst audio and for the end users to contact the control room. The components in the box must be compatible with the proprietary software installed by SSI. If a non compatible design was installed the software for the CQCR would have to be modified or rewritten to accommodate at a significant increase in cost. Range Division has three CQCR systems which were installed by SSI. This was done to provide a single system design. A technician can be trained on the one system and be technically proficient to operate any of the three separate control rooms. Section B Schedule of Supplies and Services CLIN 0001 Install upgrade to the Close Quarters Combat Recording (CQCR) system audio hardware and software at the Demolition Training Complex (DTC). See Detailed Description/Statement of Work. Qty- 1 Group Place of Performance: NSWDG, 1636 Regulus Ave, Virginia Beach VA, 23461 Section C Detailed Description/Statement of Work A.1 INTRODUCTION A.1.1 This requirement is for the Close Quarters Combat Recording (CQCR) System at the Demolition Training Complex to refurbish the audio system. A.2 BACKGROUND A.2.1 The existing system installation was completed in June 2007. The audio amplifiers that were originally installed are out of production. A compatible amplifier that will operate with the existing Digigram system will require modifications to the existing backplane mounting due to the larger size. The existing Atlas paging horn speakers are degrading after 10+ years of use. In order to reduce the number of components between ranges, these shall be replaced with a similar outdoor speaker that is used at SATEC. The purpose of the audio system is to inject realistic sounds for training purposes and as a way to contact the Control Room for two-way communications. A.3 SCOPE OF WORK A.3.1 This requirement is for the upgrade/refurbishment of the DTC Audio system. Specific objectives include: • Remove existing Atlas paging speakers and replace with Yorkville C120P/Endeavor IO-605 and mounting brackets similar to what is used at SATEC. Replace cabling from the audio box at the base of the pole to the mounted speakers, approximately 25 feet above the ground. The contractor will need to rent a JLG or similar device to reach the speakers. • Redesign the Audio Call boxes at locations XC1, XC3, XC4, XC6, XC7, XC8 and XC11 to allow for the installation of compatible amplifiers. Remove the transformer in the audio box that is used for the Atlas speakers. • Redesign the Audio Call boxes at locations XC2, XC5 and XC12 to allow for the installation of compatible amplifiers. These locations do not have an external paging speaker. • Remove the icon and associated software in Wonderware, ESControl, Digigram, etc that refers to the XC2 external speaker. The Contractor must be a licensed integrator for Digigram in order to ensure proper communications between the CQCR program and Digigram. • Purchase and replace new Allen-Bradley Panic and Call buttons. Replace the existing Call button with the type used at SATEC (Part numbers GCX1113 - 22mm Push Button and ECX1706-5 - Silicon Cover for Push Button). Replace all components in each buildings enclosure audio enclosure except for the Digigram which will be re-used. There are a total of 4 audio enclosures in three buildings. Components must be compatible with the supplies 12VDC power source. Determine if upgraded amplifier and all components will fit in the existing space, if not redesign the component layout to fit in the constrained space. • Inspect and repair, if necessary, the Nortel switch in the manhole between buildings 901 and 903. Ports 4 and 5 for VLAN3 have failed. This connection has a coupler installed as shown in drawing M60526-A-03. Determine if the switch can be removed while maintaining audio quality to all locations. • The upgraded components must be compatible with the existing CQCR software program. SOW PART B-REQUIREMENTS B.1 SOFTWARE TESTING AND COMPATIBILITY The contractor shall ensure that the installed hardware matches the existing Input/Output connections in the audio software interface. All GPIO connections shall be verified. • The software shall be tested for the minimum conditions: o Panic Button disables all audio o Panic button flashes the appropriate icon on the Main Screen o Call button disables audio at the respective pole o Call button flashes the appropriate icon on the Main Screen o Audio is heard at each paging and communications speakers individually o There is two-way communications at each pole • A Government developed spreadsheet will be utilized and signed off by a Government and Contractor representative to ensure 100% operational status of the system. B.2 GOVERNMENT ACCEPTANCE TESTING The Contractor shall support a one (1) day (business day) Government acceptance test. The Contractor shall note any discrepancies during this time period and correct any problems prior to final acceptance by the Government. The Government will document final acceptance by signing a Contractor prepared DD Form 250, Material Inspection and Receiving Report. B.3 DELIVERABLE ITEMS B.3.1 The Contractor shall provide the following: • Updated AutoCAD drawings • Source Code for the CQCR Software • Configuration files for Digigram • Fourteen (14) audio backplanes, one for each enclosure SOW PART C-SUPPORTING INFORMATION C.1 PLACE OF PERFORMANCE C.1.1 Software development and engineering shall be conducted at the contractor's facility. Final installation and software acceptance shall be at the Governments facility in Virginia Beach, VA. C.2 PERIOD OF PERFORMANCE C.2.1 The Contractor shall complete the installation and acceptance testing no later than three (3) months after contract award. C.3 SPECIAL CONSIDERATIONS C.3.1 Contractor-Furnished Materials • The contractor shall furnish all materials necessary for installing and testing equipment and software. C.3.3 Contractor Qualifications and Experience • Contractor shall be authorized by Strategic Systems Inc to make changes to the existing software in order to maintain the warranty. • The Contractor must be a licensed integrator for Digigram. The Government will not sign any release forms, as Government liability is governed by the contract and applicable Federal law and regulation. Following Clauses and Provision applies to this procurement. CLAUSES INCORPORATED BY REFERENCE: FAR 52.202-1 Definitions Jul-04 FAR 52.203-3 Gratuities Apr-84 FAR 52.203-6 Restrictions On Subcontractor Sales To The Government - Alt I (Oct-1995) Sep-06 FAR 52.203-10 Price or Fee Adjustment for Illegal or Improper Activity Jan-97 FAR 52.204-99 Syste m for Award Management Registration (DEVIATION) Aug-12 FAR FAR 52.209-6 52.211-6 Protecting the Governments Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. Brand Name or Equal Dec-10 Aug-99 FAR 52.211-14 Notice of Priority Rating for National Defense, Emergency Preparedness, and Energy Program Use Apr-08 FAR 52.212-1 Instructions to Offerors -- Commercial Items Jun-08 FAR 52.212-4 Contract Terms and Conditions--Commercial Items Jun-10 FAR 52.219-28 Post-Award Small Business Program Representation Apr-09 FAR 52.222-3 Convict Labor Jun-03 FAR 52.223-18 Contractor Policy to Ban Text Messaging While Driving Sep-10 FAR 52.222-19 Child Labor-Cooperation with Authorities and Remedies Aug-09 FAR 52.222-21 Prohibition Of Segregated Facilities Feb-99 FAR 52.222-26 Equal Opportunity Mar-07 FAR 52.222-36 Affirmative Action For Workers With Disabilities Oct-10 FAR 52.222-50 Combating Trafficking of Persons Feb-09 FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving Aug-11 FAR 52.225-13 Restrictions on Certain Foreign Purchases Jun-08 FAR 52.225-25 Prohibition on Engaging in Sanctioned Activities Relating to Iran--Certification Sep-10 FAR 52.227-1 Authorization and Consent Dec-07 FAR 52.232-9 Limitation On Withholding Of Payments Apr-84 FAR 52.232-15 Progress Payments Not Included Apr-84 FAR 52.232-23 Assignment of Claims Jan-86 FAR 52.232-33 Payment by Electronic Funds Transfer--Central Contractor Registration Oct-03 FAR 52.233-1 Alt I Disputes Dec-91 FAR 52.233-3 Protest After Award Aug-96 FAR 52.233-4 Applicable Law for Breach of Contract Claim Oct-04 FAR 52.237-2 Protection of Government Buildings, Equipment, and Vegetation Apr-84 FAR 52.242-13 Bankruptcy Jul-95 FAR 52.243-1 Alt I Changes -- Fixed-Price Alt I Apr-84 FAR 52.246-25 Limitation of Liability - Services Feb-97 FAR 52.249-8 Default (Fixed-Price Supply & Service) Apr-84 DFARS 252.204-7000 DISCLOSURE OF INFORMATION Dec-91 DFARS 252.204-7003 Control Of Government Personnel Work Product Apr-92 DFARS 252.209-7002 Disclosure of Ownership or Control by a Foreign Government. Jun-10 DFARS 252.209-7004 Subcontracting with Firms That Are Owned or Controlled by the Government of a Terrorist Country Dec-06 DFARS 252.211-7003 Item Identification and Valuation Aug-08 DFARS 252.225-7000 Buy American Act--Balance of Payments Program Certificate Dec-09 DFARS 252.225-7001 Buy American Act And Balance Of Payments Program Jan-09 DFARS 252.225-7002 Qualifying Country Sources as Subcontractors Apr-03 DFARS 252.232-7010 Levies on Contract Payments Dec-06 DFARS 252.247-7023 ALT III Transportation of Supplies by Sea ALT III May-02 SOFARS 5652.204-9003 Disclosure of Unclassified Information (2007) SOFARS 5652.204-9004 Foreign Persons (2006) Section K SOFARS 5652.237-9000 Contractor Personnel Changes (1998) Section I CLAUSES INCORPORATED BY REFERENCE: FAR 52.202-1 Definitions Jan-12 FAR 52.203-3 Gratuities Apr-84 FAR 52.203-6 Restrictions on Subcontractor Sales to the Government (Sep 2006) Alternate I (Oct 1995) Sep-06 FAR 52.203-10 Price or Fee Adjustment For Illegal or Improper Activity Jan-97 FAR 52.204-99 System for Award Management Registration (DEVIATION) Aug-12 FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards Feb-12 FAR 52.209-6 Protecting the Governments Interest When Subcontracting With Contractors Debarred, Suspended or Proposed for Debarment Dec-10 FAR 52.211-14 Notice of Priority Rating for National Defense Use Apr-08 FAR 52.211-15 Defense Priority and Allocation Requirements Apr-08 FAR 52.212-1 Instructions to Offerors - Commercial Items Feb-12 FAR 52.212-3 Offeror Representations and Certifications Commercial Items Feb-12 FAR 52.212-4 Contract Terms and Conditions-Commercial Items Feb-12 FAR 52.212-5 DEV Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Deviation) Feb-12 FAR 52.219-6 Notice of Total Small Business Set-Aside Nov-11 FAR 52.222-3 Convict Labor Jun-03 FAR 52.222-19 Child Labor Law - Cooperation with Authorities and Remedies Jul-10 FAR 52.222-21 Prohibition Of Segregated Facilities Feb-99 FAR 52.222-26 Equal Opportunity Mar-07 FAR 52.222-36 Affirmative Action For Workers With Disabilities Oct-10 FAR 52.222-50 Combating Trafficking in Persons Feb-09 FAR 52.223-18 Encouraging Contractor Policy to Ban Text Messaging While Driving Aug-11 FAR 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration Oct-03 FAR 52.232-36 Payment by Third Party Feb-10 FAR 52.233-1 Alt I Disputes Alt I (Dec 1991) Jul-02 FAR 52.233-3 Protest After Award Aug-96 FAR 52-242-13 Bankruptcy Jul-95 FAR 52.243-1 Alt I Changes-Fixed Price Alt I (Apr 1984) Aug-87 FAR 52.246-25 Limitation of Liability - Services Feb-97 FAR 52.247-29 F.o.b. Origin Feb-06 FAR 52.249-8 Default (Fixed Price Supply & Services) Apr-84 FAR 52.253-1 Computer Generated Forms Jan-91 DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials Sep-11 DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights Jan-09 DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials Nov-11 DFARS 252.204-7003 Control of Government Personnel Work Product Apr-92 DFARS 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items Jan-12 DFARS 252.225-7000 Buy American Act-Balance of Payments Program Certificate Dec-09 DFARS 252.225-7001 Buy American Act and Balance of Payments Program Oct-11 DFARS 252.225-7002 Qualifying Country Sources as Subcontractors Apr-03 DFARS 252.232-7010 Levies on Contract Payments Dec-06 DFARS 252.247-7023 Transportation of Supplies by Sea Alt III May-02 SOFARS 5652.204-9004 Foreign Persons 2006 SOFARS 5652.233-9000 Independent Review of Agency Protests Aug-11 SOFARS 5652.237-9000 Contractor Personnel Changes 1998 SOFARS 5652-252-9000 Notice of Incorportation of Section K 1998 CLAUSES INCORPORATED BY FULL TEXT Please note that due to character limitation, full text of the Federal Acquisition Regulation (FAR) can be accessed on the internet at http://www.farsite.af.mil 52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers in descending order of importance: (i) Technical - Offeror shall provide documentations that demonstrate that it meets the requirements of this solicitation. (ii) Past Performance - Offerors shall provide name, title, and phone number of principal for no less than three prior or current contracts/agreements for similar scoped projects performed during the previous three years. To be technically acceptable, the submitting offeror must submit relevant and current past performance in ALL areas noted in this combined synopsis/solicitation. The Government will evaluate each offeror's experience on the basis of its depth and its relevance to the work that will be required under the prospective contract. (iii) Price -All line items will be reviewed for price reasonableness. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. FAR 52.212-3 Alt I Offeror Representations and Certifications Commercial Items (APR 2011) - Alternate 1 Feb-12 FAR 52.222-22 Previous Contracts and Compliance Reports Feb-99 FAR 52.222-25 Affirmative Action Compliance Apr-84 FAR 52.222-41 Service Contract Act of 1965, as amended Nov-07 FAR 52.252-2 Clauses Incorporated By Reference Feb-98 FAR 52.252-5 Authorized Deviations in Provisions Apr-84 FAR 52.252-6 Authorized Deviations in Clauses Apr-84 SOFARS 5652.201-9002 Authorized Changes Only By Contracting Officer 2005 The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as part of this contract. Except as specified herein, no order, statement, or conduct of Government personnel who visit the contractor's facilities or in any other manner communicates with Contractor personnel during the performance of this contract shall constitute a change under the Changes clause in Section I. In the event the Contractor effects any change at the direction of any person other the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred as a result thereof. The address and telephone number of the Contracting Officers are Ana Downes, telephone (757) 862-9465 and Christine Anderson, telephone (757) 862-9469. SOFARS 5652.204-9003 Disclosure of Unclassified Information Jan-07 (a) On September 21, 2001, the Department of Defense designated Headquarters US Special Operations Command (USSOCOM) a sensitive unit, as defined by Title 10 United States Code (USC) Section 130b (10 USC 130b). In keeping with this designation, unclassified information related to USSOCOM military technology acquisitions managed by USSOCOM or any of its component commands, will be designated Controlled Unclassified Information (CUI). As such, the contractor hereby unequivocally agrees that it shall not release to anyone outside the Contractor's organization any unclassified information, regardless of medium (e.g., film, tape, document, contractor's external website, newspaper, magazine, journal, corporate annual report, etc.), pertaining to any part of this contract or any program related to this contract, unless the Contracting Officer has given prior written approval. Furthermore, any release of information which associates USSOCOM, Special Operation Forces (SOF), or any component command with an acquisition program, contractor, or this contract is prohibited unless specifically authorized by USSOCOM. (b) Request for approval shall identify the specific information to be released, the medium to be used, and the purpose for the release. The contractor shall submit the request to the Contracting Officer at least 45 days before the propose date for release for approval. No release of any restricted information shall be made without specific written authorization by the Contracting Office. (c) The Contractor shall include a similar requirement in each subcontract under this contract. Subcontractors shall submit request for authorization to release through the prime contractor to the Contracting Officer. (d) The Contractor further understands that Title 18 USC Section 701 specifically prohibits the use of the USSOCOM emblem or logo in any medium (e.g., corporate website, marketing brochure, news paper, magazine, etc.) unless authorized in writing by USSOCOM. Forward any request to use the USSOCOM emblem or logo through the Contracting Officer. SOFARS 5652.215-9016 Technical and Contractual Questions Concerning This Solicitation (JAN 2000) As prescribe in 5615.209(l), insert the following provision, Editable and Fill-ins All questions concerning this procurement, either technical or contractual must be submitted in writing to the Contracting Office. No direct discussion between the technical representative and a prospective offeror will be conducted unless it is deemed necessary by the Contracting Officer. Questions shall be sent to the following point of contact: Joseph Reaume - Contract Specialist [email protected] PH - 757-862-9476 1636 Regulus Ave. Virginia Beach, VA 23461-2299 SOFARS 5652.232-9003 Paying Office Instructions (2005) As prescribed in 5632.7004(b), insert the following clause, Editable & Fill-ins (a) The Primary Contracting Office Point of Contact is: Joseph Reaume, Contracting Specialist, NSWDG, 1636 Regulus Ave. Virginia Beach, VA 23461-2299, [email protected], 757-862-9476. (b) The Administrative Contracting Office Point of Contact is: Joseph Reaume, Contracting Specialist, NSWDG, 1636 Regulus Ave. Virginia Beach, VA 23461-2299, [email protected], 757-862-9476. (c) The Contracting Officer's Representative is: Joseph Reaume, Contracting Specialist, NSWDG, 1636 Regulus Ave. Virginia Beach, VA 23461-2299, [email protected], 757-862-9476. (d) Invoice(s) should be forwarded directly to the following designated billing office: Located in block 9 of the SF1449. (e) Payment will be made by the office designated in Block 12 on Standard Form 26, Block 25 on Standard Form 33, or Block 15 on DD form 1155, Block 18a on Standard Form 1449 or otherwise designated paying office. (f) Payment to the contractor shall be mailed to the following address to be determined before contract award. (g) Special Payment Instructions: None. SOFARS 5652.233-9000 Independent Review of Agency Protests (2005) All protests shall be submitted through the Contracting Officer. A request for an independent review of the protest decision may be made to the Chief of Contracting. Submit request in accordance with FAR 33.104(d) (4) to: Naval Special Warfare Development Group, Chief of Contracting, (N01K), 1636 Regulus Avenue, Virginia Beach, Virginia 23461-2299, Fax (757) 862-0809. All questions concerning this procurement, either technical or contractual must be submitted to [email protected]. The offeror agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes. Only complete quotes will be considered for award. If you have previously provided a quote please resubmit in accordance with this solicitation. Offerors must scrutinize this solicitation and ensure their proposals and submissions comply with all requirements. It is not sufficient to merely state your proposal complies with the solicitation requirements. You must clearly identify how your proposal meets ALL of the solicitation requirements. Point of contact for this procurement is Joseph Reaume at phone number: (757-862-9476) or email at [email protected]. All responsible sources may submit a quote, which shall be considered by NSWDG. Quotes must be received by Joseph Reaume by email at [email protected] , fax at (757) 862-0809 or U.S. Postal mail addressed to NSWDG, Attn: Joseph Reaume (Contracts/N01K), 1636 Regulus Avenue, Virginia Beach, Virginia 23461-2299 no later than 11:00 a.m. Eastern Standard Time (EST) on 15 April 2013.