Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs." This is a combined synopsis and solicitation for the following requirement: Remove/Purchase/Install Public Address (PA) System Bldg. 5013 at the Dyess AFB Fire Department, in accordance with Statement of Work. This synopsis and solicitation is prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a request for quote (RFQ). Submit written offers (oral offers will not be accepted), on RFQ F1R31B5244AW01. Quotes will be evaluated and an award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards accordance with FAR 15.101-2. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-83 effective 3 September 2015. All firms or individuals responding must be registered with the System for Award Management (SAM) IAW FAR 52.204-7. This procurement is being issued as a 100% SMALL BUSINESS SET-ASIDE. North American Industrial Classification Standard 238210, Size Standard $15 Million, applies to this procurement. FOB: Destination for delivery to 734 Third Street, DYESS AFB, TX 79607-1581. Delivery shall be F.O.B. Destination to: 7 CES/ Dyess AFB Fire Department 1st Street, Bldg. 5013 Dyess AFB, TX 79607 Period of Performance: 60 Days after Award The provisions that apply to this solicitation are as follows: - FAR 52.211-6, Brand Name or Equal - FAR 52.212-1, Instructions to Offerors-Commercial - FAR 52.212-3, Offeror Representations and Certificates - FAR 52.215-1, Instructions to Offerors -- Competitive Acquisition - FAR 52.252-1, Solicitation Provisions Incorporated by Reference Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: http://farsite.hill.af.mil/ The clauses that apply to this solicitation are as follows: - FAR 52.204-7, System for Award Management - FAR 52.204-13, System for Award Management Maintenance - FAR 52.204-19, Incorporation by Reference of Representations and Certifications - FAR 52.212-4, Contract Terms and Conditions-Commercial Items - FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items (the following clauses are cited) - FAR 52.209-6, Protecting the Government's Interests when Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment - FAR 52.219-6, Notice of Total Small Business Set-Aside - FAR 52.219-28, Post Award Small Business Program Representation - FAR 52.222-3, Convict Labor - FAR 52.222-21, Prohibition of Segregated Facilities - FAR 52.222-26, Equal Opportunity - FAR 52.222-35, Equal Opportunity for Veterans - FAR 52.222-36, Affirmative Action for Workers with Disabilities - FAR 52.222-37, Employment Reports on Veterans - FAR 52.222-41, Service Contract Labor Standards - FAR 52.222-42, Statement of Equivalent Rates for Federal Hires - FAR 52.222-50, Combating Trafficking in Persons - FAR 52.222-55, Minimum Wages Under Executive Order 13658 - FAR 52.223-18, Contractor Policy to Ban Text Messaging While Driving - FAR 52.225-1, Buy American--Supplies - FAR 52.225-13, Restrictions on Certain Foreign Purchases - FAR 52.232-33, Payment by Electronic Funds Transfer - FAR 52.233-3, Protest After Award - FAR 52.233-4, Applicable Law for Breach of Contract Claim -- FAR 52.232-1, Payments - FAR 52.232-8, Discounts for Prompt Payment - FAR 52.232-39, Unenforceability of Unauthorized Obligations - FAR 52.233-1, Disputes - FAR 52.237-1, Site Visit - FAR 52.237-2, Protection of Government Buildings, Equipment, and Vegetation - FAR 52.249-4, Termination for Convenience of the Government (Services) - FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://farsite.hill.af.mil/ - DFARS 252.201-7000, Contracting Officer's Representative - DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials - DFARS 252.203-7002, Requirement to Inform Employees of Whistleblower Rights - DFARS 252.203-7005, Representation Relating to Compensation of Former DoD Officials - DFARS 252.204-7003, Control of Government Personnel Work Product - DFARS 252.204-7012, Safeguarding of Unclassified Controlled Technical Information - DFARS 252.223-7008, Prohibition of Hexavalent Chromium - DFARS 252.225-7036, Buy American Act -Free Trade Agreements-Balance of Payments Program - DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports - DFARS 252.232-7006, Wide Area Workflow Payment Instructions - DFARS 252.232-7010, Levies on Contract Payments - DFARS 252.244-7000, Subcontracts for Commercial Items - AFFARS 5352.201-9101, OMBUDSMAN - AFFARS 5352.223-9001, Health and Safety on Government Installations - AFFARS 5352.242-9000, Contractor Access to Air Force Installations Dyess AFB Local Instruction - Base Access Requirements 1. Trusted Agents and CAC holders need to be aware that all contractors sponsored regardless of the amount of time needed will be vetted prior to entrance to the installation as required per the following guidance: a) Homeland Security Presidential Directive 12 (HSPD-12), Policy for a Common Identification Standard for Federal Employees and Contractors. b) DOD 5200.08-R, Physical Security and Federal Information Processing Standards Publication 201-1, Personal Identity Verification (PIV) of Federal Employees and Contractors. c) AFI 31-113, reference Section 4.3, 4.6, 4.7 and 4.13: 4.3. Non-Common Access Card (CAC) Department of Defense (DOD) Populations. Identify vetting requirements for military, retiree/dependent, civilian (included non-appropriated) and contractor populations is prescribed in AFI 36-3026 (IP), Volume 1; DTM 09-012; and Office of Management and Budget implementing guidance and instructions. 4.6. Personal Identify Verification-Interoperable (PIV-I) Credentials. PIV-I credentials require vetting via a NCIC basic name check (please see sections 5.2.1.2 for information on an NCIC Name Check) and TSBD (when available) to be allowed unescorted access to an installation. However, these individuals are not allowed unabated access without sponsorship and a valid need for entry as determined by Installation Commander. 4.7. Locally Produced Physical Access Control System (PACS) Passes. Cards and AF Form 75 Visitor Pass/Vehicle Pass. With the need for access and successful identity proofing complete, the USAF will ensure vetting of proofed identities for other populations that do not possess a credential authorized to facilitate access to determine fitness for access or whether potential access candidates pose a potential threat or risk to installations, resources, and populations. 4.13 Fitness Determination. Specific guidance for denial of installation access will be included in local instructions. Section 4.13.2.9 states "The individual has been incarcerated within the past ten years, regardless of offense/violation, unless released on proof of innocence." 2. Per Air Force Instruction 31-113, Installation commanders (or appointed representatives) may deny access and access credentials based on information obtained during identity vetting that indicates the individual may present a threat to the good order, discipline and morale of the installation, including, but not limited to the following: a) There is a reasonable basis to believe the individual has submitted fraudulent information concerning his or her identity. b) There is a reasonable basis to believe the individual will attempt to gain unauthorized access to classified documents, information protected by the Privacy Act, information that is proprietary in nature, or other sensitive or protected information. c) There is a reasonable basis to believe the individual will unlawfully or inappropriately use an access credential outside the workplace. d) There is a reasonable basis to believe, based on an individual's criminal or dishonest history, that issuance of an access credential poses an unacceptable risk to the installation/mission. e) The individual has/had been barred from entry/access to a Federal installation or facility. f) The individual is wanted by Federal or civil law enforcement authorities, regardless of offense or violation. g) The individual has been incarcerated within the past ten years, regardless of offense/violation, unless released on proof of innocence. h) The individual has any conviction for espionage, sabotage, treason, terrorism, or murder. i) The individual's name appears on any Federal or State agency's -watch list or -hit list for criminal behavior or terrorist activity. j) The individual has been convicted of a firearms or explosive violation within the past ten years. k) The individual has been convicted of sexual assault, armed robbery, rape, child molestation, child pornography, trafficking in humans, drug possession with intent to sell or drug distribution, or is a registered sex offender. l) There is a reasonable basis to believe, based on the individual's material, intentional false statement, deception, or fraud in connection with Federal or contract employment, that issuance of an access credential poses an unacceptable risk to the installation/mission. m) There is a reasonable basis to believe, based on the nature or duration of the individual's alcohol abuse without evidence of substantial rehabilitation, that issuance of an access credential poses an unacceptable risk to the installation/mission. n) There is a reasonable basis to believe, based on the nature or duration of the individual's illegal use of narcotics, drugs, or other controlled substances without evidence of substantial rehabilitation, that issuance of an access credential poses an unacceptable risk to the installation/mission. o) A statutory or regulatory bar prevents the individual's contract employment; or would prevent Federal employment under circumstances that furnish a reasonable basis to believe that issuance of a access credential poses an unacceptable risk to the installation/mission. 3. Additionally, Dyess AFB has the following policies regarding traffic safety: a) Seatbelts must be used at all time while vehicles are in motion b) Posted speed limits must not be exceeded. c) Texas Traffic Laws d) Cell phones cannot be in driver's hands while vehicles are in motion, hands free devices may be used while driving. 4. Dyess AFB personnel will strictly enforce traffic laws with random checks. Those who violate the traffic laws on Dyess AFB are liable for fines and can have their base driving privileges restricted for the following time periods of time: a) First Offense-30 Days b) Second Offense-6 Months c) Third Offense- 1 Year d) Fourth Offense- Complete loss of driving privileges Note: It is the Contractors responsibility to ensure that their employees meets/adheres to the above requirements. No consideration (e.g. additional contract performance time) will be granted by the Government if the contractor or their employees do not meet the requirements as specified above. Appeal Process for Installation Access I . You have been denied access to Dyess Air Force Base due to the discovery of one or more disqualifying factor(s) identified during your background check. Air Force lnstrnction 31-113, Installation Perimeter Access, dictates Installation Commanders may deny access and access credentials based on information obtained during identity vetting. Examples of denial of installation access may include offenses ranging from a misdemeanor(s) to a felony conviction(s) or anything which may present a threat to the good order, discipline and morale of the installation. We encourage you to contact the Texas Department of Public Safety for more information pertaining to your criminal history records. 2. If you feel our office is in error or you believe your specific circumstance warrants further review, you may appeal to the 7th Mission Support Group Commander for reconsideration of your case by submitting a memorandum of justification containing your full name, date of birth, social security number, the slate of issuance of your driver's license as well as your driver's license number directly to the Dyess Air Force Base Visitor Control Center. 3. The appeal process outlined in this memorandum does not apply to members who are currently barred from Dyess Air Force Base or any other DoD installations. lf you have any questions regarding the appeal process for installation access, please contact the Security Forces Visitor Control Center at (325) 696-8544 from 0800-1630 Monday through Friday. A site visit will be held on the following date/time: 15 September 2015/ 09:00 A.M. The meeting location for contractors without Dyess AFB access will be at the main front gate of Dyess AFB, TX, at the intersection of Arnold Blvd and Dub Wright Blvd, Abilene, TX, at the Dyess Visitor's Center on 15 September 2015 at 08:30 A.M. (CST). Contractors with access to Dyess AFB can meet at Bldg 5013 (7 Civil Engineer Squadron, 1st Street) in the main parking lot at 0900 hours, 7 CES personnel will accompany all attending to the main facilities requiring PA services. The Visitor Control Center is considered a high congestion area. Please bring all required paperwork (i.e., valid driver's license, car insurance, and valid car registration) and arrive with adequate time for processing. Only one site visit will be conducted and offerors or quoters are urged and expected to inspect the site to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. All interested parties must send an email or fax to the Contract Administrator listed below stating the name and telephone number of all individuals to be in attendance. All questions pertaining to this requirement must be submitted and received no later than 2:00 p.m. (CST), 16 September 2015. All quotes must be completed on the Offeror Quote Sheet (attachment 2) and emailed to Sonya Salisbury via email at
[email protected] OR SSgt Bobby Green via email at
[email protected]. For any questions call 325-696-2322 or 325-696-1072. Quotes are required to be received no later than 10:00 AM CST, Thursday, 17 September 2015. Should bidding contractors experience technical difficulties quotes can be faxed to 325-696-4078 Attn: Mrs. Sonya Salisbury, but the preferred method of receipt is email.