Description
DEPARTMENT OF VETERANS AFFAIRS Justification and Approval For Other Than Full and Open Competition Identification Number: Purchase Request 646 - 13- 4 - 3472 - 0157 1. Contracting Activity: VA Pittsburgh Healthcare System Contracting Office (90C-A) 1010 Delafield Road Pittsburgh, Pa . 15215 2. Nature and/or Description of the Action Being Processed: Human Engineering Research Laboratories (HERL) is requesting approval to establish a sole source contract with C-Teck, Inc. We anticipate a firm fixed service contract to provide for personnel, supplies, and expertise needed to repair the Tenney Environmental Chamber used for ISO and ANSl/RESNA Standards testing of power wheelchairs . Total Period of Performance : 1day of service Estimated Total Value - $6,850.00 3. Description of Supplies/Services Required to Meet the Agency's Needs: 4. HER L's Tenney environmental chamber is currently non-operational because of a faulty compressor unit. A new compressor, filters, and refrigerant are needed to get the machine operational once again . The machine is needed for a research study currently underway, so the repairs must be completed no later than 9/15/2013 . 5. Statutory Authority Permitting Other than Full and Open Competition: Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1 6. Demonstration that the Contractor's Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority This requirement is applicable to FAR Subpart 6.302- 1for the following reasons: the requirement is to obtain supplies or services that are only available from one source . This acquisition allows the VA to obtain supplies and services ..... (1) When there is a reasonable basis to conclude that the agency's minimum needs can only be satisfied by- (i) Unique supplies or services available from only one source or only one supplier with unique c apabilities ; HERL's Tenney environmental chamber is quite old and is no longer supported by the manufacture r. C-Teck is a company HERL has used in the past for repairs and yearly calibration of the system , which is required by ISO and ANSl/RESNA Standards . C-Teck is the only company that we have been able to locate that provides services on this model of Tenney environmental chambers . C-Teck has also proven in the past to have the necessary expertise to service the systems , as they are the company that assisted HERL with the move of the machine from Highland Drive to Bakery Square . 7. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: . There are no efforts to make sure that offers are solicited from a s many potential sources as deemed practicable for the following reasons : We attempted to locate other companies that provide service on this old model of Tenney environmental chambers, but C-Teck was the only company that could be found to provide the necessary parts, service, and expertise . 8. Determination by the Contracting Officer that the Anticipated Cost to the Government will be Fair and Reasonable: C-Teck has provided a quote that clearly itemizes the costs into reasonable values . Also , C-Teck has provided expert service on HERL's Tenney environmental chamber in the past and those prices have been deemed fair and reasonable as well . Lastly, C-Teck currently has a remanufactured compressor unit in stock which will significantly reduce repair costs . 9. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: No market research was conducted because C-Teck is the only company HERL could find that services this older model of Tenney environmental chambers . 10. Any Other Facts Supporting the Use of Other than Full and Open Competition: HERL has favorable past performance data for this vendor . 11. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: No sources have expressed an interest . 12. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required : None-As listed in unique qualifications there are no other Vendors appropriate for this requirement . 13. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance , which are included in the justification , are accurate and complete to the best of my knowledge and belief . Name Dana Sinciline Title AO/HERL Facility VAPHS 8/8/2013 Date 14. Approvals in accordance with FAR 6.304 a. . Contracting Officer's Certification (required): I certify that the foregoing justification is accu rate and complete to the best of my knowledge and belief . Date b. NCM/PCM (Required $3K and above): I certify the justification meets requirements for other than full and open competition. Qrktl. tftU..,4 b- Na I Network Contract Manager VISN/PCA X Date Title Facility