Special Notice Notice of Intent to Award a Single-Source Procurement The Department of Veterans Affairs, Veterans Health Administration, Veterans Integrated Service Network (VISN) 17, Network Contracting Office (NCO) 17, located at 5441 Babcock Road, Ste. 302, San Antonio, TX 78240 intends to solicit and award a single-source firm-fixed priced service maintenance agreement for one (1) base year and four (4) option years to Terumo Cardiovascular Group for the following Terumo equipment: Part Number Description Serial Number 816572 System 1 Cent. Control Module 1611 816571 Large Roller Pump 6" Diameter 7271 816571 Large Roller Pump 6" Diameter 7269 816571 Large Roller Pump 6" Diameter 7267 816571 Large Roller Pump 6" Diameter 7268 816571 Large Roller Pump 6" Diameter 7266 816300 Central Control Monitor 3636 803479 CDI 500 Module 01507 802114 Temperature Module 03175 802114 Temperature Module 03174 802112 Pressure Module 04152 802112 Pressure Module 04151 802111 Level Detector Pod 02009 802110 Air Bubble Detector Pod 02869 802018 Flow Meter Module 01793 801763 System 1 Base 100-120V 1506 6382 Delphin Flow Sensor 2679 6382 Delphin Flow Sensor 2674 6382 Delphin Flow Sensor H9XS4025 6379 Delphin II TOF 7666 6379 Delphin II TOF 7669 5773 UAS Sensor 3/8" 13390 5773 UAS Sensor 3/8" 13496 195215 Level Sensor - Red 5340 164268 Delphin Manual Drive 2694 164268 Delphin Manual Drive 3451 164268 Delphin Manual Drive 3267 164267 Delphin Drive Motor 6030 164267 Delphin Drive Motor 6948 164267 Delphin Drive Motor 6031 16422 Battery Module 1915 16414 Cardioplegia Monitor 3742 16414 Cardioplegia Monitor 3745 16413 Arterial Monitor 3802 16413 Arterial Monitor 3796 16404 Safety Monitor 4191 16402 Modular Pump 115V 18739 16402 Modular Pump 115V 18738 16402 Modular Pump 115V 18737 16402 Modular Pump 115V 18740 16402 Modular Pump 115V 18744 16401 Modular Base 5 Pump 1998 149673 UAS Sub Asby 3/8ID x 3/32W Red 11850 149673 UAS Sub Asby 3/8ID x 3/32W Red 11851 149673 UAS Sub Asby 3/8ID x 3/32W Red 11714 500AHCT CDI 500 Monitor Art/HS 3407 500AHCT CDI 500 Monitor Art/HS 3408 540 CDI 540 Calibrator 3029 540 CDI 540 Calibrator 3028 Brief Service Description: The Contractor must provide all materials, tools, labor, travel, replacement parts, tools, and test equipment necessary to provide preventive maintenance and repairs for the Terumo heart/lung bypass units. Contractor shall maintain or restore the listed equipment to operating specifications according the manufacturer's recommendations. Preventive maintenance must include, but is not limited to, the following: Examination, alignment, lubrication, calibration and verification of proper operating conditions of the equipment listed. All services for this contract must meet manufacturer's performance and technical specifications. Repairs will consist of the replacement of unserviceable or defective components other than cables and safety discs. Hard drives or memory devices will not be returned to the contractor if the equipment fails. Labor and materials in support of repairs must be charged at contractor's applicable rates for any of the following conditions. Such charges are over- and- above the firm fixed prices for preventive maintenance: Malfunction or damage due to improper use of equipment as outlines in the manufacturer's literature. Malfunction or damage due to unauthorized modification or repair of the system by the customer. Malfunction or damage due to unauthorized equipment interfaces. Any malfunction or damage due to accident, misuse, or neglect. The Contractor must furnish all parts as necessary to maintain the equipment covered by this contract. Services will be performed at the South Texas Veterans Health Care System, Audie L. Murphy VA Hospital, 7400 Merton Minter St., San Antonio, Texas 78229. The NAICS Code for this procurement is 811219 Other Electronic and Precision Equipment Repair and Maintenance with has a Small Business Size Standard of $20.5M. This action is accomplished under FAR 13.106-1(b)(1)(i), Soliciting from a Single-Source . This notice is not to be considered a request for quotations or proposals. No contract will be awarded based on offers received in response to this notice; however, any offers received may be used to determine if a comparable source is available and more advantageous to the government. All responsible sources may submit a response; which, if timely received, will be considered by the agency. To avoid Gray Market purchases, any response received from other than the OEM must contain documentation showing OEM training certification on the equipment listed and a letter from the OEM stating the company is an authorized distributor and/or service provider for the equipment listed. If parties choose to respond, any cost associated with preparation and submission of data or cost incurred in response to this announcement shall be the sole responsibility of the contractor and will not be reimbursed by the Government. A determination by the Government not to compete this proposed requirement based upon responses to this notice is solely within the discretion of the Government. If no affirmative written response is received by the response date and time, a purchase order will be issued to Terumo Cardiovascular Group without any further notice. Interested firms must respond by email directly to
[email protected] no later than 12:00 P.M. CST on 17 December 2018.