Special Notice Notice of Intent to Award a Sole-Source Procurement The Department of Veterans Affairs, Veterans Health Administration, Veterans Integrated Service Network (VISN) 17, Network Contracting Office (NCO) 17, located at 5441 Babcock Road, Ste. 302, San Antonio, TX 78240 intends to solicit and award a sole-source firm-fixed priced service maintenance agreement for one (1) base year and four (4) option years to BD Biosciences for the following equipment: 0001: Service Maintenance Agreement Model: BD LSRFortessa S/N: H64717700158 Mfr: BD Biosciences Unit of Issue: YR Qty: 1 0002: Service Maintenance Agreement Model: OBIS 561-100 LS Y/G Laser Mfr: Coherent Unit of Issue: YR Qty: 1 0003: Service Maintenance Agreement Model: Lightwave XCYTE 355-20 Laser Mfr: Lumentum Unit of Issue: YR Qty: 1 0004: Service Maintenance Agreement Model: OBIS 405-50 LX Laser Mfr: Coherent Unit of Issue: YR Qty: 1 0005: Service Maintenance Agreement Model: OBIS 640-40 LX Laser Mfr: Coherent Unit of Issue: YR Qty: 1 0006: Service Maintenance Agreement Model: OBIS 488-60 Laser Mfr: Coherent Unit of Issue: YR Qty: 1 0007: Service Maintenance Agreement Model: BD High Throughput Sampler S/N: R647701000072 Mfr: BD Biosciences Unit of Issue: YR Qty: 1 0008: Service Maintenance Agreement Model: BD FACS Flow Supply System S/N: N3492774762 Mfr: BD Biosciences Unit of Issue: YR Qty: 1 Brief Service Description: Contractor shall provide all resources required for a preventive maintenance and service contract on the instruments identified above and in accordance with the Statement of Work. Contractor Field Service Engineers shall perform the preventive maintenance and service tasks described below. Coverage for the BD LSRFortessa Cytometer (to include above mentioned associated lasers) with one Computer Workstation to include all labor, travel expenses and parts (excluding consumables) as follows: Two (2) Preventive Maintenance (PM) Inspections to be performed during a twelve-month period, including two (2) PM Kits. Software Revisions released during the Agreement term. Unlimited service visits, Monday-Friday, excluding holidays. Unlimited telephone support for instruments, reagents and applications. 48-hour response time (within reasonable effort) to requests for emergency on-site service (Monday through Friday, excluding holidays). Coverage for the BD High Throughput Sampler shall include all costs associated with labor, shipping and parts (excluding consumables) and include a Depot One-Way Swap including: One (1) PM Inspection (including one (1) PM Kit) to be performed during a twelve-month period in conjunction with the BD LSRFortessa's PM visit. An emergency replacement to be provided within two (2) working days. Unlimited telephone support for instruments, reagents and applications. Coverage for the FACS Flow Supply System shall include all labor, travel expenses and parts (excluding consumables) for the following: Unlimited service visits, Monday-Friday, excluding holidays. Unlimited telephone support for instruments, reagents and applications. Contractor shall use only replacement parts certified to the manufacturer's OEM specifications. No Gray Market items or services will be accepted. Interested parties must submit OEM equipment training certification and letter from OEM authorizing them as third-party providers and service engineers. Services will be performed at the following South Texas Veterans Health Care facility: Audie L. Murphy Veterans' Medical Center, 7400 Merton Minter, San Antonio, TX 78229-4404 The NAICS Code for this procurement is 811219 Other Electronic and Precision Equipment Repair and Maintenance with has a Small Business Size Standard of $20.5M. This action is accomplished under the procedures of FAR 13.5 Simplified Procedures for Certain Commercial Items, in accordance with 41 U.S.C. 1901. This notice is not to be considered a request for quotations or proposals. No contract will be awarded based on offers received in response to this notice; however, any offers received may be used to determine if a comparable source is available and more advantageous to the government. All responsible sources may submit a response; which, if timely received, will be considered by the agency. If parties choose to respond, any cost associated with preparation and submission of data or cost incurred in response to this announcement shall be the sole responsibility of the contractor and will not be reimbursed by the Government. A determination by the Government not to compete this proposed requirement based upon responses to this notice is solely within the discretion of the Government. If no affirmative written response is received by the response date and time, a purchase order will be issued to BD Biosciences without any further notice. Interested firms must respond by email directly to
[email protected] no later than 12:00 P.M. CST on 13 December 2018.