J--Tomotherapy Machine Maintenance and Support

Solicitation Number: VA244-14-R-1553 Notice Type: Special Notice of Intent to Sole Source This is a SPECIAL NOTICE ANNOUNCEMENT ONLY. The Department of Veteran Affairs, VA Pittsburgh Healthcare System intends to award a sole source contract for the VA Pittsburgh Healthcare System, University Drive Campus, Pittsburgh, PA 15240. This proposed contract action is for a service in which the Government intends to award a one year (12 month), firm, fixed-price contract with only one source, Accuray, Inc. DBA Tomotherapy, Inc., 1240 Deming Way Madison WI, 53717 under the authority Federal Acquisition Regulation (FAR) Part 6.302-1 (a)(2), only one responsible source. Place of Performance: Department of Veterans Affairs VA Pittsburgh Healthcare System University Drive Pittsburgh, PA 15240 Purpose and Objectives: The intent of this Special Notice is to identify potential offerors capable of providing full service maintenance, software upgrades, on-line, telephonic and email support, and on-call emergency support services for the Tomotherapy Accuray Hi-Art System and associated components used at the named facility. All repair personnel must be fully qualified, OEM certified in order to work on this equipment. Fully Qualified is based upon training and on experience in the field. For training, the Service Representatives must have successfully completed a formalized training program, for the equipment identified herein. Certifications and/or training records may be requested. SCOPE AND EQUIPMENT: This is a Service and Maintenance Contract for a Tomotherapy Accuray Hi-Art System. Contractor shall be certified by Tomotherapy, Inc. to provide all supervision, tools, equipment, labor, and materials necessary to provide full software maintenance and on-call emergency support services, including software upgrades, service bulletins and alerts, telephone, email, and online support equivalent to the Emerald Service Plan offered by the intended awardee. Response: Responses to this Special Notice should be able to demonstrate the firm's ability, capability, and responsibility to deliver the service listed above. The purpose of this Special Notice announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses should include the following information: Business name, address, business size and Socioeconomic Category (HUBZone, 8(a), Service Disabled Veteran, Small Business, Large Business, etc.), and point of contact to include e-mail address and telephone number. All offerors must be registered in the System for Award Management (www.sam.com) and Representations and Certifications must be completed prior to any future award. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to provide the full maintenance and repair service on equipment listed. Determination by the Government not to compete this proposed contract based on responses to this notice is solely within the discretion of the Government. Important information: The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 811219 ($20.5 Million). Any offeror capable of providing this service shall notify the Contracting Officer by 10:00AM on Monday, September 22, 2014. All information is to be submitted via e-mail to: [email protected].