Notice of Intent - Sole Source Date Posted: 06/15/2012 Closing Date: 06/19/2012 2 pm Mountain Time The Department of Veterans Affairs, NCO19 - Contracting, Grand Junction, Colorado, intends to award a sole source commercial purchase order in accordance with FAR Parts 12 & 13. This notice document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-59, May 10, 2012. The North America Industry Classification System Code [NAICS] is 811219 Other electronic and Precision Equipment Repair & Maintenance (medical) and the size standard is $7.0M The government has determined that Ethicon, Inc dba Advanced Sterilization Productions is the only source that can satisfy this agency requirement. The requirement is for preventative and corrective maintenance (24/7) for 1 each Sterrad Sterilization NX System for the VAMC - Ft Harrison, 3687 Veterans Dr, Fort Harrison, MT. All responsible sources may submit a response, which if timely received, will be considered by The Department of Veterans Affairs, NCO19 -Contracting, Grand Junction, Colorado. This synopsis is for notification purposes only and does not constitute a solicitation for bids or proposals. Any company that feels they have items that meet the needs of the Government must submit their technical data (2 pages or less) to support their claim (include certifications and proof of access to Sterrad software updates). The information must explain the company's ability to overcome propriety information. The Government does not intend to pay for any information provided under this synopsis. All questions should be addressed to Ronnie Sandusky, Contracting Officer via email at
[email protected]. Phone calls are not accepted. STATEMENT OF WORK (SOW) (For service maintenance of one (1) Sterrad NX Scope sterilization systems) Background: The VA Fort Harrison own one Sterrad Sterilization NX systems which require preventive maintenance twice per year in order to maintain system functionality. Scope of Work: 1. PREVENTIVE MAINTENANCE INSPECTIONS: a) Contractor shall provide two (2) preventive maintenance inspections for all items as identified in schedule of items section of the solicitation. b) A copy of the Preventive Maintenance Inspection shall be provided to the Contracting Officer Representative (COR) at the completion of each inspection. c) The preventive maintenance shall be performed in accordance with the terms and conditions contained herein and the manufacturer's recommended maintenance procedure by a certified by Advanced Sterilization Products and authorized to provide this service. d) It is the sole responsibility of the service contractor to schedule and perform all preventive maintenance inspections during the months specified at a time mutually agreeable with the COR or his designee. The Department of Veterans Affairs will not assume the responsibility of reminding the service contractor that a preventive maintenance inspection is due to be performed. e) Preventive maintenance inspections will be coordinated with the COR. Maintenance will comply with all applicable regulations and manufacturers specifications, and it will include, but is not limited to the following: 1) Ensuring that the equipment is operating within its specifications. 2) Calibrating and cleaning. 3) Replacing any worn or defective parts. 4) Installing and maintaining all software updates/upgrades. f) The Contractor shall furnish and replace all necessary parts as required to return equipment to full manufacturers published specifications. All parts supplied shall be new OEM (Steris) parts and compatible with existing equipment. The contractor shall use new parts only. 2. CORRECTIVE/EMERGENCY SERVICE: a) Corrective or emergency repairs that are non-user generated will be repaired and serviced at no additional cost to the Government for the period of one calendar year from award date. The determination of whether the repair is non-user generated will be decided by discussion between the Contracting Officer and the Contractor, based on evidence presented. However, in the event the Government and contractor cannot agree, the decision of the Contracting Officer will be final. b) In the event a user-generated corrective or emergency service call is required that requires additional cost to the Government, the Contractor, prior to commencing work shall obtain a separate purchase order number from the Contracting Officer. c) The contactor's phone number for the VA to call to initiate Corrective/Emergency Service is: d) Corrective/Emergency Service: corrective/emergency service will be scheduled with contractor and will include all necessary parts and labor. a. Parts: The Contractor shall furnish and replace all necessary parts as required to return equipment to full manufacturers published specifications. All parts supplied shall be new OEM (Sterrad) parts and compatible with existing equipment. The contractor shall use new parts only. 4. DOCUMENTATION: At the completion of each preventive maintenance inspection and corrective/emergency service call, the contractor shall present a written service report to the COR or his designee. The report shall clearly indicate the date of the service, the type of service performed (corrective/emergency or preventive maintenance) the model and serial number(s) of the equipment serviced the name of the field service technician, actual versus acceptable operating parameters and a brief description of the service performed. The COR or designee will sign the report and shall receive a legible copy of the report from the Contractor. The report will be signed by the VA individual most responsible for the day-to-day operation of the equipment for all work performed. 5. RESPONSE TIME: Monday thru Friday (excluding holidays) between 7:00am and 7:00pm. Contractor personnel will schedule the COR in charge prior to performance of services. All services will need to be performed during normal working hours of coverage or after hours at discretion of the Contracting Officer's Representative (COR) (i.e., emergency service calls). Corrective/Emergency Service shall commence promptly after notification that equipment is inoperative or malfunctioning and is in need of service. Contractor shall respond on-site within 24 to 72 hours after a request for corrective/emergency service is initiated by the government.