J--MOVING AND CHANGES TEL. SYSTEM

The Department of Veterans Affairs VA Caribbean Healthcare System, San Juan, PR has awarded Contract Number VA672-C90399 for the Telephone System Moving and Changes Services. DEPARTMENT OF MEMORANDUM VETERANS AFFAIRS Date: June 1, 2009 From: Contract Specialist (672/PBD) Subj: JUSTIFICATION AND AUTHORIZATION FOR USE OF OTHER THAN FULL AND OPEN COMPETITION; PBX MAINTENANCE AND MOVING AND CHANGES (MAC) FOR NEC SYSTEM AT CARIBBEAN HEALTHCARE SYSTEM, SAN JUAN, P.R. To: FILE 1. AGENCY AND CONTRACTING ACTIVITY: Department of Veterans Affairs, Procurement Business Division, Tres Rios Building, San Patricio, 27 Ave. J. Gonzalez Giusti, Suite 600, Guaynabo, PR, 00968. 2. DESCRIPTION OF ACTION: This is a sole source service contract action to procure service from NEC Unified Solution, Inc. to provide PBX Maintenance service for the San Juan VAMC, NEAX 2400, NEAX 2000 IVS, NEAX 2000 IVS Ponce OPC, NEAX 2000 IVS at Mayaguez OPC and Electra IPK telephone system at Arecibo CBS. This will also include Moving and Changes (MAC) for the entire NEC system located at VA Caribbean Healthcare System (VHHCS). 3. DESCRIPTION OF SUPPLIES/SERVICES: The Department of Veterans Affairs VA Caribbean Healthcare System requires the Contractor (NEC) to furnish all necessary labor, material, parts and supervision as required, to provide telephone maintenance and new installation (MAC) to all mentioned sites. 4. AUTHORITY CITED: FAR 6.302-1(a) (2). Only one responsible source and no other supplies or service will satisfy agency requirements 41 U.S.C. 253 (c) (1). 5. REASON FOR AUTHORITY CITED: In order to provide the high quality of maintenance to all VACHS telephone system mentioned above, it has been requested by Mr. Bob Bruce (Chief, Telephone Special Project) that we do a procurement for (1) month with NEC Unified Solution, Inc. (incumbent contractor) while he completes the new system upgrade. NEC has been providing maintenance service to all the mentioned sites for the last ten (10) years, and the moving and changes (MAC). NEC is the primary vendor of all NEC products in Puerto Rico, and their technicians/engineers are certified employees who can provide maintenance to all the Department of Veterans Affairs, VACHS above mentioned sites. 6. EFFORTS TO OBTAIN COMPETITION: None. See paragraph 5. 7. FAIR AND REASONABLE PRICE DETERMINATION: Estimated cost is $12,000.00 for the moving and changes for one (1) month. 8. MARKET RESEARCH: NONE 9. OTHER FACTORS: None 10. INTERESTED SOURCES: NEC UNIFIED SOLUTION INC. METRO OFFICE PARK BUILDING 6 SUITE 301 GUAYNABO, PR 00968 PH: 787-774-8300 FAX: 787-774-0420 11. ACTIONS TO INCREASE COMPETITION: None. 12. TECHNICAL CERTIFICATION: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief. NAME: Mr. Rafael Cosme DATE: 06/03/2009 TITLE: IRM, Telecommunications Manager SIGNATURE: /S/ 13. CONTRACTING OFFICER CERTIFICATION: I certify that the facts and representations under my cognizance which are included in this justification are accurate and complete to the best of my knowledge and belief. NAME: Rafael Rodriguez DATE: 06/03/2009 TITLE: Contract Specialist SIGNATURE: /S/