Description
MEMORANDUM for the File Brand Name Justification - Stereo Investigator Software/Modules Solicitation # VA-259-10-RQ-0300 In accordance with FAR Part 11.105, FAR 6.302-1(c) and VAAR 811.104 (items peculiar to one manufacturer), this memo serves as the justification for soliciting brand name hardware. I. Contracting Activity: Department of Veterans Affairs Rocky Mountain Network Contract Center 4100 E. Mississippi Ave. Suite 600 Glendale, CO 80246 II. Nature and/or description of action being approved: The proposed action is for a firm-fixed price order for the purchase Stereo Investigator Software and Modules for the VA Eastern Colorado health Care System Microscopy and Imaging core facility. III. Description of Supplies or Services: The proposed action is for Stereo Investigator Software and Modules. The following items shall be delivered by the contractor: CLIN Part # Description 1 SS-15 STEREO INVESTIGATOR - STANDARD:ADVANCED SOFTWARE FOR DESIGN BASED STEREOLOGY: AUTOMATED WORKFLOWS FOR OPTICAL RACTIONATOR AUTOMATED WORKFLOWS TO ACQUIRE MULTI-CHANNEL FLUORESCENT 3D IMAGE STACKS WITH SYSTEMACTIC RANDOM SAMPLING OF OFFLINE ANALYSIS AUTOMATIC COUNTOUR TRACING SERIAL SECTION MANAGER 2D ANATOMICAL MAPPING UTOMATIC EXPORTATION OF DATA AND RESULTS TO MICROSOFT EXCEL INCLUDES SIX MONTH SOFTWARE UPGRADE AND SUPPORTTO SUBSCRIPTION 2 NS-21 IMAGE STACK EXTENSION MODULE - ADDS THE CAPABILITY TO ANALYSE CONFOCAL BRIGHTFIELD AND WIDEFIELD FLUORESCENCE 3D IMAGE STACKS. ALSO ADDS THE CAPABILITY TO CREATE AND XPORT BRIGHTFIELD AND WIDEFIELD LUORESCENCE IMAGE STACKS TO NEUROLUCIDA AND STEREO INVESTIGATOR OFFLINE WORKSTATIONS. INCLUDES 3D IMAGE VISUALIZATION. REQUIRES SOLID MODELING MODULE FOR 3D SURFACE RENDERING OF TRACED NEURONS OR ROI. 3 NS-25 3D VIRTUAL TISSUE EXTENSION MODULE - ADDS THE ABILITY TO CREATE 3D *FOCUSABLE* VIRTUAL SLICE IMAGES.INCLUDES THE 2D VIRTUAL SLICE MODULE. 4 NM-22 STEREO INVESTIGATOR 2 YEAR + SOFTWARE UPGRADE AND SUPPORT FOR SUBSCRIPTION FOR NEW SYSTEMS OR RENEWALS LESS THAN 2 YEARS OLD. PROVIDES 27 MONTHS OF SERVICE FOR THE COST OF 24. 5 MS-S6 SOFTWARE INTEGRATION MODULE FOR CONTROLLING MOTORIZED STAGE. 6 CI-19 COOKE SENSICAM QE CAMERA SOFTWARE MODULE 7 MS-S2 SOFTWARE INTEGRATION MODULE FOR DRIVING EXTERNAL SHUTTER AND/OR FILTER WHEEL(S) 8 MS-S5 SOFTWARE INTEGRATION MODULE FOR CONTROLLING AUTOMATED MICROSCOPE FUNCTIONS. UPRIGHT MICROSCOPE MODELS INCLUDE THE OLYMPUS BX-61, NIKON 90I, LEICA DM4X00/5X00/6X00 AND ZIESS AXIOIMAGER M2 AND Z2 9 MS-35C 3 AXIS PCI CARD INTERNAL STAGE CONTROLLER FOR REPLACING XYZ PRIOR PROSCAN OR PROSCAN2 STAGE CONTROLLERS. INCLUDES SUPPORT FOR MBF Z AXIS LINEAR ENCODER 10 ME-10 FOCUS MEASUREMENT ENCODER. PROVIDES ACCURACY TO 0.1UM OF THE ACTUAL MICROSCOPE STAGE FOCUS POSITION. ACHIEVES CLOSED-LOOP FOCUS OPERATION FOR MORE ACCURATE Z-AXIS MEASUREMENTS. INCLUDES MICROSCOPE MOUNTING RACKET. 12MM RANGE 11 DV-47a COLOR CAMERA. 1600H X 1200V PICTURE ELEMENTS NATIVE OUTPUT AT 10 FRAMES PER SECOND. MULTIPLE ALTERNATIVE BINNING MODES (UP TO 8X8) AT FASTER FRAME RATES, 1.92 MEGAPIXELS IMAGING. WIDE-BANDWIDTH LIGHT SENSITIVITY, OPTIMAL FOR BRIGHTFIELD AND EPIFLUORESCENT APPLICATIONS. INCLUDES SOFTWARE INTERFACE FOR 32-BIT AND 64-BIT SYSTEMS AND FIREWIRE PC INTERFACE CARD. REQUIRES A C-MOUNT ADAPTOR ON THE MICROSCOPE 12 PC-90a PC WORKSTATION. INTEL QUAD CORE XEON PROCESSOR W3540 2.93GHz, 8MB L3 CACHE, 12GB DDR3 SDRAM, 2X500GB HD'S IN RAID 1 CONFIGURATION. 1GB nVIDIA 9800 GT VIDEO CARD (DUAL DVI AND/OR VGA), 16X DVD+RW/+R DRIVE, ENHANCED MULTIMEDIA KEYBOARD, 5-BUTTON LASER MOUSE, INTEGRATED GIGABIT NIC. GOLD TECHNICAL SUPPORT (3 YEARS). WINDOWS 7, 64-BIT OPERATING SYSTEM. MONITOR NOT INCLUDED. 13 ML-21 24-INCH LCE FLAT PANEL MONITOR (WUXGA). 1920 X 1200 PIXEL NATIVE RESOLUTION. 6MS RESPONSE TIME 14 ML-20 20-INCH LCD FLAT PANEL MONITOR. 1600x1200 PIXEL NATIVE RESOLUTION, 0.255 MM PIXEL PITCH. HEIGHT-ADJUSTABLE STAND 15 PC-42a 1500VA UNINTERRUPTABLE POWER SUPPLY (UPS) BATTERY BACKUP/SURGE PROTECTOR 16 OS-31/ SD-18 TWO DAYS OF ON-SITE INSTALLATION/TRAINING. ONE ADDITIONAL DAY FOR ADVANCED TRAINING AND LECTURE WILL THEN OCCUR AT A PREDETIRMINED TIME AFTER THE INITIAL VISIT (TOTALING THREE DAYS IN TWO SEPERATE VISITS) INSTALLATION AND TRAINING DETAILS TO BE DETERMINED IN CONJUNCTION WITH TRIP SCHEDULING. A PORTION OF THIS TIME MAY BE CONVERTED TO REMOTE ONLINE TRAINING, AS NEEDED. SPECIAL DISCOUNT FOR COORDINATING THE ON-SITE INSTALLATION AND TRAINING TRIPS (OS-31) WITH OTHER VISITS IN THE DENVER AREA AND PROVIDING YOUR SYSTEM AS A DENVER AREA DEMO SITE FOR MBF USE. 17 SI-10 SYSTEM INTEGRATION FEE. SYSTEM TESTING/QA ACTIVITIES PERFORMED AT MBF BIOSCIENCE PRIOR TO SYSTEM DELIVERY. PC IS SUPPLIED BY MBF 18 SH-10 SHIPPING AND HANDLING 19 IN-09 SHIPPING INSURANCE 20 CM-50 DUAL PHOTO PORT C-MOUNT ASSEMBLY THAT ALLOWS A SINGLE MICROSCOPE PHOTO PORT TO BE SHARED BY TWO CAMERAS. 21 SF-28 CUSTOM DUAL 1.0x C-MOUNT ADAPTER WITH BUILT IN 10 POSITION SUTTER EMISSION FILTER WHEEL. REQUIRES CM-50 DUAL PHOTO PORT, SOLD SEPERATELY. 22 SS-11 STEREO INVESTIGATOR - WORKSTATION VERSION (NO CONTROL OF MOTORIZED STAGE OR FRAME GRABBER). FOR DESIGN BASED STEREOLOGY, IMAGE ANALYSIS, AND 2D ANATOMICAL MAPPING. INCLUDES THE CAPABILITY TO READ IN MOST CONFOCAL, BRIGHTFIELD AND FLUORESCENT 3D IMAGE STACKS. REQUIRES WINDOWS 7 OR XP OPERATING SYSTEM. 23 NM-22/ SD-18 STEREO INVESTIGATOR 2-YEAR+ SOFTWARE UPGRADE AND SUPPORT SUBSCRIPTION. FOR NEW SYSTEMS OR RENEWALS LESS THAN 2 YEARS OLD. PROVIDES 27 MONTHS OF SERVICE FOR THE COST OF 24. DISCOUNT FOR ADDITIONAL SOFTWARE UPGRADE AND SUPPORT SUBSCRIPTION. 24 PC-90a PC WORKSTATION. INTEL QUAD COR XEON PROCESSOR W35470 2.93GHz, 8MB L3 CACHE, 12GB DDR3 SDRAM, 2X500GB HD'S IN RAID 1 CONFIGURATION. 1GB nVIDIA 9800 GT VIDEO CARD (DUAL DVI AND/OR VGA), 16X DVD +RW/+R DRIVE, ENHANCED MULTI- MEDIA KEYBOARD, 5-BUTTON LASER MOUSE, INTEGRATED GIGABIT NIC. GOLD TECHNICAL SUPPORT (3 YEARS). WINDOWS 7, 64-BIT OPERATING SYSTEM. MONITOR NOT INCLUDED 25 ML-21 24-INCH LCD FLAT PANEL MONITOR (WUXGA), 1920 X 1200 PIXEL NATIVE RESOLUTION.6MS RESPONSE TIME 26 ML-20 20-INCH LCD FLAT PANEL MONITOR. 1600 X 1200 PIXEL NATIVE RESOLUTION, 0.255 MM PIXEL PITCH. HEIGHT-ADJUSTABLE STAND 27 PC-42a 1500VA UNINTERRUPTABLE POWER SUPPLY (UPS) BATTERY BACKUP/SURGE PROTECTOR TOTAL The total estimated price of the proposed action is $71,866.00. IV. Identification of the statutory authority permitting other than full and open competition: The statutory authority permitting other than full and open competition is 41 U.S.C.253(C)(1) as implemented by the Federal Acquisition Regulation (FAR) Subpart 6.302-1(c) "Only one responsible source and no other supplies or services will satisfy agency requirements- Application for brand name descriptions." V. Rationale Supporting Use of Authority Cited Above: MBF Bioscience is the only company that is able to retrofit the existing Zeiss Axioplan2 microscope platform to carry out Stereological image analysis. We are not just ordering additional software for our syste. MBF Bioscience is custom manufacturing key hardware components to be added to the Zeiss microscope to carry out these types of investigations. MBF Bioscience is also producing driver files so that all of our existing hardware will function as it does now once the system retrofit is complete. MBF Bioscience is also able to utilize the existing $20,000 motorized Piror xy stage. Visiopharm would require the re-purchase of a new replacement stage, discontinuing the existing Piror xy stage in its place. VI. Efforts to Obtain Competition: This action will be synopsized and published in the Government Point of Entry (GPE), FedBizzOpps. VII. Determination by the contracting officer that the anticipated cost to the Government will be fair and reasonable. The Contracting Officer determined that the anticipated cost to the Government will be fair and reasonable based on comparison of pricing of similar products and with other facilities procuring the same services, Negotiations with the offeror to ensure most advantageous pricing will be performed if the opportunity exists. VIII. Market research: Market research has demonstrated that at this time the identified manufacturer is the sole source manufacturer and distributor for this specific stereo investigator equipment. One other company, Visiopharm, was found to sell similar systems. Visiopharm is unable to upgrade the current system because they only sell turnkey systems at twice the price MBF Bioscience does. IX. Actions to Increase Competition: In future acquisitions for this requirement, the agency will work with the program office to perform additional market research so that other possible solutions can be considered. If other products become available that meet compatibility requirements with the existing hardware, solicitations for future requirements will utilize "brand name or equal" language, if it is in the Government's best interest to do so. As required by FAR 5.102 (a) (6) the Contracting Officer shall include the brand name justification within the solicitation. X. Any other facts supporting the use of other than full and open competition: None. Should it be determined that VISN 19 has a future requirement for this type service, the Contracting Officer will conduct a market survey to fulfill such requirement.