This is a combined synopsis/solicitation for commercial items prepared in accordance with the format prescribed in Subpart 12.6 of the Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate Request for Quote (RFQ) will not be issued. The Solicitation number is 6923G221Q00000 1 and is issued as a request for quotation (RFQ). The combined synopsis/solicitation will result in a firm fixed price purchase order. Offerors are advised that they are responsible for obtaining ALL quotation documents and acknowledging any amendments, and should re-visit this website periodically to check for any changes to this notice, updates, or amendments without further notice from the USMMA. This requirement is a total set-aside for small business. Offers received from concerns that are not small business concerns shall be considered non-responsive and will be rejected (in accordance with FAR 52.219-06 Notice of Total Small Business Set-Aside which applies to this solicitation). All responsible small business sources may submit a response which, if timely received, will be considered by the agency. The associated North American Industrial Classification System (NAICS) code for this procurement is 238190 with a small business standard of $16.5 million. The United States Merchant Marine Academy (USMMA) at Kings Point, New York requires the services of a qualified contractor capable of repairing and replacing Melville Hall Awning. The Contractor shall provide all materials, tools, labor, equipment, transportation and supervision necessary to remove and dispose of the damage support and install new canvas materials for the awning to Melville Hall at the U.S. Merchant Marine Academy Kings Point, NY 11024. All work must be in accordance with the attached Statement of Work (SOW). APPLICABLE SERVICE CONTRACT ACT WAGE DETERMINATION: The Service Contract Act Wage Determination applicable to this requirement is available online at the following address: https://beta.sam.gov/ (SCA 2015-4158 Rev.12 date 04/20/20). A Single Firm Fixed Price Award will be made to the responsible quoter, whose quote, conforming to the combined Synopsis/Solicitation, offers the lowest price, technically acceptable (LPTA) quote. The Government will evaluate offers for award purposes based on an acceptable/unacceptable basis to determine if the quoter meets the requirements described in the Performance Work Statement and past performance of similar size, scope and complexity. SAM REGISTRATION All interested parties must have an active registration with the federal SAM system (https://www.sam.gov/ ) to receive an award.. SAM information may be found at: https://beta.sam.gov . The provision at 52.212-1, Instructions to Offerors-Commercial, applies to this solicitation. The provision at 52.212-3 Offeror Representations and Certifications-Commercial items, applies to this solicitation. A copy of the provision may be attained from https://www.acquisition.gov/far/ . Each offeror shall included a completed copy of the provision at 52.212-3 (Nov 2015) or certification that these have been completed online via Online Representations and Certifications application (ORCA) at https://beta.sam.gov/ . TERMS OF DELIVERY All delivery shall be FOB Destination: Delivery and acceptance of deliverables shall be FOB DESTINATION at the following location: U.S. Merchant Marine Academy (USMMA) Melville Hall 300 Steamboat Road Kings Point, NY 11024-1699 COMPLETION OF WORK The Contractor shall ensure that work for this project is performed in accordance with the criteria herein and that all items/products provided under any resulting contract shall be fully operational at the completion of work for this project. INVOICE SUBMISSION INSTRUCTIONS - DOT utilizes the Delphi eInvoicing web portal for processing invoices. Access to Delphi eInvoicing web portal is granted with electronic authentication of credentials (name & valid email address) utilizing the GSA credentialing platform login.gov. For vendors submitting invoices or payment requests, they will be required to submit invoices via the Delphi eInvoicing web portal which is authenticated via www.login.gov. Vendors must meet the following minimum requirements to submit invoices through the Delphi eInvoicing web-portal: 1. Vendors shall have electronic internet access to register in the U.S. General Services Administration’s (GSA) Login.gov and to the Delphi eInvoicing web portal; 2. The identity of system users will be verified prior to receiving access to the Delphi eInvoicing web-portal via registration with login.gov. Information required for Login.gov includes his/her email address, full name, phone number, and password; 3. Once notified by their agency POC, system users shall register with and create an account with GSA Login.gov. System users will provide his/her email address and receive an email back to confirm. They will then create a password and input a telephone number and opt to receive either a personal call from Login.gov or text message with an authentication code; 4. Once the user is authenticated in Login.gov, he/she shall work with their agency POC to request access to the Delphi eInvoicing web portal. The POC will complete a Delphi eInvoicing web-portal User Access Request (UAR) to include the users full name, contact phone number, work e-mail address. Additionally, the agency POC will include the vendor name, purchase order (contract) numbers (or supplier number) and agency doing business with to complete and electronically submit the UAR for processing; 5. Once the UAR is submitted, it will be electronically approved by the Access Control Officer (ACO) assigned to OA associated with the contract award or grant and then forwarded to the Delphi eInvoicing helpdesk to create the account. Once the account is created an e-mail will be generated to the user with instruction on accessing their Delphi eInvoicing web portal account. An e-mail will also be sent to the agency POC who initiated the UAR. In accordance with, FAR 52.232-25 Prompt Payment & 52.232-33 Payment by Electronic Funds Transfer-System for Award Management. SITE-VISIT: A site-visit will be held on Tuesday, March 16, 2021 @ 11:00 A.M. EST at Melville Hall located at the U.S. Merchant Marine Academy Kings Point, NY 11024. NEW Site Visit date: Wednesday, March 24, 2021 @ 2:30PM EST. Attendance at the site-visit is highly recommended. As per FAR part 52.237-1, "In no event shall failure to inspect the site constitute grounds for a claim after contract award." Please notify the Contract Specialist Amit Narine at
[email protected] and courtesy copy to the Contracting Officer, Ms. Carmen Feliz at
[email protected] with the company name and the name of representative(s) attending the site visit no later than 11:00 A.M. on March 12, 2021. This advance notification is very important as the USMMA is currently closed to the public as a result of COVID-19. SPECIAL NOTE (COVID-19): All individuals attending the site visit shall be required to cover their nose and mouth with a mask or cloth face-covering when on USMMA property and shall adhere to the social distancing requirements of the state of New York. Offferors are also requested to submit any questions from the review of this solicitation package or as a result of the site visit in writing. All questions should be emailed to the USMMA Procurement Department with the solicitation number 6923G221Q00000 1 in the subject line. Responses to questions will be issued by amendment to this solicitation package via this notice. All questions are due to the Contract Specialist and Contracting Officer by 12:00 P.M. EST on Friday, March 26, 2021*. Contract Specialist: Amit Narine at
[email protected] and courtesy copy to Contracting Officer: Ms. Carmen Feliz; email:
[email protected] Offerors shall respond to this RFQ NO LATER THAN 11:00 A.M. EST on Wednesday, APRIL 7, 2021 via email by a submitting a signed quote (STANDARD FORM 18) to Contract Specialist, Amit Narine at
[email protected] and a courtesy copy to Contracting Officer, Ms. Carmen Feliz at
[email protected] . Quotes shall be submitted electronically via email ONLY . Any quote, modification, revision, or withdrawal of a quote received after the exact time specified in this solicitation shall be determined as late and will not be considered unless the Contracting Officer determines that accepting the late quote would not unduly delay the acquisition, and it was the only quote received. For information regarding this solicitation, please contact: Amit Narine, Contract Specialist Phone: (516) 726-6032 or Email:
[email protected] QUESTIONS AND ANSWERS posted, please review and sign-off on all amendments with your quote.