This is a combined synopsis/solicitation for commercial items prepared in accordance with the format prescribed in Subpart 12.6 of the Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement “6923G222Q000016” constitutes the only solicitation; quotes are requested and a written solicitation will not be issued. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-95, effective January 19, 2017. The Solicitation number is “6923G222Q000016” and issued as a request for quotation (RFQ). The combined synopsis/solicitation will result in a firm fixed price purchase order. This requirement is a total set-aside for small business. Offers received from concerns that are not small business concerns shall be considered non-responsive and will be rejected (in accordance with FAR 52.219-06 Notice of Total Small Business Set-Aside which applies to this solicitation). The associated North American Industrial Classification System (NAICS) code for this procurement is 238160 Roofing Contractors Business standard $16.50 The United States Merchant Marine Academy (USMMA) at Kings Point, New York seeks the install of a access hatch with entry into the crawl space of Murphy Hall as well as a replacement of a steam condensate return tank in the before mentioned crawl space. REQUIREMENTS: The United States Merchant Martine Academy (USMMA) is an agency of the Maritime Administration (MARAD) managed by the United States Department of Transportation. The USMMA is listed on the National Register of Historic Places. Therefore, all work shall be consistent with the Secretary of the Interior's Standards for the Treatment of Historic Properties (36 CFR part 68) http://www.nps.gov/tps/standards/four-treatments/treatment-guidelines.pdf. All work shall meet or exceed the standards provided in the Secretary of the Interiors Standards for Rehabilitation and guidelines for applying the standards published by the National Park Service, U.S. Department of the Interior 36 CFR 67.7 - Standards for rehabilitation. APPLICABLE DEPARTMENT OF LABOR (DOL) WAGE DETERMINATION (WD): The Service Contract Act WD is applicable for this requirement and is available online at the following address: https://sam.gov/ (SCA2015-4157 Rev. 14 dated Jul. 21, 2021). The contractor shall be aware of the potential presence of hazardous materials, specifically Lead-based paint and asbestos, in any buildings located at the USMMA. The contractor will Immediately notify the contract officer’s representative (COR) or contracting officer upon Encountering any hazardous materials. SCOPE The USMMA is looking for a qualified, licensed and insured contractor to provide labor, material, transportation, tools, equipment and supervision to cut an access hatch into cement flooring underneath the stairwell of Murphy Hall. Followed by the repair of a condensate tank in the Murphy Hall crawl space. The selected contractor will be responsible for the following: Layout and install a 24” x 48” Fire rated floor access door in Murphy utility closet. FRFD floor door, fire rated, flush diamond plate or equivalent. Patch floor around access panel. Remove duplex condensate return tank. Replace with new duplex condensate return tank. Inspect all steam traps on condensate tank. Replace where necessary. Replace all isolation valves for condensate tank. All fittings, pumps, steam traps, and valves to be supplied as new. Ensure tank operates as it should. Replacement of any pipe insulation and pipe hangers which require removal to complete any repairs. All insulation shall be replaced with fiberglass pipe wrap or approved equal. Leak checking and ensuring all installed piping and fittings are free from leaks The contractor shall be aware of the potential presence of hazardous materials, specifically lead-based paint and asbestos, in any buildings located at the USMMA. It is the responsibility of the contractor to take appropriate measures in accordance with all local, state, and federal environmental and occupational safety and health laws and regulations. The workplace contains a confined space, the contractor must comply with the requirement of 29CFR1910.146. The contractor will be responsible for all necessary safety training and equipment associated with this task. DELIVERABLES The Contractor is responsible for the following: *The contractor shall furnish all labor and material, transportation and supervision in the performance of all tasks detailed in this statement of work. *The Contractor will ensure all materials and parts are compatible with the specific unit specified in this statement of work. *Contractor shall ensure that all systems will be checked and tested. *All work is to conform to federal, state and local building regulations and codes. *Maintain a work area compliant with safety standards. *Area worked on shall be cleaned and secured on a daily basis. *Any damage to existing facilities or appurtenances shall be repaired or replaced in kind, by the contractor at no additional cost to the Government. *Examine existing conditions prior to any repair activities, a site visit may be scheduled to inspect the site where services are to be performed. *Excess material and debris shall be disposed of in accordance with local and state ordinances. *No vehicles shall be driven on the sidewalks or grass. Unless granted specific exception due to site access limitations. Repair of landscape, if any, will be the sole responsibility of the contractor. *Make every effort to minimize the impact to the daily routine of the Academy. *Contractors shall be licensed and insured as mandated by federal, state and local municipal regulations. CLOSE OUT: Materials and labor to be warranted for a minimum of one year after completion of installation, and equipment to be warranted per manufacturer GOVERNMENT FURNISHED PROPERTY, MATERIAL, EQUIPMENT OR INFORMATION. N/A CONSIDERATIONS • Maintain communication with the COR (and immediately inform the COR of any unforeseen issues or problems that arise) PLACE OF PERFORMANCE Contractor will perform the task at Murphy Hall condensate tank and crawl space access hatch, located at the USMMA, 300 Steamboat Road, Kings Point, N.Y. 11024 Business hours 0700 to 1630, Monday through Friday unless approval is granted by the Contracting Officer. PERIOD OF PERFORMANCE 7 Days After Notice to Proceed CLOSE OUT: The contractor shall provide a signed warranty of any damage, defective material and improper workmanship on any material provided in this contract. Materials and labor to be warranted for one year after installation, and equipment to be warranted per manufacturer SUBMITTALS N/A GOVERNMENT FURNISHED PROPERTY, MATERIAL, EQUIPMENT OR INFORMATION N/A CONSIDERATIONS Maintain communication with the COR (and immediately inform the COR of any unforeseen issues or problems that arise). Inform COR of any anticipated disruption in services for construction at least three (3) days in advance APPLICABLE DEPARTMENT OF LABOR (DOL) WAGE DETERMINATION (WD): The Service Contract Act WD is applicable for this requirement and is available online at the following address: https://sam.gov/ (SCA2015-4157 Rev. 14 dated Jul. 21, 2021). USMMA Point of Contacts: Contracting Officer's Representative- Paul Buhse, COR, Planner/Estimator P: 516-726-5901 E:
[email protected] Contracting Officer: Carmen I. Feliz P: 516-726-6149 E:
[email protected] INVOICE INQUIRIES: Invoices should be uploaded to einvoice.esc.gov. (Delphi eInvoicing) Help Desk - (405) 954-3000 NAME AND ADDRESS OF QUOTER SIGNATURE OF PERSON AUTHORIZED TO SIGN QUOTE: DATE OF QUOTE a. NAME OF QUOTER b. STREET ADDRESS SIGNER c. COUNTY a. NAME (type or print) b. TELEPHONE AREA CODE d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) NUMBER *PLEASE FILL IN, SIGN AND RETURN WITH QUOTE. BASIS FOR AWARD: Award will be made to the responsible, technically acceptable offeror, whose quote, conforming to the combined Synopsis/Solicitation, offers the lowest price technically acceptable (LPTA). To be awarded this contract, the offeror must be registered in SAM. SAM information may be found at: https://beta.sam.gov/ The provision at 52.212-3 Offeror Representations and Certifications-Commercial items, applies to this solicitation and must be completed via Online Representations and Certifications application (ORCA) at https://beta.sam.gov/ DATE AND TIME: Signed quotes are due NO LATER THAN AUGUST 1st, 2022 @0900 ET All responsible sources may submit a response, which, if timely received will be considered by the agency. Quotes will only be accepted via email to: Attention: Carmen I. Feliz, Contracting Officer (6923G222Q0000016) emailed to:
[email protected] Any questions, must be in writing and can be emailed to:
[email protected] A site-visit will be held on Thursday July 21st,2022 @ 11:00 A.M. EST at Murphy Hall located at the U.S. Merchant Marine Academy, Kings Point, NY 11024. Attendance at the site-visit is highly recommended. As per FAR part 52.237-1, In no event shall failure to inspect the site constitute grounds for a claim after contract award. Please notify the Contracting Officer, Carmen Feliz at
[email protected] and courtesy copy to Maxmillian S.Diah Department Head-Procurement at:
[email protected] with the company name and the name of representative(s) attending the site visit no later than 0900 Thursday July 21st, 2022 Offferors are also requested to submit any questions from the review of this solicitation package in writing. All questions should be emailed to the USMMA Procurement Department with the solicitation number #6923G222Q000016 in the subject line. Responses to questions will be issued by amendment to this solicitation package via this notice. All questions are due to the Contracting Officer: Carmen Feliz at
[email protected] and courtesy copy Maxmillian S. Diah Department Head-Procurement
[email protected] NLT 0900 ET on Thursday, July 28th, 2022. CLAUSES- 52.252-2 Clauses Incorporated by Reference This solicitation incorporates one or more clauses by reference with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at the following internet address: Federal Acquisition Regulations (52) https://www.acquistion.gov/COMP/FAR/CURRENT/HTML/FARTOCP52.HTML The provision at 52.212-1, Instructions to Offerors-Commercial, applies to this solicitation. The provision at 52.212-2, Evaluation-Commercial items (OCT 2014) applies to this acquisition. (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be deemed the lowest price technically acceptable offer. Delivery, technical capability and past performance will be evaluated to determine technical acceptability. The clause at 52.212-4, Contract Terms and Conditions - Commercial items, applies to this acquisition. FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items is incorporated into this solicitation, however, only the following clauses apply to this acquisition: 52.219-6, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-36 and 52.232-33. INVOICE SUBMISSION INSTRUCTIONS – The Contractor may submit invoices in electronic format. INVOICES Effective February 1, 2021 the Department of Transportation (DOT) has implemented a new invoicing processing system; Delphi eInvoicing web portal to submit your invoice(s). The login can be found at: www.login.gov. Please see the attached instructions to help you to set-up a user name and password and information on how to submit your invoice(s). There is also a training video to help you to submit your invoice(s) located at: https://einvoice.esc.gov then click on Vendor trainining