Page 3 of 10 COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C24920R0031 Posted Date: 1/07/2020 Response Date: 1/28/2020 Product or Service Code: Q519 Set Aside (SDVOSB/VOSB): Small Business NAICS Code: 621112 Contracting Office Address Network Contracting Office 9 (NCO 9), located at 1639 Medical Center Parkway, Suite 400, Murfreesboro, TN 37129 This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the format in Subpart 12.6, and is being conducted under FAR Part 13; Simplified Acquisition Procedures. VA will conduct the procurement according to a combination of FAR Part 12, Acquisition of Commercial Items, and Part 13, Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, proposals are being requested and a written solicitation will not be issued. (ii) This solicitation is issued as a request for proposal (RFP). Submit a written proposal on RFP 36C24920R0031. The Government requires that all Contractors doing business with this office be registered with System for Award Management (SAM). No award can be made to a company not registered in SAM. For additional information and to register in SAM, please access the following web site: https://www.sam.gov/. Please ensure that the representations and certifications are completed to allow Contracting Officers to determine your business size and any additional socio-economic categories, if applicable. In order to register, all firms must have a Dun & Bradstreet Number. A Dun & Bradstreet number may be acquired free of charge by accessing the Dun & Bradstreet website at https://iupdate.dnb.com/iUpdate/viewiUpdateHome.htm or by phone at (800) 234-3867. (iii) The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2020-01, November 12, 2019. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulations (FAR) and Veterans Affairs Acquisition Regulations supplement (VAAR) can be accessed on the Internet at http://acquisition.gov/comp/far/index.html (FAR) and https://www.va.gov/oal/library/vaar/ (VAAR). (iv) This solicitation is issued as a 100% small business set-aside. The North American Industry Classification System (NAICS) code is 621112 and the size standard is $12M. (v) This combined synopsis/solicitation is for the following commercial service: The Robley Rex VA Medical Center, located at 800 Zorn Ave, Louisville, KY 40202 has a need for a non-personal services contract that provides psychiatry physician services on weekends and holidays. (vi) PERIOD OF PERFORMANCE The period of performance for this effort is estimated to begin on 1 April 2020 31 March 2021 for one base year plus four one-year option periods. (vii) PERFORMANCE WORK STATEMENT (See ATTACHMENT 1 - PWS) PLACE OF PERFORMANCE: Robley Rex VA Medical Center 800 Zorn Ave Louisville, KY 40202 (viii) PRICE/COST SCHEDULE Base Period: April 1, 2020 March 31 2021 CLIN No. Description Quantity Hourly Rate Total Cost 0001 .4 FTE Weekend/Holiday Psychiatrist Services 1,000 Hours $ $ Total for Base Period: $ OPTION PERIOD 1: April 1, 2021 March 31, 2022 CLIN No. Description Quantity Hourly Rate Total Cost 1001 .4 FTE Weekend/Holiday Psychiatrist Services 1,000 Hours $ $ Total for Option Period 1: $ OPTION PERIOD 2: April 1, 2022 March 31, 2023 CLIN No. Description Quantity Hourly Rate Total Cost 2001 .4 FTE Weekend/Holiday Psychiatrist Services 1,000 Hours $ $ Total for Option Period 2: $ OPTION PERIOD 3: April 1, 2023 March 31, 2024 CLIN No. Description Quantity Hourly Rate Total Cost 3001 .4 FTE Weekend/Holiday Psychiatrist Services 1,000 Hours $ $ Total for Option Period 3: $ OPTION PERIOD 4: April 1, 2024 March 31, 2025 CLIN No. Description Quantity Hourly Rate Total Cost 4001 .4 FTE Weekend/Holiday Psychiatrist Services 1,000 Hours $ $ Total for Option Period 4: $ TOTAL CONTRACT COST BASE PLUS ALL OPTIONS: $___________ Authority This acquisition is being processed under the authority of FAR Part 12 and FAR 13.5 Simplified Procedures for Certain Commercial Items and, therefore, will utilize simplified procedures for soliciting competition, evaluation, award documentation, and notification. Basis for Award One award will be made to the offeror whose proposal represents the best value to the Government considering price and non-price factors as listed in clause 52.212-2 Evaluation-Commercial Items. Contract will be firm-fixed (unit) price by Contract Line Item (CLIN). The Government may award a contract on the basis of initial proposals received, without discussions. Therefore, each initial proposal should contain the offeror's best terms from a price and technical standpoint. Instructions to offerors on price and technical proposal submissions are found under clause 52.212-1, Addendum to FAR 52.212-1 Instructions to Offerors Commercial Items. (ix) FAR 52.212-1, Instructions to Offerors Commercial Items (Oct 2018), applies to this acquisition. ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS PLEASE PROVIDE THE FOLLOWING TO Alyson Allman, Contracting Officer,
[email protected]. Complete and return Contractor s Contract Administration Data below. Complete and return Price/Cost Schedule in Section viii. Acknowledge any and all amendments to the solicitation. Complete and return provision 52-212-3 with proposal. Offerors may either (1) complete all relevant portions of the provision or (2) complete paragraph (b) of the provision and indicate that it has completed official representations and certifications online through www.sam.gov Proposal Content: Your proposal shall be separated into three (3) distinct sections corresponding to the three evaluation factors: Technical, Past Performance and Price, as noted below. Submission Instructions: PROPOSAL DUE DATE: Proposals are due no later than 3:00 p.m., Central Time, January 28, 2020. Proposals may be emailed to
[email protected]. It is the responsibility of the offeror to follow-up and ensure the proposal was received electronically. Several emails may be sent to ensure that attachment size limitations are not exceeded. Proposal shall not be FAXED. Proposal Format: All attachments/documents shall be on 8 ½ x 11 paper. All electronic files shall be in pdf and/or MS Excel .xls format, as applicable (unprotected). Price Schedule: Offerors are reminded that pricing schedules are necessary for the base year and EACH option period. Price proposals should be separate and distinct from the technical proposal. All questions regarding this solicitation must be submitted by email to
[email protected] no later than 12 noon, Central Time, January 15, 2020. The offeror shall bear all costs associated with the preparation and submission of the proposal. The Department of Veterans Affairs will in no case be responsible or liable for the cost incurred by the offeror, regardless of the outcome of the selection process. The Government reserves the right to make award without discussions. The Government also reserves the right to make no award. (End of Addendum to 52.212-1) (x) FAR 52.212-2, Evaluation -- Commercial Items (Oct 2014), applies to this acquisition. (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: FACTOR 1: TECHNICAL: In support of the requirements contained in the Performance Work Statement, Attachment 1, offerors are instructed to provide the following documentation for evaluation: Company background including number of years of experience company possesses providing psychiatrist services and how they propose to meet the requirements as stated in the Performance Work Statement. Listing of all current licenses/certifications of offeror organization e.g., Joint Commission, if applicable Copies of all current licenses/certifications of proposed service providers (i.e. Basic Life Support; Advanced Life Support; Medical Diploma, NPI number) Evidence must be provided that the physician s license is full and unrestricted and that the physician is in good standing. Copies of Curriculum Vitae (CV) or resume of each service provider submitted for performance under this contract. Providers must meet all education and certification requirements contained in the performance work statement. FACTOR 2: PAST PERFORMANCE Offerors will be evaluated on their record of Past Performance in accordance with FAR Part 15.305. Past performance information is one indicator of an offeror s ability to perform the contract successfully. The currency and relevance of the information, source of the information, context of the data, and general trends in contractor s performance shall be considered. The Government may use Contractor Performance Assessment Reporting System (CPARS), information in the offeror s proposal, and information obtained from other sources. Past performance will be evaluated as acceptable or unacceptable . In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror will be rated acceptable for past performance. Offerors are reminded to provide the Past Performance Information sheets (Attachment 4) to three (3) Business References who have first-hand knowledge of performance relative to the same type of services, dates of contract performance, and total contract amount. Your business references should send this form to Alyson Allman at
[email protected], no later than January 28, 2020. FACTOR 3: PRICE FACTOR (a) Price will be evaluated on the basis of its reasonableness and accuracy to the Government. The offeror shall submit its best terms from Section (VIII). PRICE/COST SCHEDULE. When combined, technical and past performance are more important than price. Comparative analysis will be utilized when evaluating offerors. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) (xi) CONTRACT ADMINISTRATION DATA Contract Administration: All contract administration matters will be handled by the following individuals: a. CONTRACTOR: Company Name: Administrative Contact: Clinical Contact: Title: Address: City/State/Zip: Overnight Mailing Address (if different from above): _________ _________ Phone & Fax No.: Phone: Fax: ______________ E-Mail: _______________________________ 2nd email contact: ________________________________ Tax ID No.: ___________________________________ DUNS No.: ________________________________________ b. GOVERNMENT: Alyson Allman, Contracting Officer (CO) Department of Veterans Affairs Network Contract Activity - VISN 9 1639 Medical Center Parkway, Suite 400 Murfreesboro TN 37129 Overnight Mailing Address: Same as above Phone: (615) 225-3403 Fax: (615) 849-3789 E-Mail:
[email protected] (xii) FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items (Octo 2018) An offeror shall complete only paragraphs (b) of this provision if the offeror has completed the annual representations and certificates electronically via the SAM website at https://www.sam.gov/portal/public/SAM/ . If an offeror has not completed the annual representations and certifications electronically at the SAM website https://www.sam.gov/portal/public/SAM/ the offeror shall complete only paragraphs (c) through (o) of this provision. (xiii) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition; as well as the following addenda: FAR 52.203-3 Gratuities, FAR 52.203-16 Preventing Personal Conflicts of Interest, FAR 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights; FAR 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper; FAR 52.204-9 Personal Identity Verification of Contractor Personnel; FAR 52.204-13 System for Award Management Maintenance; FAR 52.204-21 Basic Safeguarding of Covered Contractor Information Systems; FAR 52.217-8 Option to Extend Services (Fill-in = 30 days prior to contract expiration); FAR 52.217-9 Option to Extend the Term of the Contract (Fill-ins = 30 days prior to contract expiration; 60 days prior to contract expiration; 5 years); FAR 52.224-1 Privacy Act Notification; FAR 52.224-2 Privacy Act; FAR 52.227-14 Rights in Data General; FAR 52.232-39 Unenforceability of Unauthorized Obligations; FAR 52.232-40 Providing Accelerated Payment to Small Business Subcontractors; FAR 52.237-3 Continuity of Services; FAR 52.242-13 Bankruptcy; VAAR 852.203-70 Commercial Advertising; VAAR 852.237-7 Indemnification and Medical Liability Insurance (Fill-In = State Minimum); VAAR 852.237-70 Contractor Responsibilities (Fill-in = KY); VAAR 852.270-1 Representatives of Contracting Officers; VAAR 852.271-70 Nondiscrimination in Services Provided to Beneficiaries; VAAR 852.273-76 Electronic Invoice Submission; 52.252-2 Clauses Incorporated by Reference (fill-in = https://www.acquisition.gov/browsefar). (xiv) The clause at FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Order-Commercial Items, applies to this acquisition. Within FAR 52.212-5, the following clauses apply: FAR 52.203-6 Restrictions on Subcontractor Sales to the Government, FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards, FAR 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment, FAR 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters, FAR 52.219-6, Notice of Total Small Business Set-Aside; FAR 52.219-14 Limitations on Subcontracting; FAR 52.219-28 Post Award Small Business Program Representation, FAR 52.222-3, Convict Labor, FAR 52.222-21, Prohibition of Segregated Facilities, FAR 52.222-26, Equal Opportunity, FAR 52.222-35, Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era, FAR 52.222-36, Affirmative Action for Workers with Disabilities, FAR 52.222-37 -- Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible. Veterans, FAR 52.222-40 Notification of Employee Rights Under the National Labor Relations Act; FAR 52.222-50 Combating Trafficking in Persons, FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving, FAR 52.225-13 Restrictions on Certain Foreign Purchases, FAR 52.232-33 Payment By Electronic Funds Transfer- System for Award Management. (xv) The clause FAR 52.212-1, Instructions to Offerors Commercial Items, applies to this acquisition. The following addenda apply: FAR 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements Representation; FAR 52.204-7, System for Award Management; FAR 52.209-7 Information Regarding Responsibility Matters; FAR 52.216-1 Contract Type (fill-in = Firm Fixed Price); FAR 52.219-1 Small Business Program Representations; FAR 52.233-2 Service of Protest; VAAR 852.209-70 Organizational Conflicts of Interest; VAAR 852.233-70 Protest Content/Alternative Dispute Resolution; VAAR 852.233-71 Alternate Protest Procedure; VAAR 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference. (xvi) The date, time, and place for submission of proposals are as follows: January 28, 2020 at 3:00p.m. Central Time. ORAL OFFERS WILL NOT BE ACCEPTED. Submit offers via email:
[email protected] Solicitation Questions: Interested offerors must submit any questions concerning the solicitation by January 15, 2020 at 12 noon Central Time. Questions not received by the due date may not be considered.