The Virginia Army National Guard has a requirement to dispose of deformed brass casings at Fort Pickett, Blackstone, Virginia. The casings include 5.56, 7.62 and .50 caliber stored primarily in hoppers and perhaps several 55-gallon drums. The Ammunition Supply Point (ASP) has approximately 70,500 lbs of expended brass available. This quantity may increase if the facility continues to process material over the next three weeks. No guarantees are made as to the amount of available material other than the weight listed herein. The casings at the ASP have been demiled by way of crushing/crimping or via a safety certification unit ("popping"). All material has been certified inert in accordance with Department of Defense Instruction Number 4715.4. The contractor shall provide a weigh ticket for each truck when it comes in empty. This ticket will be left with the ASP supervisor upon arrival. If the truck driver does not provide an empty weight ticket, no loading will begin. The truck will again obtain a weight ticket upon leaving the installation after loading. This ticket will be emailed to the contracting officer. In addition, certification of the scales used shall be provided. The weight of any pallets and/or barrels will be deducted from the tare weight. The contractor shall pay the government for the difference based on these weights. No consideration will be given for material "lost" during processing in the contractor's facility. A government representative shall be onsite to verify the amount of material loaded per truck. The purchaser's weights shall be compared and reconciled to the government estimate. The purchaser shall provide payment in one of the accepted formats within 7 calendar days of removal. Payment is to be made payable to US Treasury; remittance shall indicate it is for the purchase of U.S. Government Property. Acceptable forms of payment include certified check or money order only. Of the random sampling of drum weights, the average weight is 550 lbs per drum. The contractor must empty the hoppers and any drums on-site. Removal and return will not be authorized. Contractor is to provide all necessary personnel and material-handling equipment to empty the drums into contractor provided containers. The contractor shall reimburse the Virginia Army National Guard for any drums damaged during this process at a rate of $15 per barrel. Material pick up will be accomplished from 8:00 a.m. to 2:30 p.m. on Tuesday through Thursday of each week. Contractor will not be allowed on site Mondays and Fridays. A government employee will be assigned to escort and assist the contractor with staging barrels and/or forklift operation. The contractor employees shall have government-issued photo identification on their person at all times and shall be escorted at all times. Contractor employees will not wander away from the work area and/or bring cameras or camera phones onto the installation. A site visit is scheduled for Thursday, 10 November 2016 at 10:00 a.m. at the ASP to provide vendors an opportunity to assess the quantity and type of each material, level of effort required to remove material, security limitations etc. Attendance is not mandatory, but interested vendors are strongly encouraged to attend to become familiar with the facility, ask questions etc. As a result of security restrictions, this is the only opportunity vendors will have to access the site prior to the bid opening. Interested bidders are required to register by contacting Ms Susan Swanson, Contracting Officer, at
[email protected]. Only those people with prior approval will be allowed access to the closed facility. Attendees are to have a government issued photo ID with them to gain entry. A deposit is not required to submit a bid however, within three (3) business days of award, the successful contractor must provide an earnest money deposit of 20% of the total bid price to the Contracting Officer. This deposit will be held for the duration of the project. The contractor may remove materials up to the value of the deposit. These loads must be paid for within seven (7) calendar days of removal and before additional loads are removed. The check, along with weight tickets, must be submitted to the Contracting Officer prior to the seventh day. Therefore, the contractor should be prepared to reconcile and pay for loads weekly. The VaARNG reserves the right to retain the deposit until such time as all weight tickets have been received and the purchaser has paid in full all invoices for all property removed. Interest will accrue on all late payments at the daily rate of 2.5% in accordance with 41 U.S.C. 611 (https://www.fms.treas.gov/prompt/index.html). In addition, an administrative fee may be charged to collect a delinquent payment. Acceptable forms of bid deposit include certified check, money order and company check. Bids are to be submitted in pounds on the SF114F form. Vendors must be registered in the System for Award Management Registration (formerly Central Contractor Registration) to be eligible for award of a federal government contract. Registration must be complete before award is made. Refer to clause 52.204-99 -- System for Award Management Registration (DEVIATION) at http://farsite.hill.af.mil/VFFARa.HTM for additional information. Registration can be accomplished at www.sam.gov. Registration is free but does require a DUNS. Bids are due by 3:30 p.m. ET on Wednesday, 16 November 2016. Bids may be delivered in person, mailed or emailed to Susan Swanson, Contracting Officer, USPFO-ASO, Building 316, Fort Pickett, Blackstone, VA 23824. Seller reserves the right to refuse all bids. Telephonic bids will not be accepted. Any questions are to be directed to Ms. Swanson at 434-298-6293, fax 434-298-6202 or email at
[email protected].