Z -- Maintenance of Microfilm readers/printers

SSA intends to negotiate a sole source acquisition for maintenance of CANON Microfilm Reader/Printers with MICROGRAPHIC EQUIPMENT DESIGN Inc (MEDI); 7225 Parkway Drive; Hanover, MD 21076. MEDI is the only known certified CANON maintenance supplier for the Baltimore area. The equipment is located in the SSA Metro West Building in downtown Baltimore, MD and includes 23 Microfilm S500 Digital Scanners, 23 100R Auto Carriers, 23 File Print 400 Laser Printers, 30 MP60 Reader/printers, 30 MC60 carrier, 2 CD4046 digital recorders and 2 ED500 Endorsers. Maintenance is required during normal business hours five days per week with next day service and two PM checks per year. Maintenance must be provided by an authorized CANON Maintenance provider. The provider must be able to respond to service calls within 24 hours of notice, provide any required parts which shall be OEM quality, make any changes or updates to equipment as directed by CANON or SSA, provide a minimum of two (2) PM calls per year on all equipment, warrant all work for 12 months, and certify all technicians are CANON certified. Any responsible small business that believes it has the necessary staff and resources to provide the described services should submit a complete capability statement including documentation clearly demonstrating CANON certification, a list of qualified/certified technicians with copies of certifications, written narrative addressing parts availability and industry experience to Michele Tubman at [email protected] within five (5) business days from the date of this notice. Please reference SSA-RFQ-06-1370 on all your documents. This is NOT a request for proposals. SSA will neither respond to, nor pay for, requests for information submitted. See numbered note 22 but change response time to 5 business days.