Jury Wheel Preparation and Mail-out

***** RFQ VENDOR QUESTIONS***** We received a request for samples of the materials needed for the RFQ referenced on the Preparation and Mail Out of the Jury Wheel job. Please find them attached above within this email. A question was also posed regarding if a G-18 permit would be utilized for this job. A G-18 permit will be used for this project. Request for Quotation RFQ Number: USDC-01 Request Date: February 10, 2023 The United States District Court Office for the Western District of Texas is issuing this request to attain Open Market Pricing for the preparation and mail out of Jury Wheel. Quotes must be e-mailed to and received by [email protected] by February 24, 2023 at 1:00 p.m. (CST). Quotes must be valid for 60 days. If you will not be submitting a quote, please submit a "no proposal". Questions concerning this RFQ should be addressed to Brandi Beicker at the email address provided above by February 17, 2023 at 1:00 p.m. (CST). BASIS FOR AWARD: The government’s intent is to evaluate the submitted quotes against the criteria set forth below and issue a firm fixed price award based on the lowest priced, technically acceptable offer. Special Requirements: Vendor has worked with a minimum of 3 other Federal District Courts on a similar job and can provide references. Failure to meet this requirement automatically invalidates proposal. Proofs will be required prior to print job. STATEMENT OF WORK Project Title: Jury Wheel Preparation and Mail-out Purpose: Print questionnaires and prepare other received materials for Mail-out. Period of Performance: Must be presented to USPS for mailing by May 26, 2023. Vendor will receive the following materials: a. Scantron Forms b. Instruction Letter c. #9 Business Reply Envelopes d. #10 Window Envelopes imprinted with Postage Permit JMS data file (pipe-delimited text file) containing records to be updated and printed Sample questionnaire detailing what printed questionnaire will look like Name and Address location Bar Code location Three Excuses location Header location Vendor will receive records Receive 157,000 records via FTP. Laser Print 8-1/2 x 11 Scantron Questionnaire (separated by division). Name, address and bar code (3 of 9 barcode with Bearer Bars) must be visible through the window of a standard #10 window envelope (see enclosed sample for placement information) Participant Numbers beginning with (1) Austin – 17,000 Participant Numbers beginning with (2) Del Rio – 24,000 Participant Numbers beginning with (3) El Paso – 40,000 Participant Numbers beginning with (4) Pecos – 17,000 Participant Numbers beginning with (5) San Antonio – 32,000 Participant Numbers beginning with (6) Waco – 13,000 Participant Numbers beginning with (7) Midland – 14,000 Fields/Information to be printed: First name Last name Address City State Zip Participant No. Division Wheel year Three excuses Prior to final printing, provide printed samples of questionnaires to Brandi Beicker. One sample for each of the below participant numbers. Participant Numbers beginning with (1) Austin Participant Numbers beginning with (2) Del Rio Participant Numbers beginning with (3) El Paso Participant Numbers beginning with (4) Pecos Participant Numbers beginning with (5) San Antonio Participant Numbers beginning with (6) Waco Participant Numbers beginning with (7) Midland Machine Fold Scantron Form Instruction Letter Insert into #10 envelope Scantron Form Instruction Letter #9 BRM Envelope Re-Print Scantron forms that were damaged in the folding and inserting process. Print/Spray IMB (Intelligent Mail Barcode) onto #10 envelope. Sort First Class Mail, Tray and Tag. Sort Mail for First-Class Automation Postage Rates (5-digit, 3-digit, AADC and Mixed AADC) to take advantage of discounted postage rates. Present to USPS for mailing by May 26, 2023 . Provide Postage Statement of mailing via email to [email protected] . Return any unused supplies via UPS using account: 1E1E52. Contracting Officer: Brandi Beicker Phone #: (210) 244-2826 Contracting Officer: Steven Schoenthal Phone #: (210) 244-2821 Points of Contact: Sincerely, Brandi Beicker Contracting Officer Instructions for Quoter: Provide the information requested here and below at Clause 7-10: Vendor’s Name : Vendor’s Phone Number/e-mail address: GSA Contract Number: DUNS Cumber or UEI: Discount Terms, or Net 30: Date: Clause 7-10, Contractor Representative (JAN 2003) (a) The contractor's representative to be contacted for all contract administration matters is as follows (contractor complete the information): Name: Address: Telephone: E-mail: (b) The contractor's representative shall act as the central point of contact with the judiciary, shall be responsible for all contract administration issues relative to this contract, and shall have full authority to act for and legally bind the contractor on all such issues. Item Description Qty Unit of Issue Unit Price ($) Extended Price ($) 1 Mailing for Jury Wheel Preparation and Mail-Out 1 JOB GRAND TOTAL: $ TERMS AND CONDITIONS In addition to the terms and conditions in the base contract, to the extent that contract allows, the following judiciary terms and conditions are also incorporated into this request and will be included in the resulting order. SOLICITATION PROVISIONS Provision B-1, Solicitation Provisions Incorporated by Reference (SEP 2010) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: http://www.uscourts.gov/procurement.aspx. Clause B-5, Clauses Incorporated by Reference (SEP 2010) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://www.uscourts.gov/procurement.aspx. The following provisions marked with an ‘X’ are incorporated by reference: 2-15 Warranty Information (JAN 2003) 2-85A Evaluation Inclusive of Options (JAN 2003) 2-85B Evaluation Inclusive of Options (JAN 2003) 2-85C Evaluation of Options Exercised at Time of Contract Award (JAN 2003) 2-100 Brand Name or Equal (APR 2013) 4-155 Alternate Awards (JUN 2014) 4-165 Price Proposal Instruction – Multi-Year Contract (JUN 2014) X 7-60 Judiciary-Furnished Property or Services (JAN 2003) B-20 Computer Generated Forms (JAN 2003) 1-10 Gratuities or Gifts (JAN 2010) X 1-15 Disclosure of Contractor Information to the Public (AUG 2004) X 2-5A Inspection of Products (APR 2013) 2-10 Responsibility for Products (JAN 2010) 2-20A Incorporation of Warranty (JAN 2003) 2-20B Contractor Warranty (Products) (JAN 2010) X 2-25A Delivery Terms and Contractor's Responsibilities (JAN 2003) 2-25B Commercial Bill of Lading Notations (JAN 2003) X 2-35 F.O.B. Destination, Within Judiciary's Premises (JAN 2003) 2-40B Delivery of Excess Quantities (JAN 2003) X 2-45 Packaging and Marking (AUG 2004) 2-55 Privacy or Security of Safeguards (JAN 2003) X 2-60 Stop-Work Order (JAN 2010) 2-90A Option for Increased Quantity (APR 2013) 2-90B Option for Increased Quantity – Separately Priced Line Item (APR 2013) 2-95 Material Requirements (JAN 2003) 2-110 Option to Purchase Equipment (JAN 2003) 2-115 Terms for Commercial Advance Payment of Purchases (APR 2013) 2-125 Security for Advance Payment (APR 2013) 2-130 Energy Efficiency in Energy-Consuming Products (APR 2013) 2-135 Acquisition of EPEAT®-Registered Personal Computer Products (MAR 2019) 2-140 Judiciary IT Security Standards (APR 2013) 3-1 Contractor Use of Mandatory Sources of Products or Services (JUN 2012) 3-3 Provisions, Clauses, Terms and Conditions - Small Purchases (JUN 2014) 4-150 Cancellation Under Multi-Year Contracts (JUN 2014) 5-30 Authorization and Consent (JAN 2003) 6-10 Deposit of Assets Requirements (APR 2013) 6-15 Deposit of Assets Instead of Surety Bonds (JAN 2003) 6-40 Federal, State, and Local Taxes (JAN 2003) 6-45 Federal, State, and Local Taxes (Noncompetitive Contract) (JAN 2003) 6-60 Rights in Data – General (JUN 2012) 6-65 Rights in Data – Special Works (JAN 2010) 6-75 Rights to Data in an Offer (APR 2013) 6-80 Rights in Data – Existing Works (JAN 2010) 6-85 Commercial Computer Software License (APR 2013) 6-90 Notice and Assistance Regarding Patent and Copyright Infringement (APR 2010) 6-95 Patent Indemnity (JAN 2010) 6-110 Deferred Ordering of Technical Data or Computer Software (JUN 2014) X 7-1 Contract Administration (JAN 2003) X 7-5 Contracting Officer's Representative (APR 2013) X 7-15 Observance of Regulations/Standards of Conduct (JAN 2003) 7-20 Security Requirements (APR 2013) X 7-25 Indemnification (AUG 2004) X 7-30 Public Use of the Name of the Federal Judiciary (JUN 2014) X 7-35 Disclosure or Use of Information (APR 2013) 7-70 Judiciary Property Furnished "As Is" (APR 2013) 7-80 Competition in Subcontracting (JAN 2003) X 7-85 Examination of Records (JAN 2003) 7-95 Contractor Inspection Requirements (JAN 2003) 7-100A Limitation of Liability (Products) (JAN 2003) 7-110 Bankruptcy (JAN 2003) 7-115 Availability of Funds (JAN 2003) X 7-125 Invoices (APR 2011) X 7-130 Interest (Prompt Payment) (JAN 2003) X 7-135 Payments (APR 2013) X 7-140 Discounts for Prompt Payment (JAN 2003) 7-145 Government Purchase Card (JAN 2003) X 7-150 Extras (JAN 2003) 7-160 Limitation on Withholding of Payments (APR 2013) 7-165 Penalties for Unallowable Costs (JUN 2012) 7-170 Notice of Intent to Disallow Costs (JAN 2003) 7-175 Assignment of Claims (JAN 2003) 7-180 Prohibition of Assignment of Claims (JUN 2012) X 7-185 Changes (APR 2013) 7-190 Change Order Accounting (JAN 2003) X 7-200 Judiciary Delay of Work (JAN 2003) X 7-210 Payment for Emergency Closures (APR 2013) X 7-235 Disputes (JAN 2003)