Description
PHLEBOTOMY SERVICES STATEMENT OF WORK Subject The Federal Bureau of Prisons intends to establish a contract for the provision of Phlebotomy Services. Services are to be performed at the United States Penitentiary located in Leavenworth, Kansas. Additional information regarding the Federal Bureau of Prisons and its facilities is located at www.bop.gov. Place of Performance The Phlebotomy Services will be performed on-site in the Health Services Department at the United States Penitentiary located at 1300 Metropolitan Avenue, Leavenworth, Kansas 66048. Schedule The work schedule shall not exceed 30 sessions per week whereby one session equals one hour of service. The weekly schedule will normally consist of three (3), eight (8) hour sessions per day, Monday through Wednesday, and one (1), six (6) hour session on Thursday (except Federal holidays). Sessions shall be scheduled between the hours of 7:30 am and 4:00 pm with a 30- minute unpaid lunch break Monday through Wednesday and scheduled between the hours of 8:00 am and 2:30 pm with a 30-minute unpaid lunch break on Thursday. These hours may be adjusted to meet the needs of the institution. The contractor shall not normally exceed 30 hours per week. Due to the nature of the correctional setting, delays in performance of work may be experienced. Such delays may include but are not limited to inclement weather, electrical or mechanical problems, or other security matters. When contract employees report to the institution but are unable to perform services due to such delays, the contractor will be paid for one session. Normally, any remaining sessions for that day will be suspended and the contractor will be free to leave and the contractor will not be paid for the remaining unperformed sessions. However, if the institution requests that the contractor remain at the institution for eventual performance, the contractor shall be paid for such sessions. In the event of any absence, the contractor may make up his/her time so long as it does not exceed 30 hours in any given week. If the contractor fails to provide coverage, the Government may seek contractual remedy. Education and Experience The Contractor shall have valid certification to practice in the state of Kansas as a Medical Assistant, Laboratory Assistant, Emergency Medical Technician or Phlebotomist. The Contractor must be Cardio-Pulmonary Resuscitation (CPR) certified, in accordance with the American Heart Association or American Red Cross. The Contractor must provide proof of experience with specimen collection, packaging and shipment to referral laboratories with knowledge of maintaining appropriate records and proof of experience of working in a correctional setting along with three (3) letters of reference. The Contractor shall provide a resume and requested documentation along with copy of all diplomas and/or certificates to support stated qualification. Health Requirements The contractor shall ensure their employee is free of communicable diseases. Any individual who subsequently develops a medical condition which might reasonably be expected to place other workers, inmates, or the public at risk shall be immediately removed from affected activities. In any such case, the contractor shall be responsible, at no additional cost to the institution, for securing the services of any replacement personnel required to perform this contract. The contract employee may be required to submit to testing for/or provide evidence acceptable to the clinical director of recent testing for tuberculosis of other communicable diseases. Failure to submit to testing for or providing acceptable evidence of recent testing for or immunity to selected communicable diseases shall be grounds for denying access to inmates. The contract employee shall immediately inform, in writing to the Contract Officer's Representative (COR) and Administrative Contracting Officer, and adverse action taken by any regulatory body involving certification. This includes, but is not limited to, suspensions, revocations, restrictions on licensure as a Medical Assistant, Laboratory Assistant, Emergency Medical Technician or Phlebotomist. Description of Duties The contractor will provide Phlebotomy Services in a method commensurate with the local community. These services, although not directly supervised, will be reviewed by a physician on staff at the institution. The performance of these services will also be verified by the designated (COR). The Contractor will be responsible for the following: • Assist the Physician, Physician Assistant, and/or Nurse with patient flow in a clinic setting by measuring the patient's vital signs and weight and scanning laboratory results in the Bureau Electronic Medical Record (BEMR). • Organize, schedule, and perform laboratory studies, specimen collection and process within the Health Service Unit, to include A&O in-processing, DNA per procedure, vaccine programs and PPD updates. • Prepare and ensure specimens are packed and transported according to the contract or BOP Reference Lab and document per Health Services Unit Laboratory Procedures. Ensure that lab requests are completed properly and all reports are returned from the contract lab, provider notified, log results in as received, follow up appropriately, and file results in lab and medical record. • Acquire and maintain knowledge of the Health Services Manual and Unit Procedures PHLEBOTOMY SERVICES STATEMENT OF WORK necessary to accomplish the mission described herein, ensuring that the Laboratory Procedure Manual is updated accordingly. • Assist the Health Service Administrator (HSA) or his/her designee in the coordination of BOP and Contract Reference Lab contact, CLIA re-certification, maintenance of equipment and notification of needed supplies. • Assist the HSA and Clinical Director with writing and implementing policies that deal with the laboratory program. Attire The contractor is expected to wear professional clothing while on duty (scrub uniforms are approved). The attire worn shall also be appropriate for the correctional environment in which the contract employee will be performing. Supplies/Equipment All supplies and equipment the Contractor may need while at the institution will be furnished by the institution. These supplies normally will include examination equipment and a method/material for recording findings. If special equipment is required by the Contractor, he or she shall make a request in writing to the Health Services Administrator. All records maintained by the Contractor under this contract will remain the property of the Government. Restrictions on Contract Workers The Contractor shall not supervise inmates, supervise Bureau of Prisons staff, participate in inmate accountability, requisition, sign for, or pick up supplies, formulate policy or procedures, or attend meetings, staff recalls or staff functions . Inmate Management The provision of services under this proposed contract will require frequent and unsupervised contact with inmates. The Contractor will not be responsible for the management of inmates except to ensure that those inmates involved in activities within the Contractor's scope of work shall abide by all rules, in effect, to ensure the safety and well-being of all participants. The Contractor will report any infractions of rules and regulations by any inmate to the Health Services Administrator or the Contracting Officer's Representative (COR). Patient Management The contractor will be responsible for receiving patients and explaining procedures to alleviate undue anxiety, submitting reports and evaluations as requested. The contractor will be responsible for following directives and comply with Bureau of Prisons Health Services Manual, local institutional mandates, and the Health Services Department's policies in the management of all patient encounters. Patients shall be afforded impartial access to treatment or accommodations that are available or medically indicated, regardless of race, creed, sex, national origin, or religion. Staffing shall be commensurate with the expected needs of the patients and within the scope of services offered. The contractor shall NOT provide information to the inmates(s). If the situation arises where inmate(s) are required to be provided information, the Clinical Director, Health Services Administrator (HSA), or COR shall provide any information the inmate(s) are to receive. The contractor is required to maintain an open line of communication with the Clinical Director, HSA, and COR. Inmate Management Provision of services will require frequent and unsupervised contact with inmates. The contract employee shall not be responsible for the management of any inmates, other than to ensure inmates involved within the contract's scope of work abide by all rules to ensure their safety and well-being. The successful contractor shall attend the Institution Familiarization Orientation program prior to assuming institution involvement. Reimbursement to the contractor for the time spent in the institution orientation or other specific security related training will be at the contract rate, prorated hourly. The contractor may, at any time, be removed from the institution at the discretion of the CEO. The contractor is to constantly be aware of security and maintain a professional relationship with inmates at all times. Any violation of the institution rules and regulations are to be brought immediately to the attention of any Government employee employed at the institution. The contractor will be required to provide documentation to the COR, or designee, of any infractions of institutional rules and regulations by inmates for proper action. Institution Security The contractor/contract employees shall agree to all regulations prescribed by the institution for the safety, custody, and conduct of inmates. The contract employee will be required to operate a system of records as identified for medical treatment documentation, and will require adherence to the Privacy Act of 1974. The contract employee will be required to sign in and out of the institution for accountability purposes. A badge will be issued and worn at all times for proper identification. Non-Personal Services/Common Law Employee Information The service is a contractual arrangement and not a personnel appointment. Payment is based on the provision of an end product or the accomplishment of a specific result. The service does not constitute an employer/employee relationship. The contractor will not be subject to Government supervision, except for security related matters. However, contractor performance shall be monitored. If the resulting contract is made to an individual(s), the provision of these services has been determined to meet certain criteria for creating common law employee relationship. Therefore, the BOP is responsible for the payment of FICA taxes (7.65%) and the withholding of the individual's taxes. These responsibilities apply only when award of this solicitation is made to an individual. It does not apply to companies or individuals who are incorporated. For evaluation purposes, an additional 7.65% will be added to the price submitted by individuals who are not incorporated.