Description
QUANTITY: 2,000,000 Total Postcards - See Description below. PAGES: Face and back, head to head. TRIM SIZE: 11 X 6” Contractor to produce and mail 2,000,000 postcards. Postcards print on both sides in Four Color Process, consisting of full color photos, solids, reverse type, a QR Code and variable imaging. Files do not include bleeds. Contractor to extend bleeds as needed. Include these costs in the bid price. There are 2 items, with a quantity of 1,000,000 for each. The face of both items is identical, with different printing on the back. VARIABLE DATA IMAGING IS REQUIRED. The contractor must image name, address, city, state and zip code. Addresses will be populated from the furnished Microsoft Excel files. SECURITY REQUIRMENTS: Contractor must maintain 100% accountability in the accuracy of imaging and mailing of all pieces throughout run. The Contractor must ensure that there are no missing or duplicate pieces and/or pieces with mis-imaged data. The Contractor must also ensure that no defective pieces enter the mail stream. It is the contractor's responsibility to properly safeguard personally identifiable information (PII) from loss, theft, or inadvertent disclosure and to immediately notify the Government of any loss of personally identifiable information. PII is "information which can be used to distinguish or trace an individual's identity, such as their name, social security number, biometric records, etc., alone, or when combined with other personal or identifying information which is linked or linkable to a specific individual, such as date and place of birth, mother's maiden name, etc." (Ref.: OMB Memorandum 07-16.) Other specific examples of PII include, but are not limited to: a. Personal identification number, such as passport number, driver's license number, taxpayer identification number, or financial account or credit card number; b. Address information, such as street address or personal email address; c. Personal characteristics, including photographic image (especially of face or other distinguishing characteristic), fingerprints, handwriting, or other biometric image or template data (e.g., retina scans, voice signature, facial geometry). SECURITY CONTROL PLAN: The contractor shall maintain in operation, an effective security system where items by these specifications are manufactured and/or stored (awaiting distribution or disposal) to assure against theft and/or the product ordered falling into unauthorized hands. Contractor is cautioned that no Government provided information shall be used for non- government business. Specifically, no Government information shall be used for the benefit of a third party. The Government retains the right to conduct on-site security reviews at any time during the term of the contract. The plan shall contain at a minimum: (1) How Government files (data) will be secured to prevent disclosure to a third party prior to and after termination of contract; (2) Explain how all accountable materials will be handled throughout all phases of production (3) How the disposal of waste materials will be handled; (4) How all applicable Government-mandated security/privacy/rules and regulations as cited in this contract shall be adhered to by the contractor. This proposed plan is subject to review and approval by the Government and award will not be made prior to approval of same. The Mailing lists will be furnished directly from the customer agency to the contractor.